Top Executive Assistant Jobs in Vancouver

As an Executive Assistant, you'll manage the Executive's time and office, ensure seamless technology use, facilitate travel, and provide business and personal support to enhance their productivity.

Provides comprehensive administrative and client-service support to accounting-firm Partners. Responsibilities include calendar and inbox management, meeting coordination, travel and expense administration, client deliverables, RFP and engagement support, billing and WIP assistance, document filing, workflow tracking, and compliance coordination. The role requires strong organization, discretion, communication, attention to detail, and the ability to manage competing deadlines in a professional services environment.

Serve as a strategic partner to the SVP of People and CMO by managing complex calendars, travel, priorities, correspondence, board and investor interactions, briefings, confidential information, and follow-through. Support special projects, leadership meetings, offsites, and team initiatives while improving executive-office systems. Use AI and productivity tools to automate administrative work, create scalable processes, and navigate ambiguity with discretion, judgment, and executive presence.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide high-level executive support to the Principal & VP Academic, managing complex calendars, coordinating meetings and governance activities, preparing correspondence and briefing materials, tracking follow-ups, building relationships across campus, and improving office processes to support strategic initiatives and daily operations.

Provide high-level executive support to the Managing Director, Insurance including complex calendar and email management, travel coordination, meeting coordination and minutes, report and presentation preparation, project coordination, expense reconciliation using Excel, confidential communications, and stakeholder liaison in a hybrid Vancouver role.

As an Executive Assistant at Hiive, you will manage executive team priorities, coordinate schedules, handle travel logistics, and maintain confidentiality, all while using AI tools to streamline tasks.

Provide high-level executive administrative support to Supply Chain senior leaders, including complex calendar and travel management, email and inbox management, meeting agendas and minutes, expense and invoice processing, project coordination, vendor liaison, event planning, and confidential communications. Support cross-functional alignment and contribute to process improvements and EA network initiatives.

Provide strategic executive support to multiple leadership team members by managing calendars, communications, competing priorities, travel, offsites, and onsite logistics. Build trusted executive partnerships, anticipate needs, explain scheduling decisions, coordinate across teams and vendors, and improve operational workflows. Use AI tools to draft communications, analyze calendars, and research logistics while reviewing all outputs. The role requires discretion, emotional intelligence, resilience, strong organization, and comfort operating independently in an evolving environment.

Provide operational and executive support to the VP of Underwriting and leadership team, including reporting and analytics, recruitment coordination, audit and authority tracking, project and operational coordination, maintaining KPIs and dashboards, preparing presentations, calendar and travel management, onboarding/training support, and local logistical errands between Langley and Vancouver offices.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive administrative support to Supply Chain senior leaders: calendar and inbox management, travel coordination, meeting agendas and minutes, project coordination, expense and vendor invoice management, confidential communications, event planning, and cross-functional alignment to optimize leadership effectiveness.

Provide on-site administrative and operational support to the Managing Partner and Head of HR. Coordinate meetings, document workflows, approvals, and signatures; prepare and proofread professional documents; track operational items like insurance renewals; support People & Culture operations and cross-functional administrative projects.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.

Supports the Chief Product Officer, Senior VP of Engineering, and General Counsel by managing priorities, calendars, travel, meetings, events, follow-ups, and cross-functional projects. Identifies and improves inefficient processes, documents decisions, tracks deliverables, handles sensitive information, and completes ambiguous, high-stakes work. The role requires strong organization, communication, ownership, relationship-building, and comfort working in a fast-paced remote technology startup.

Provide high-level administrative and operational support to executive and senior leadership: manage complex calendars and inboxes, coordinate meetings, travel, and board materials, maintain confidential records, publish internal communications via SharePoint, and partner with HR on employee engagement and events. Improve processes using Microsoft 365 and AI tools.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.

Remote executive virtual assistant responsible for creating executive PowerPoint decks, performing software QA, managing Google Ads tracking, writing and enforcing SOPs for directory workflows, compiling Excel tracking sheets, and communicating progress and risks to leadership.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.