Top Executive Assistant Jobs in Vancouver

Provide high-touch operational support to the founders: manage calendars, travel, onboarding, HR workflows, NYC office operations, event coordination, meeting materials, triage communications, and ad hoc projects to keep the company running smoothly.

Provide executive administrative support to the Head of School and Senior Leadership Team, manage calendars, draft communications, coordinate events, answer reception phones, take meeting minutes, assist with student first aid and attendance, liaise with stakeholders, and support daily office operations.

As an Executive Assistant, you'll manage the Executive's time and office, ensure seamless technology use, facilitate travel, and provide business and personal support to enhance their productivity.

Provide hands-on executive support including calendar management, scheduling, and day-to-day assistance; coordinate recruiting, candidate communications, and onboarding; maintain internal documentation; manage office operations and events; and handle ad-hoc tasks to keep leadership and the team organized and moving efficiently.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide executive and administrative support while coordinating, organizing, scheduling, and executing existing marketing content across multiple real estate businesses and platforms. Maintain content calendars, post schedules, CRM records (including Zoho), property listings, photos, and marketing materials. Use SocialPilot, CoStar, and other systems to ensure tasks are completed on time and serve as a reliable backup to key team members.

Provide high-trust executive support to the VP of TeraWave Operations: manage complex calendars, travel, confidential communications, event planning, and strategic projects while improving workflows and enabling cross-functional coordination across engineering, manufacturing, testing, and operations.

Provide high-level executive support to the Managing Director, Insurance including complex calendar and email management, travel coordination, meeting coordination and minutes, report and presentation preparation, project coordination, expense reconciliation using Excel, confidential communications, and stakeholder liaison in a hybrid Vancouver role.

Provide high-level executive support to the Principal & VP Academic, managing complex calendars, coordinating meetings and governance activities, preparing correspondence and briefing materials, tracking follow-ups, building relationships across campus, and improving office processes to support strategic initiatives and daily operations.

Provide high-level administrative support to CTC Global executives: manage calendars, schedule meetings, coordinate travel and visitors, process invoices and credit card expenditures, maintain confidential files (including commercial contracts), prepare meeting spaces, and run special projects while collaborating across departments.

The Executive Assistant will support the President of the Power Management division by managing schedules, coordinating travel, and ensuring smooth communication and meeting preparations. The role requires anticipating needs and managing multiple priorities for effective executive support.

Provide high-quality administrative support to senior Corporate Finance leaders and manage Vancouver office operations. Responsibilities include scheduling, correspondence and document preparation, time and expense capture, Salesforce contact maintenance, meeting and event coordination, office supply and equipment management, vendor liaison, visitor reception, workstation/setup support, and cross-practice administrative coverage during peak periods.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide high-level administrative support to executives (calendar, travel, meetings), create and coordinate marketing materials and campaigns, manage and optimize HubSpot CRM (data, segmentation, automation), analyze campaign metrics, and support ad-hoc projects. Improve workflows to streamline marketing and sales operations.

Provide high-level administrative support to the CEO: schedule meetings, manage travel and payments, transcribe minutes, maintain communications and CRM, assist the team with administrative tasks, and represent the company professionally. Requires handling personal CEO tasks and ad-hoc duties as needed.

Provide comprehensive support to an executive across project management, administrative, creative, and financial tasks. Manage projects, warranty and work order systems, SOPs, and detailed meeting minutes. Maintain and organize Excel spreadsheets and charts. Create designs in Canva and develop videos from PowerPoint. Assist with quarterly forecasting and financial data entry to ensure smooth business operations.

Provide high-level administrative support to an executive on PST: manage calendar and email, coordinate communication, prepare documents/reports in Microsoft Office, schedule and support meetings, take notes, track action items, and maintain confidentiality while optimizing time and priorities.

Provide remote executive support including project management, administrative tasks (warranty/work orders, SOPs, meeting minutes), Excel data management, Canva design, video creation from PowerPoints, and basic financial forecasting and data entry.

Build, optimize, and document GoHighLevel automations, funnels, workflows, and CRM systems. Develop onboarding and backend operational processes from scratch, manage pipelines, tagging, and lead tracking, monitor automation performance, and support executive operations while maintaining confidentiality and collaborating with internal and external stakeholders.

Provide high-level administrative support to the CEO and executives, manage calendars and travel, prepare documents and reports, handle confidential matters, and support marketing through content creation, campaign execution, vendor coordination, CRM management, and marketing metrics tracking.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.

Provide high-level executive administrative support to Supply Chain senior leaders, including complex calendar and travel management, email and inbox management, meeting agendas and minutes, expense and invoice processing, project coordination, vendor liaison, event planning, and confidential communications. Support cross-functional alignment and contribute to process improvements and EA network initiatives.

As an Executive Assistant at Hiive, you will manage executive team priorities, coordinate schedules, handle travel logistics, and maintain confidentiality, all while using AI tools to streamline tasks.