Top Executive Assistant Jobs in Vancouver

Provides strategic executive assistance to a Brand Marketing leader, including proactive calendar and inbox management, correspondence, domestic and international travel coordination, market visits, meeting and event organization, agendas, minutes, presentation materials, expense reporting, and cross-functional initiative support. Requires sound judgment, discretion, adaptability, strong communication, and the ability to manage complex priorities in a fast-paced global environment.

Provides strategic administrative support to a senior Brand Marketing leader, including calendar and inbox management, correspondence, travel coordination, market visits, meeting materials, events, expenses, and cross-functional initiatives. The role requires sound judgment, discretion, organization, proactive problem-solving, and flexibility in a fast-paced global environment. This is a temporary full-time position based in North Vancouver through October 2027.

Provides confidential executive and administrative support to the Executive Director and Communications management team. Responsibilities include calendar and committee coordination, meeting and event logistics, travel arrangements, invoice and expense processing, procurement, vendor onboarding, financial tracking, records maintenance, correspondence distribution, report deadlines, and stakeholder communication. The role requires discretion, sound judgment, accuracy, organizational ability, and independent prioritization in a complex university environment.

Provides high-level administrative and executive support to the AVP Facilities and CCOO office. Manages calendars, confidential communications, budgets, records, meeting materials, policies, projects, events, facilities-related agreements, and office operations. Coordinates with senior university leaders and governance offices, supports process improvement and online system transitions, facilitates training, and exercises discretion, judgment, and confidentiality in a high-pressure environment.

Provides executive and operational support to the CFO, COO, and financial operations team. Responsibilities include calendar and meeting management, correspondence, action-item tracking, invoice and insurance administration, corporate card reconciliation, fleet and ICBC coordination, records maintenance, and stakeholder follow-up. The role requires discretion, sound judgment, strong organization, and the ability to manage confidential financial, insurance, and executive information while resolving issues independently.

Provides comprehensive executive and administrative support to the Managing Director, Insurance, including calendar and correspondence management, travel coordination, meeting organization, research, reporting, expense reconciliation, presentations, and confidential communications. The role coordinates projects, manages stakeholder relationships, anticipates leadership needs, and supports time-sensitive initiatives in a hybrid Vancouver office environment.

Provides executive and branch administrative support to Western Region managers, including calendar and meeting management, travel and expenses, office operations, security coordination, producer and broker administration, event planning, marketing support, budgeting, invoice processing, and business reporting. The role coordinates with internal and external stakeholders, maintains files and branch resources, supports technology and facilities needs, and periodically travels between Vancouver and Calgary offices.

Provide comprehensive administrative and executive support to three or more senior leaders, including a C-suite executive. Manage complex calendars, meetings, travel, expenses, communications, events, confidential information, and stakeholder coordination. Anticipate priorities, resolve scheduling and administrative issues, prepare meeting materials, support leadership forums, improve workflows, and collaborate with the broader administrative team in a fast-paced remote-first environment.

Provides remote administrative and operational support to a business owner across multiple ventures. Responsibilities include monitoring solar and battery projects, tracking tasks and payments, managing calendars across time zones, coordinating travel, communicating with stakeholders, prioritizing workflows, and maintaining project records. The role requires strong organization, communication, independence, attention to detail, and familiarity with productivity, CRM, and project-tracking tools.

Provide high-level administrative and personal assistant support to President, CFO and COO. Manage executive calendars, global travel and household logistics, prepare correspondence and meeting materials, track contracts and expenses, coordinate maintenance and events, and handle confidential projects and ad-hoc tasks.

Supports individuals through structured personal and professional development programs. Responsibilities include relationship management, communication, scheduling, priority management, workflow coordination, use of digital and AI tools, marketing and communication strategy, independent remote work, and ongoing professional development. Compensation is performance-based, with approximately 15 hours per week or more expected.

Supports senior executives and leadership teams by managing complex calendars, domestic and international travel, expenses, meetings, correspondence, presentations, and confidential information. Coordinates across global teams and time zones, prepares reports and agendas, manages Concur expense reconciliation, and contributes to ad hoc initiatives. The role requires independent judgment, strong organization, discretion, adaptability, and effective communication in a fast-paced remote environment.

Own the CEO’s calendar, follow-ups, project-management systems, hiring operations, content execution tracking, metrics, reporting, and special projects. The role protects executive focus, enforces accountability across teams, coordinates hiring pipelines, analyzes financial and performance data, and builds scalable operating rhythms. It is a high-trust Executive Operations position with a performance-based path toward Chief of Staff responsibilities.

Serve as a strategic partner to the SVP of People and CMO by managing complex calendars, travel, priorities, correspondence, board and investor interactions, briefings, confidential information, and follow-through. Support special projects, leadership meetings, offsites, and team initiatives while improving executive-office systems. Use AI and productivity tools to automate administrative work, create scalable processes, and navigate ambiguity with discretion, judgment, and executive presence.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide high-level executive support to the Principal & VP Academic, managing complex calendars, coordinating meetings and governance activities, preparing correspondence and briefing materials, tracking follow-ups, building relationships across campus, and improving office processes to support strategic initiatives and daily operations.

As an Executive Assistant at Hiive, you will manage executive team priorities, coordinate schedules, handle travel logistics, and maintain confidentiality, all while using AI tools to streamline tasks.

Provide high-level executive administrative support to Supply Chain senior leaders, including complex calendar and travel management, email and inbox management, meeting agendas and minutes, expense and invoice processing, project coordination, vendor liaison, event planning, and confidential communications. Support cross-functional alignment and contribute to process improvements and EA network initiatives.

Supports the founder across business administration and personal logistics. Responsibilities include managing travel, calendars, inboxes, meeting preparation, project deadlines, expenses, reimbursements, accountant communication, personal appointments, household services, shopping, vendors, and occasional team support. The role requires building organizational systems, working independently, anticipating needs, handling sensitive information discreetly, and using Airtable and GoHighLevel.

Provide operational and executive support to the VP of Underwriting and leadership team, including reporting and analytics, recruitment coordination, audit and authority tracking, project and operational coordination, maintaining KPIs and dashboards, preparing presentations, calendar and travel management, onboarding/training support, and local logistical errands between Langley and Vancouver offices.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive administrative support to Supply Chain senior leaders: calendar and inbox management, travel coordination, meeting agendas and minutes, project coordination, expense and vendor invoice management, confidential communications, event planning, and cross-functional alignment to optimize leadership effectiveness.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.