Top Executive Assistant Jobs in Vancouver

Provides proactive, confidential support to multiple senior executives within the COO organization. Responsibilities include complex calendar and travel coordination, executive meeting preparation, expense management, action tracking, stakeholder communication, and follow-through across Finance, Procurement, IT, and Business Operations. The role also improves administrative workflows using Microsoft 365, automation, analytics, and approved AI-enabled tools while maintaining discretion, accuracy, and responsible human oversight.

Provides proactive administrative and operational support to two Vice Presidents, including calendar and travel management, communications, meeting coordination, governance support, document preparation, onboarding, organizational updates, and confidential workforce information maintenance. The role also supports special projects, improves administrative processes, coordinates stakeholders, and mentors administrative colleagues while using Microsoft 365 and AI tools to improve efficiency.

Provides high-level administrative support to senior executives, including calendar and travel management, meeting and event coordination, expense processing, confidential minutes, presentations, catering, gifting, and special projects. The role requires strong organization, discretion, communication, attention to detail, and proficiency with Microsoft Office and Excel analysis functions.

Provides high-trust business and personal support to senior executives by managing calendars, priorities, office operations, documents, expenses, communications, technology access, travel, and provisioning needs. The role requires discretion, sound judgment, strong business acumen, cross-functional collaboration, and proficiency with Microsoft Office tools.

Provide high-quality administrative support to senior Corporate Finance leaders and manage Vancouver office operations. Responsibilities include scheduling, correspondence and document preparation, time and expense capture, Salesforce contact maintenance, meeting and event coordination, office supply and equipment management, vendor liaison, visitor reception, workstation/setup support, and cross-practice administrative coverage during peak periods.

Provides high-level support to the CEO and founder by managing complex calendars, travel, meetings, communications, confidential information, and executive priorities. Coordinates board, investor, leadership, and company events; tracks action items; supports strategic initiatives; and liaises with internal and external stakeholders. Also assists with office logistics, workplace vendors, hospitality, onboarding, and team gatherings in a fast-paced hybrid environment.

Supports corporate operations by coordinating reports, meetings, interviews, executive meetings, international events, travel, expenses, suppliers, and stakeholders. The role requires excellent organization, communication, judgment, accountability, and attention to detail in a globally distributed environment. Candidates should be able to travel for company events, learn new technology quickly, and manage processes and initiatives across departments.

Provide high-complexity calendar, travel, logistics, meeting preparation, and follow-up support for the CEO. Identify workflow inefficiencies, anticipate needs, track commitments, manage confidential information, and coordinate with executive assistants. Contribute to building the Office of the CEO, support special projects, improve operating systems, and flex across time zones and travel requirements in a fast-paced environment.

Provides strategic executive assistance to a Brand Marketing leader, including proactive calendar and inbox management, correspondence, domestic and international travel coordination, market visits, meeting and event organization, agendas, minutes, presentation materials, expense reporting, and cross-functional initiative support. Requires sound judgment, discretion, adaptability, strong communication, and the ability to manage complex priorities in a fast-paced global environment.

Provides strategic administrative support to a senior Brand Marketing leader, including calendar and inbox management, correspondence, travel coordination, market visits, meeting materials, events, expenses, and cross-functional initiatives. The role requires sound judgment, discretion, organization, proactive problem-solving, and flexibility in a fast-paced global environment. This is a temporary full-time position based in North Vancouver through October 2027.

Provides executive and operational support to the CFO, COO, and financial operations team. Responsibilities include calendar and meeting management, correspondence, action-item tracking, invoice and insurance administration, corporate card reconciliation, fleet and ICBC coordination, records maintenance, and stakeholder follow-up. The role requires discretion, sound judgment, strong organization, and the ability to manage confidential financial, insurance, and executive information while resolving issues independently.

Provide strategic executive support to multiple leadership team members by managing calendars, communications, competing priorities, travel, offsites, and onsite logistics. Build trusted executive partnerships, anticipate needs, explain scheduling decisions, coordinate across teams and vendors, and improve operational workflows. Use AI tools to draft communications, analyze calendars, and research logistics while reviewing all outputs. The role requires discretion, emotional intelligence, resilience, strong organization, and comfort operating independently in an evolving environment.

Provides comprehensive executive and administrative support to the Managing Director, Insurance, including calendar and correspondence management, travel coordination, meeting organization, research, reporting, expense reconciliation, presentations, and confidential communications. The role coordinates projects, manages stakeholder relationships, anticipates leadership needs, and supports time-sensitive initiatives in a hybrid Vancouver office environment.

Provides executive and branch administrative support to Western Region managers, including calendar and meeting management, travel and expenses, office operations, security coordination, producer and broker administration, event planning, marketing support, budgeting, invoice processing, and business reporting. The role coordinates with internal and external stakeholders, maintains files and branch resources, supports technology and facilities needs, and periodically travels between Vancouver and Calgary offices.

Provide comprehensive administrative and executive support to three or more senior leaders, including a C-suite executive. Manage complex calendars, meetings, travel, expenses, communications, events, confidential information, and stakeholder coordination. Anticipate priorities, resolve scheduling and administrative issues, prepare meeting materials, support leadership forums, improve workflows, and collaborate with the broader administrative team in a fast-paced remote-first environment.

Provides remote administrative and operational support to a business owner across multiple ventures. Responsibilities include monitoring solar and battery projects, tracking tasks and payments, managing calendars across time zones, coordinating travel, communicating with stakeholders, prioritizing workflows, and maintaining project records. The role requires strong organization, communication, independence, attention to detail, and familiarity with productivity, CRM, and project-tracking tools.

Own the CEO’s calendar, follow-ups, project-management systems, hiring operations, content execution tracking, metrics, reporting, and special projects. The role protects executive focus, enforces accountability across teams, coordinates hiring pipelines, analyzes financial and performance data, and builds scalable operating rhythms. It is a high-trust Executive Operations position with a performance-based path toward Chief of Staff responsibilities.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide high-level executive support to the Principal & VP Academic, managing complex calendars, coordinating meetings and governance activities, preparing correspondence and briefing materials, tracking follow-ups, building relationships across campus, and improving office processes to support strategic initiatives and daily operations.

As an Executive Assistant at Hiive, you will manage executive team priorities, coordinate schedules, handle travel logistics, and maintain confidentiality, all while using AI tools to streamline tasks.

Provide high-level executive administrative support to Supply Chain senior leaders, including complex calendar and travel management, email and inbox management, meeting agendas and minutes, expense and invoice processing, project coordination, vendor liaison, event planning, and confidential communications. Support cross-functional alignment and contribute to process improvements and EA network initiatives.

Provide operational and executive support to the VP of Underwriting and leadership team, including reporting and analytics, recruitment coordination, audit and authority tracking, project and operational coordination, maintaining KPIs and dashboards, preparing presentations, calendar and travel management, onboarding/training support, and local logistical errands between Langley and Vancouver offices.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive administrative support to Supply Chain senior leaders: calendar and inbox management, travel coordination, meeting agendas and minutes, project coordination, expense and vendor invoice management, confidential communications, event planning, and cross-functional alignment to optimize leadership effectiveness.