Top Executive Assistant Jobs in Vancouver

Provide high-touch operational support to the founders: manage calendars, travel, onboarding, HR workflows, NYC office operations, event coordination, meeting materials, triage communications, and ad hoc projects to keep the company running smoothly.

Provide high-level executive support to the Managing Director, Insurance including complex calendar and email management, travel coordination, meeting coordination and minutes, report and presentation preparation, project coordination, expense reconciliation using Excel, confidential communications, and stakeholder liaison in a hybrid Vancouver role.

Provide high-level executive support to the Principal & VP Academic, managing complex calendars, coordinating meetings and governance activities, preparing correspondence and briefing materials, tracking follow-ups, building relationships across campus, and improving office processes to support strategic initiatives and daily operations.

The Executive Assistant will support the President of the Power Management division by managing schedules, coordinating travel, and ensuring smooth communication and meeting preparations. The role requires anticipating needs and managing multiple priorities for effective executive support.

Provide high-quality administrative support to senior Corporate Finance leaders and manage Vancouver office operations. Responsibilities include scheduling, correspondence and document preparation, time and expense capture, Salesforce contact maintenance, meeting and event coordination, office supply and equipment management, vendor liaison, visitor reception, workstation/setup support, and cross-practice administrative coverage during peak periods.

Provide high-level executive administrative support to Supply Chain senior leaders, including complex calendar and travel management, email and inbox management, meeting agendas and minutes, expense and invoice processing, project coordination, vendor liaison, event planning, and confidential communications. Support cross-functional alignment and contribute to process improvements and EA network initiatives.

As an Executive Assistant at Hiive, you will manage executive team priorities, coordinate schedules, handle travel logistics, and maintain confidentiality, all while using AI tools to streamline tasks.

Provide high-level administrative and personal assistant support to President, CFO and COO. Manage executive calendars, global travel and household logistics, prepare correspondence and meeting materials, track contracts and expenses, coordinate maintenance and events, and handle confidential projects and ad-hoc tasks.

Provide high-level administrative and client service support to Partners: manage calendars, communications, travel and expenses; prepare client deliverables; support billing/WIP and engagement administration; maintain filing systems and coordinate workflows to ensure timely, accurate practice operations.

Provide senior-level administrative and operational support to executives and a large team, manage administrative staff, optimize processes, prepare reports and dashboards, coordinate events and travel, handle invoices and expenses, maintain filing and supplies, support communications and change management, and liaise with internal and external stakeholders to ensure efficient business operations.

Provide high-level executive administrative support to Supply Chain senior leaders: calendar and inbox management, travel coordination, meeting agendas and minutes, project coordination, expense and vendor invoice management, confidential communications, event planning, and cross-functional alignment to optimize leadership effectiveness.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level operational and strategic support to the Chief Content Officer: manage calendar and priorities, run meeting operations, track commitments, draft communications and briefs, handle expenses/invoices/travel/documents, build cross-organizational relationships, and be available during key weekends. Use Google Workspace, Slack, and AI tools to increase efficiency; Figma familiarity is a bonus.

Provide high-touch administrative and calendar management for two co-founders, coordinate travel and expenses, manage inbox and communications, support logistics for meetings and events, maintain records/CRM updates, and assist on special projects and SOP development to protect leadership time and advance organizational priorities.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.

Provide executive support while owning end-to-end revenue operations: capture meeting action items, manage executive calendar and email, generate invoices, track receivables, reconcile discrepancies, and drive timely collections. Serve as liaison between field operations and office to keep projects, people, and payments on track.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

As an Executive Assistant, you'll manage the Executive's time and office, ensure seamless technology use, facilitate travel, and provide business and personal support to enhance their productivity.

Provide hands-on executive support including calendar management, scheduling, and day-to-day assistance; coordinate recruiting, candidate communications, and onboarding; maintain internal documentation; manage office operations and events; and handle ad-hoc tasks to keep leadership and the team organized and moving efficiently.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide high-trust executive support to the VP of TeraWave Operations: manage complex calendars, travel, confidential communications, event planning, and strategic projects while improving workflows and enabling cross-functional coordination across engineering, manufacturing, testing, and operations.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-level administrative support to an executive on PST: manage calendar and email, coordinate communication, prepare documents/reports in Microsoft Office, schedule and support meetings, take notes, track action items, and maintain confidentiality while optimizing time and priorities.

Provide high-level administrative support to the CEO: schedule meetings, manage travel and payments, transcribe minutes, maintain communications and CRM, assist the team with administrative tasks, and represent the company professionally. Requires handling personal CEO tasks and ad-hoc duties as needed.

Provide comprehensive support to an executive across project management, administrative, creative, and financial tasks. Manage projects, warranty and work order systems, SOPs, and detailed meeting minutes. Maintain and organize Excel spreadsheets and charts. Create designs in Canva and develop videos from PowerPoint. Assist with quarterly forecasting and financial data entry to ensure smooth business operations.