The Executive Assistant will support the General Manager with scheduling, travel management, correspondence, project coordination, and various administrative tasks to enhance efficiency.
Department: North American Commercial (NAM)
Reports to: General Manager, NAM
Location: North Vancouver, BC
Your Opportunity at ARC’TERYX:
As an Executive Assistant within our NAM organization, you will support our General Manager, NAM. You are an expert in the art of organization, with a particular knack for scheduling, time and travel management, and providing the support necessary to help maximize their impact. The leader you support and their networks are set up for success by your prompt correspondence and proactive, solution-based approach. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities, including contribution to project coordination. You enjoy working within a high-paced and hyper-growth environment.
This role is based out of our North Vancouver office. Candidates must be eligible to work in Canada.
Meet Your Future Team:
You will be working directly with the leader you support within our NAM organization and will partner with a team of high-performing Executive Assistants in providing exceptional support to our senior leadership team across the organization.
If you were in the Executive Assistant role now, here are some of the core activities you would be doing:
- Providing exceptional executive administrative support with scheduling and calendar management with a proactive approach based on business priorities
- Maintaining an organized inbox to ensure your leader has the information they need right away
- Organizing international and domestic travel arrangements
- Coordinating complex market visits
- Developing agendas, meeting minutes, and presentation materials
- Acting as a lead within the North America executive assistant team by disseminating information and creating training opportunities
- Organizing onsite/ offsite meetings and team building events, and coordinating internal resources and third-party vendors as needed in the execution of the event
- Partnering with Finance to manage budget for the General Manager, NAM
- Coordinating office management requests with our facility team and being present in the office for in-person support
- Organizing and submitting expense reports in a timely manner
- Setting the leader up for success and performing additional duties as assigned and needed
- Remaining highly professional at all times
Here are some of the things you could be working on in the future:
- Working towards your own professional development goals based on your areas of interest in the business
- Developing and implementing process optimizations to enable effective operations within the NAM Commercial teams
- Assisting and communicating with the leaders you support in decision-making, program management, and initiative implementation
Are you our next Executive Assistant - NAM?
- You have 5+ years of Executive Assistant experience supporting VP+ leaders
- You are an expert with the Microsoft Office suite and have excellent business acumen
- You have great time management skills, and naturally utilize sound judgement and prioritization when multi-tasking and juggling competing priorities within a fast paced environment
- You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
- You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you
- You have the ability to think outside of the box with a sense of urgency
- You are not afraid of meeting new people, building relationships and creating partnerships across the organization
- You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
- You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
- You effectively balance autonomy and collaboration
- You inspire breakthrough thinking and continuous improvement
- You seek the best (sometimes not the easiest) solutions, with an unwavering commitment to do what is right
- Your passion for your work is paralleled by your passion for getting outside and living it
Equal Opportunity
Arc’teryx is committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, and guests, and we do so in a safe space fueled by curiosity and acceptance.
Creating an inclusive workplace is connected to our core value Do Right while also having the added benefit of helping make our business better. We believe inclusion helps us to create a healthier, happier workplace, drive creativity and innovation, and reflect the communities where we operate.
All applicants, employees, and guests can expect equality of opportunity and fair treatment in alignment with our values.
Leave it Better
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Top Skills
Microsoft Office Suite
ARC'TERYX North Vancouver, British Columbia, CAN Office
2220 Dollarton Hwy, North Vancouver, British Columbia, Canada, V7H 1A8
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