Top Executive Assistant Jobs in Vancouver

Provide high-level executive support to the Principal & VP Academic, managing complex calendars, coordinating meetings and governance activities, preparing correspondence and briefing materials, tracking follow-ups, building relationships across campus, and improving office processes to support strategic initiatives and daily operations.

Provide high-level executive support to the Managing Director, Insurance including complex calendar and email management, travel coordination, meeting coordination and minutes, report and presentation preparation, project coordination, expense reconciliation using Excel, confidential communications, and stakeholder liaison in a hybrid Vancouver role.

Provide high-quality administrative support to senior Corporate Finance leaders and manage Vancouver office operations. Responsibilities include scheduling, correspondence and document preparation, time and expense capture, Salesforce contact maintenance, meeting and event coordination, office supply and equipment management, vendor liaison, visitor reception, workstation/setup support, and cross-practice administrative coverage during peak periods.

As an Executive Assistant at Hiive, you will manage executive team priorities, coordinate schedules, handle travel logistics, and maintain confidentiality, all while using AI tools to streamline tasks.

Provide high-level executive administrative support to Supply Chain senior leaders, including complex calendar and travel management, email and inbox management, meeting agendas and minutes, expense and invoice processing, project coordination, vendor liaison, event planning, and confidential communications. Support cross-functional alignment and contribute to process improvements and EA network initiatives.

Provide high-level administrative and personal assistant support to President, CFO and COO. Manage executive calendars, global travel and household logistics, prepare correspondence and meeting materials, track contracts and expenses, coordinate maintenance and events, and handle confidential projects and ad-hoc tasks.

Provide strategic executive support to multiple leadership team members by managing calendars, communications, competing priorities, travel, offsites, and onsite logistics. Build trusted executive partnerships, anticipate needs, explain scheduling decisions, coordinate across teams and vendors, and improve operational workflows. Use AI tools to draft communications, analyze calendars, and research logistics while reviewing all outputs. The role requires discretion, emotional intelligence, resilience, strong organization, and comfort operating independently in an evolving environment.

Provide operational and executive support to the VP of Underwriting and leadership team, including reporting and analytics, recruitment coordination, audit and authority tracking, project and operational coordination, maintaining KPIs and dashboards, preparing presentations, calendar and travel management, onboarding/training support, and local logistical errands between Langley and Vancouver offices.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive administrative support to Supply Chain senior leaders: calendar and inbox management, travel coordination, meeting agendas and minutes, project coordination, expense and vendor invoice management, confidential communications, event planning, and cross-functional alignment to optimize leadership effectiveness.

Provide on-site administrative and operational support to the Managing Partner and Head of HR. Coordinate meetings, document workflows, approvals, and signatures; prepare and proofread professional documents; track operational items like insurance renewals; support People & Culture operations and cross-functional administrative projects.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide executive administrative support to the Head of School and Senior Leadership Team, manage calendars, draft communications, coordinate events, answer reception phones, take meeting minutes, assist with student first aid and attendance, liaise with stakeholders, and support daily office operations.

Provides high-level administrative support to multiple geographically distributed senior executives. Responsibilities include managing communications and calendars, preparing polished documents and briefings, coordinating travel, organizing meetings and events, maintaining records, and serving as a primary contact for stakeholders. The role requires strong organization, discretion, proactive problem-solving, research, communication, and advanced Microsoft Office skills.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.

Supports the Chief Product Officer, Senior VP of Engineering, and General Counsel by managing priorities, calendars, travel, meetings, events, follow-ups, and cross-functional projects. Identifies and improves inefficient processes, documents decisions, tracks deliverables, handles sensitive information, and completes ambiguous, high-stakes work. The role requires strong organization, communication, ownership, relationship-building, and comfort working in a fast-paced remote technology startup.

Provides comprehensive administrative and executive support, including calendar and meeting management, travel coordination, confidential information handling, report and presentation preparation, document filing, stakeholder liaison, and special project assistance. The role requires proactive support, strong organization, discretion, communication, accuracy, adaptability, and the ability to manage competing priorities independently while supporting executive goals.

As an Executive Assistant, you'll manage the Executive's time and office, ensure seamless technology use, facilitate travel, and provide business and personal support to enhance their productivity.

Provide high-level administrative and operational support to executive and senior leadership: manage complex calendars and inboxes, coordinate meetings, travel, and board materials, maintain confidential records, publish internal communications via SharePoint, and partner with HR on employee engagement and events. Improve processes using Microsoft 365 and AI tools.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide hands-on executive support including calendar management, scheduling, and day-to-day assistance; coordinate recruiting, candidate communications, and onboarding; maintain internal documentation; manage office operations and events; and handle ad-hoc tasks to keep leadership and the team organized and moving efficiently.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide high-level administrative support to executives (calendar, travel, meetings), create and coordinate marketing materials and campaigns, manage and optimize HubSpot CRM (data, segmentation, automation), analyze campaign metrics, and support ad-hoc projects. Improve workflows to streamline marketing and sales operations.

Provide high-level administrative support to the CEO: schedule meetings, manage travel and payments, transcribe minutes, maintain communications and CRM, assist the team with administrative tasks, and represent the company professionally. Requires handling personal CEO tasks and ad-hoc duties as needed.

Provide comprehensive support to an executive across project management, administrative, creative, and financial tasks. Manage projects, warranty and work order systems, SOPs, and detailed meeting minutes. Maintain and organize Excel spreadsheets and charts. Create designs in Canva and develop videos from PowerPoint. Assist with quarterly forecasting and financial data entry to ensure smooth business operations.