Top Executive Assistant Jobs in Vancouver

Supports Dropbox’s Chief Business Officer through complex calendar management, domestic and international travel coordination, meeting preparation, executive communications, events, expenses, action tracking, and cross-functional follow-through. The role requires proactive judgment, discretion, strong organization, risk escalation, and close partnership with the Chief of Staff and executive administration community in a fast-changing environment.

Supports three Area Vice Presidents by managing complex calendars, multi-leg travel, expenses, staff meetings, executive communications, team events, and strategic administrative projects. The role requires proactive prioritization, discretion, polished communication, and the ability to anticipate and resolve shifting executive needs in a fast-paced Sales organization. This is a remote position based in Canada.

Provides confidential executive administrative support to the Dean of Education, including complex calendar management, correspondence, meeting and committee coordination, travel arrangements, expense reporting, document preparation, inquiry triage, event planning, and front desk coverage. The role requires discretion, initiative, strong organization, and effective communication while liaising with university leaders, faculty, staff, officials, donors, and external partners.

Support the President through complex calendar and meeting coordination, travel arrangements, preparation of reports and leadership materials, and executive and personal assistance. Manage confidential information, anticipate needs, coordinate priorities across the business, and help maintain smooth leadership operations. The role requires sound judgment, discretion, strong organization, flexibility outside standard hours, and occasional driving to sites throughout the Lower Mainland.

Serve as the CEO’s executive assistant and developing Chief of Staff. Manage complex calendars, inboxes, travel, personal operations, expenses, vendors, and confidential communications. Convert ideas into projects, track accountability, support meetings and partnerships, and build SOPs and workflows using project-management and AI tools. The role requires high ownership, discretion, excellent writing, advanced international travel planning, and the ability to manage both business and personal priorities.

Support the CEO by managing communications, calendars, international travel, board logistics, visitors, expenses, vendors, and administrative operations. Proactively protect the CEO’s time, resolve problems end to end, improve internal systems and processes, and coordinate cross-functional projects and events. The role requires discretion, sound judgment, strong organization, adaptability, and comfort using AI tools. It is hybrid in Vancouver, with onsite work three days per week.

Serve as a trusted partner to senior executives by managing complex calendars, meetings, events, travel, expenses, correspondence, confidential information, and special projects. Coordinate stakeholders, prepare executive materials, anticipate needs, resolve conflicts, and support executive team priorities. The role requires sound judgment, discretion, strong communication, adaptability, business acumen, and advanced proficiency with Google Workspace and Slack.

Provides high-level administrative support to senior executives, including calendar and travel management, meeting and event coordination, expense processing, confidential minutes, presentations, catering, gifting, and special projects. The role requires strong organization, discretion, communication, attention to detail, and proficiency with Microsoft Office and Excel analysis functions.

Provide high-quality administrative support to senior Corporate Finance leaders and manage Vancouver office operations. Responsibilities include scheduling, correspondence and document preparation, time and expense capture, Salesforce contact maintenance, meeting and event coordination, office supply and equipment management, vendor liaison, visitor reception, workstation/setup support, and cross-practice administrative coverage during peak periods.

Provides executive and personal support across calendars, communications, recruitment, onboarding, travel, logistics, errands, property services, and vehicle coordination. Supports motorsport events through equipment preparation, transportation, setup, hospitality, and race-team logistics. Requires discretion, organization, sound judgment, safe driving, digital confidence, physical readiness, and extensive seasonal travel, potentially up to 75%.

Provides high-level support to the CEO and founder by managing complex calendars, travel, meetings, communications, confidential information, and executive priorities. Coordinates board, investor, leadership, and company events; tracks action items; supports strategic initiatives; and liaises with internal and external stakeholders. Also assists with office logistics, workplace vendors, hospitality, onboarding, and team gatherings in a fast-paced hybrid environment.

Provide high-complexity calendar, travel, logistics, meeting preparation, and follow-up support for the CEO. Identify workflow inefficiencies, anticipate needs, track commitments, manage confidential information, and coordinate with executive assistants. Contribute to building the Office of the CEO, support special projects, improve operating systems, and flex across time zones and travel requirements in a fast-paced environment.

Provides strategic executive assistance to a Brand Marketing leader, including proactive calendar and inbox management, correspondence, domestic and international travel coordination, market visits, meeting and event organization, agendas, minutes, presentation materials, expense reporting, and cross-functional initiative support. Requires sound judgment, discretion, adaptability, strong communication, and the ability to manage complex priorities in a fast-paced global environment.

Provides strategic administrative support to a senior Brand Marketing leader, including calendar and inbox management, correspondence, travel coordination, market visits, meeting materials, events, expenses, and cross-functional initiatives. The role requires sound judgment, discretion, organization, proactive problem-solving, and flexibility in a fast-paced global environment. This is a temporary full-time position based in North Vancouver through October 2027.

Provides executive and branch administrative support to Western Region managers, including calendar and meeting management, travel and expenses, office operations, security coordination, producer and broker administration, event planning, marketing support, budgeting, invoice processing, and business reporting. The role coordinates with internal and external stakeholders, maintains files and branch resources, supports technology and facilities needs, and periodically travels between Vancouver and Calgary offices.

Provide comprehensive administrative and executive support to three or more senior leaders, including a C-suite executive. Manage complex calendars, meetings, travel, expenses, communications, events, confidential information, and stakeholder coordination. Anticipate priorities, resolve scheduling and administrative issues, prepare meeting materials, support leadership forums, improve workflows, and collaborate with the broader administrative team in a fast-paced remote-first environment.

Provides remote administrative and operational support to a business owner across multiple ventures. Responsibilities include monitoring solar and battery projects, tracking tasks and payments, managing calendars across time zones, coordinating travel, communicating with stakeholders, prioritizing workflows, and maintaining project records. The role requires strong organization, communication, independence, attention to detail, and familiarity with productivity, CRM, and project-tracking tools.

Provide high-touch operational, travel, personal, and administrative support to the CEO. Manage complex domestic and international itineraries, visas, transportation, accommodations, meals, events, and last-minute changes. Travel frequently with the CEO, coordinate with family and the Office of the CEO, anticipate needs, communicate with vendors and internal teams, and reconcile expenses accurately through Ramp and other finance tools. The role requires discretion, responsiveness, strong judgment, and frequent in-office presence in San Francisco.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide high-level executive support to the Principal & VP Academic, managing complex calendars, coordinating meetings and governance activities, preparing correspondence and briefing materials, tracking follow-ups, building relationships across campus, and improving office processes to support strategic initiatives and daily operations.

As an Executive Assistant at Hiive, you will manage executive team priorities, coordinate schedules, handle travel logistics, and maintain confidentiality, all while using AI tools to streamline tasks.

Provide high-level executive administrative support to Supply Chain senior leaders, including complex calendar and travel management, email and inbox management, meeting agendas and minutes, expense and invoice processing, project coordination, vendor liaison, event planning, and confidential communications. Support cross-functional alignment and contribute to process improvements and EA network initiatives.

Provide operational and executive support to the VP of Underwriting and leadership team, including reporting and analytics, recruitment coordination, audit and authority tracking, project and operational coordination, maintaining KPIs and dashboards, preparing presentations, calendar and travel management, onboarding/training support, and local logistical errands between Langley and Vancouver offices.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.