Top Tech Jobs & Startup Jobs in Vancouver

The Administrative Coordinator manages office reception, correspondence, filing systems, executive meetings, expense accounts, documentation, task prioritization, and travel arrangements. The role supports office administration and process quality while coordinating executive needs. Candidates should have post-secondary business administration education or equivalent experience, 1–2 years in a similar role, strong Microsoft Office and Outlook skills, and construction industry knowledge. French-English bilingualism is an asset.

Plans, coordinates, and oversees infrastructure projects from initiation through completion. Develops project plans, budgets, timelines, and resource allocations; provides engineering guidance; monitors costs, risks, quality, and compliance; maintains documentation; communicates progress to stakeholders; and resolves technical issues while ensuring projects meet scope, deadlines, and budget requirements.

Manage project cost control throughout execution, including budgets, schedules, hours, expenses, forecasts, change requests, risks, and cost updates. Coordinate with project and discipline managers, assess impacts on project objectives, resolve budget and schedule issues, and ensure accurate project status reports, executive summaries, and dashboards. The role requires financial or engineering education, at least five years of similar experience, strong communication skills, and proficiency with Microsoft Office and project-control software.

Manages digital and paper project documentation through classification, indexing, filing, scanning, quality control, transfers, archiving, and disposal. Maintains document management systems and retention procedures, supports compliance with archival and information-access laws, assists employees with document tools, conducts document research and coding, and coordinates document transmissions with internal and external parties. The role supports major construction and engineering projects.

Support estimating, bidding, and technical coordination for large civil infrastructure projects; develop construction methods, schedules, and RFIs; manage execution activities including scheduling, shop drawings, contract changes, permits, HSE compliance, and stakeholder coordination; contribute to quality, process improvement, and knowledge transfer across project phases.