Top Executive Assistant Jobs in Vancouver

The Executive Assistant will provide comprehensive support to the CEO and VPs, manage schedules, communications, and assist with strategic project coordination. The role requires strong organizational skills and the ability to handle multiple priorities efficiently.

As an Executive Assistant, you will support C-Level executives with scheduling, travel management, communication, and administrative tasks while maintaining confidentiality and managing multiple priorities in a fast-paced environment.

As an Executive Assistant at Hiive, you will manage executive team priorities, coordinate schedules, handle travel logistics, and maintain confidentiality, all while using AI tools to streamline tasks.

Provide high-level executive administrative support to Supply Chain senior leaders, including complex calendar and travel management, email and inbox management, meeting agendas and minutes, expense and invoice processing, project coordination, vendor liaison, event planning, and confidential communications. Support cross-functional alignment and contribute to process improvements and EA network initiatives.

Provide high-level administrative and client service support to Partners: manage calendars, communications, travel and expenses; prepare client deliverables; support billing/WIP and engagement administration; maintain filing systems and coordinate workflows to ensure timely, accurate practice operations.

Provide high-level administrative and personal assistant support to President, CFO and COO. Manage executive calendars, global travel and household logistics, prepare correspondence and meeting materials, track contracts and expenses, coordinate maintenance and events, and handle confidential projects and ad-hoc tasks.

Provide high-level executive administrative support to Supply Chain senior leaders: calendar and inbox management, travel coordination, meeting agendas and minutes, project coordination, expense and vendor invoice management, confidential communications, event planning, and cross-functional alignment to optimize leadership effectiveness.

Provide high-touch administrative and calendar management for two co-founders, coordinate travel and expenses, manage inbox and communications, support logistics for meetings and events, maintain records/CRM updates, and assist on special projects and SOP development to protect leadership time and advance organizational priorities.

The Executive Assistant supports C-Level executives through scheduling, travel management, and correspondence, ensuring smooth operations in a fast-paced environment.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.

Serve as the Founders right hand managing end-to-end hiring, onboarding/offboarding, people operations, and executive support. Tasks include recruiting, scheduling interviews, maintaining hiring KPIs, inbox and calendar management, document handling, Google Sheets tracking, and ad-hoc travel booking. Role demands proactive problem-solving, ownership, and process improvement in a fast-paced, fully remote startup environment.

As an Executive Assistant, you will support a tech CEO during fundraising, managing communications, scheduling, and logistics to ensure effective operations.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

As an Executive Assistant, you'll manage the Executive's time and office, ensure seamless technology use, facilitate travel, and provide business and personal support to enhance their productivity.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide high-trust executive support to the VP of TeraWave Operations: manage complex calendars, travel, confidential communications, event planning, and strategic projects while improving workflows and enabling cross-functional coordination across engineering, manufacturing, testing, and operations.

Provide high-leverage support to executive leadership: manage complex calendars, capture and drive follow-up from leadership meetings, prepare polished presentations and briefings, coordinate international travel and events, lead cross-functional projects, and handle expenses and confidential administrative tasks to optimize executive time and organizational communication.

The Executive Assistant will support the President of the Power Management division by managing schedules, coordinating travel, and ensuring smooth communication and meeting preparations. The role requires anticipating needs and managing multiple priorities for effective executive support.

The Executive Assistant provides high-level administrative support, manages operations, coordinates meetings, and assists with development efforts in a nonprofit context.

Support the CEO and a ten-person FileMaker development team by managing work orders, time tracking, IT/security monitoring, onboarding/offboarding, marketing campaigns, and internal documentation. Maintain Hubstaff and FileMaker alignment, administer device security tools, coordinate maintenance/outage communications, and own recurring operational processes to ensure accuracy and reliability.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-impact executive support to Head of Marketing and Head of Sales by managing complex calendars, global travel, confidential communications, and building administrative systems to optimize GTM operations. Coordinate cross-functional meetings and act as a strategic gatekeeper to maximize executive time and efficiency.

Provide high-level executive support to the CEO and Chief Strategy Officer by managing complex calendars, travel, meeting prep, communications, and confidential matters. Coordinate cross-functional stakeholders, board and investor logistics, office operations, events, and special projects to drive operational excellence in a fast-growing startup.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Remote executive virtual assistant responsible for creating executive PowerPoint decks, performing software QA, managing Google Ads tracking, writing and enforcing SOPs for directory workflows, compiling Excel tracking sheets, and communicating progress and risks to leadership.