Top Executive Assistant Jobs in Vancouver

Supports three Area Vice Presidents by managing complex calendars, multi-leg travel, expenses, staff meetings, executive communications, team events, and strategic administrative projects. The role requires proactive prioritization, discretion, polished communication, and the ability to anticipate and resolve shifting executive needs in a fast-paced Sales organization. This is a remote position based in Canada.

Provides comprehensive administrative and operational support to 2–3 Technology executives. Responsibilities include complex calendar and inbox management, meeting coordination, travel arrangements, expense reports, vendor invoices, budget tracking, event planning, presentation preparation, follow-up management, process improvements, and small-project coordination. The role requires discretion, sound judgment, strong communication, prioritization, and flexibility in a global hybrid work environment.

Provides comprehensive administrative and operational support to 2–3 Technology executives. Responsibilities include complex calendar and inbox management, meeting coordination, travel arrangements, expense reporting, invoice processing, budget tracking, event planning, cross-functional coordination, and process improvement. The role also supports small projects, maintains confidentiality, manages competing priorities, and communicates on executives’ behalf in a global environment.

Supports Advisory partners and senior managers through calendar and meeting management, travel arrangements, billing, expense reports, client follow-ups, document preparation, and leadership communications. Coordinates strategic initiatives by tracking milestones, risks, budgets, action items, and stakeholder input. Prepares reports, proposals, presentations, talking points, and meeting minutes while prioritizing leaders’ workloads and completing high-priority administrative and project tasks.

Provides executive and personal assistance to the President, managing complex calendars, meetings, travel, reports, leadership routines, confidential information, and cross-business coordination. The role requires proactive organization, sound judgment, discretion, professionalism, and flexibility for occasional work outside standard hours. This is a full-time, in-office position in Vancouver, with part-time and 80% arrangements available. The assistant may also drive to sites throughout the Lower Mainland.

Provides executive administrative support to senior Supply Chain leaders, including calendar and inbox management, complex domestic and international travel coordination, correspondence, agendas, meeting materials, expenses, invoices, events, and confidential communications. Coordinates projects, vendors, leadership initiatives, and cross-functional alignment while improving operational processes and supporting global business needs.

Provides high-level administrative support to VP+ leaders, including calendar and inbox management, complex domestic and international travel, correspondence, meeting preparation, expense reporting, vendor invoice coding, and confidential communications. Coordinates Supply Chain projects, events, leadership offsites, and cross-functional initiatives while improving operational processes and supporting executive decision-making. Requires flexibility outside normal business hours and occasional weekends or holidays.

Provides executive-level administrative support to Vice Presidents in Western Canada. Responsibilities include calendar and travel management, meeting coordination, agendas and minutes, budget monitoring, vendor coordination, correspondence, confidential document management, and special projects involving research, reporting, and communications. The role requires strong organization, judgment, relationship-building, communication, and proficiency with Microsoft Office in a hybrid office environment.

Manage the CEO’s calendar, email, communications, board coordination, travel, and executive meeting logistics. Support the Executive Leadership Team with administrative tasks, organize company-wide meetings and events, coordinate media interviews, and manage confidential non-disclosure records. Oversee office supplies, facilities coordination, and workplace culture initiatives while maintaining strong relationships with executives, board members, and employees.

Support company founders by managing calendars, meetings, communications, travel, recruiting logistics, and follow-ups. Act as an operational problem-solver with high autonomy, coordinating internal and external stakeholders while identifying inefficiencies. Build AI agents and automated workflows to streamline executive support and broader company processes.

Provides proactive executive support to the President and CEO, including calendar and communication management, briefing preparation, stakeholder coordination, executive leadership team support, board and committee governance administration, meeting minutes, records management, strategic initiative tracking, and confidential information handling. The role ensures follow-through on priorities, coordinates executive and governance activities, and supports effective organizational leadership.

Coordinates confidential employee relations administration, collective bargaining documentation, grievance and legal records, reporting, databases, and HR processes. Supports the Associate Vice-President of Human Resources by managing calendars, drafting communications, preparing executive and Board reports, coordinating deadlines, and developing presentations. Requires discretion, strong organization, analytical ability, communication skills, and knowledge of HR systems and labour relations practices.

Provides high-trust business and personal support to senior executives by managing calendars, priorities, office operations, documents, expenses, communications, technology access, travel, and provisioning needs. The role requires discretion, sound judgment, strong business acumen, cross-functional collaboration, and proficiency with Microsoft Office tools.

Supports founders by managing calendars, travel, meetings, expenses, follow-ups, and priorities. Coordinates hiring activities, sources candidates, schedules interviews, maintains recruiting records, and supports onboarding. Runs office operations including vendors, supplies, equipment, visitors, and events. Develops processes, conducts research, compares vendors, and advances operational projects with sound judgment and discretion.

Provide comprehensive administrative, strategic, and personal support to the CEO. Manage calendars, inboxes, correspondence, executive meetings, board preparation, travel itineraries, and follow-up actions. Serve as a confidential gatekeeper and operational partner while handling shifting priorities, international time zones, and high-pressure situations. Use productivity and AI tools to automate administrative workflows and improve executive efficiency.

Support the CEO by managing communications, calendars, international travel, board logistics, visitors, expenses, vendors, and administrative operations. Proactively protect the CEO’s time, resolve problems end to end, improve internal systems and processes, and coordinate cross-functional projects and events. The role requires discretion, sound judgment, strong organization, adaptability, and comfort using AI tools. It is hybrid in Vancouver, with onsite work three days per week.

Serve as a trusted partner to senior executives by managing complex calendars, meetings, events, travel, expenses, correspondence, confidential information, and special projects. Coordinate stakeholders, prepare executive materials, anticipate needs, resolve conflicts, and support executive team priorities. The role requires sound judgment, discretion, strong communication, adaptability, business acumen, and advanced proficiency with Google Workspace and Slack.

Provides high-level administrative support to senior executives, including calendar and travel management, meeting and event coordination, expense processing, confidential minutes, presentations, catering, gifting, and special projects. The role requires strong organization, discretion, communication, attention to detail, and proficiency with Microsoft Office and Excel analysis functions.

Supports the Principal across business and personal matters by managing a complex calendar, organizing confidential files, coordinating international travel, handling approvals, expenses and purchasing, and serving as a trusted point of contact. The role requires proactive problem-solving, exceptional discretion, strong organization, comfort with AI tools, and a valid driver’s license.

Provide high-quality administrative support to senior Corporate Finance leaders and manage Vancouver office operations. Responsibilities include scheduling, correspondence and document preparation, time and expense capture, Salesforce contact maintenance, meeting and event coordination, office supply and equipment management, vendor liaison, visitor reception, workstation/setup support, and cross-practice administrative coverage during peak periods.

Provides executive and personal support across calendars, communications, recruitment, onboarding, travel, logistics, errands, property services, and vehicle coordination. Supports motorsport events through equipment preparation, transportation, setup, hospitality, and race-team logistics. Requires discretion, organization, sound judgment, safe driving, digital confidence, physical readiness, and extensive seasonal travel, potentially up to 75%.

Provides high-level support to the CEO and founder by managing complex calendars, travel, meetings, communications, confidential information, and executive priorities. Coordinates board, investor, leadership, and company events; tracks action items; supports strategic initiatives; and liaises with internal and external stakeholders. Also assists with office logistics, workplace vendors, hospitality, onboarding, and team gatherings in a fast-paced hybrid environment.

Provide high-complexity calendar, travel, logistics, meeting preparation, and follow-up support for the CEO. Identify workflow inefficiencies, anticipate needs, track commitments, manage confidential information, and coordinate with executive assistants. Contribute to building the Office of the CEO, support special projects, improve operating systems, and flex across time zones and travel requirements in a fast-paced environment.

Provides executive and branch administrative support to Western Region managers, including calendar and meeting management, travel and expenses, office operations, security coordination, producer and broker administration, event planning, marketing support, budgeting, invoice processing, and business reporting. The role coordinates with internal and external stakeholders, maintains files and branch resources, supports technology and facilities needs, and periodically travels between Vancouver and Calgary offices.

Provide high-touch operational, travel, personal, and administrative support to the CEO. Manage complex domestic and international itineraries, visas, transportation, accommodations, meals, events, and last-minute changes. Travel frequently with the CEO, coordinate with family and the Office of the CEO, anticipate needs, communicate with vendors and internal teams, and reconcile expenses accurately through Ramp and other finance tools. The role requires discretion, responsiveness, strong judgment, and frequent in-office presence in San Francisco.