Provide strategic support to the Executive Chairman through complex calendar management, travel coordination, and project management, ensuring operational efficiency and prioritization of initiatives.
About GeoComply
We’re GeoComply! We are at the forefront of geolocation, cybersecurity, and anti-fraud innovation, developing and delivering cutting-edge technologies to help ensure regulatory compliance, combat bad online actors, alleviate user friction, and protect businesses from fraud.
Achieving significant business and revenue growth over the past three years and dubbed a tech “Unicorn,” GeoComply has been trusted by leading global brands and regulators for over ten years. Our compliance-grade geolocation technology solutions are installed on over 400 million devices and analyze over 12 billion transactions a year.
At the heart of it all is the people, united by a deep commitment to problem-solving and revolutionizing how people and businesses use the internet to instill confidence in every online interaction. With teams across five countries, three continents, and a global customer base, we have no plans to slow down.
The Role
We're looking for an Executive Assistant to provide comprehensive and strategic support to the Office of the CEO at GeoComply. This isn't just an administrative role; it's a critical partnership for someone who thrives on ensuring operational excellence and seamless executive coordination. You'll need exceptional organizational skills, unwavering attention to detail, and the ability to proactively navigate and excel within our ambiguous, hyper-growth environment.
The ideal candidate is a strategic thinker with impeccable communication skills, a high degree of discretion, and a proven ability to anticipate needs and manage competing priorities in a fast-paced, global setting. You'll enable the Office of the CEO to focus entirely on high-level strategy and decision-making by seamlessly managing his demanding schedule and complex operational requirements. This unique opportunity allows you to work closely with a visionary leader at the forefront of the cybersecurity industry.
Key Responsibilities
- Proactively manage and optimize dynamic and ever-changing calendars, including scheduling internal and external meetings, conferences, and personal appointments, while anticipating and resolving conflicts.
- Coordinate extensive domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, and detailed itineraries, ensuring seamless transitions and adherence to travel policies.
- Serve as a primary point of contact, screening and prioritizing communications (emails, calls, messages) and drafting professional correspondence, presentations, and reports on behalf of the Office of the CEO.
- Prepare agendas, pre-reading materials, and presentations for meetings. Attend meetings as required, take comprehensive notes, track action items, and ensure timely follow-up.
- Managing the workflow of confidential and time-sensitive materials requiring executive approval.
- Proactively identify opportunities to enhance executive workflows and administrative processes, specifically exploring and implementing new AI tools and technologies to drive efficiency and streamline routine tasks.
- Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
- Organize and maintain highly confidential files, documents, and information, ensuring easy retrieval and strict adherence to privacy protocols.
- Maintain thorough knowledge of the company’s products, technologies, organizational priorities, and teams to provide context-aware support.
- Assisting with other ad-hoc administrative and project requirements as needed.
Who You Are
- You have 5+ years of experience as an Executive Assistant to C-Suite individuals in a fast-paced environment.
- You’re the kind of person who thinks outside the box and acts on them. A real go-getter!
- You use your high emotional intelligence to read a room and understand key stakeholders. What’s the best way to get something done? You’ll know.
- The to-do list is extensive. You help the Office of the CEO pay the most attention to the things that need the most attention.
- You're assertive and confident. You’re the kind of person who isn’t scared of a follow-up email.
- Compelling Communicator. You can put together a great presentation and draft an easy-to-follow email.
Apply Now!
Interested in joining our team? Send us your resume and a cover letter. We can’t wait to meet you!
Commitment to Diversity and Equity.
If you don't tick every box in this job description, please don't rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who value inclusion, collaboration, adaptability, courage, and integrity rather than ticking boxes, so if this resonates with you, please apply.
Search Firm Representatives Please Read Carefully
We do not accept unsolicited assistance from search firms for employment opportunities. All CVs or resumes submitted by search firms to any employee at our company without a valid written agreement in place for this position will be considered the sole property of our company. No fee will be paid if a candidate is hired by GeoComply due to an agency referral where no existing agreement exists with the GeoComply Talent Acquisition Team. Where agency agreements are in place, introductions must be through engagement by the GeoComply Talent Acquisition Team.
Why GeoComply?
Joining the GeoComply team means you’ll be part of an award-winning company to work, learn and grow. We are fast-paced, high-impact, and have a can-do team culture.
To be successful in our organization, you need an eager attitude, professionalism, and the confidence to willingly work to prove yourself and your ideas, and earn the trust of the organization.
Here’s why we think you’d love working with us.
We’re working towards something big
We’ve built a reputation as the global market leader for geolocation compliance solutions for over 10 years. We’re trusted by customers from all over the world, and the next few years will be particularly exciting as we continue to scale across new markets.
Our values aren’t just a buzzword
Our values are the foundation for what we as a company care about most. They signify the commitment we make to each other around how we act and what we stand for. They are our north star as we work together to build a company we’re all proud to be a part of. Learn more, here.
Diversity, equity, and inclusion are at the core of who we are
In collaboration with our team and external partners, we promote DEI in our recruitment and hiring practices; scholarships and financial aid; training and mentorship programs; employee benefits, and more.
Learning is at the heart of our employee experience
At GeoComply, we foster an environment that empowers every employee to gain the knowledge and abilities needed to perform at their very best and help our organization grow. From a professional development budget to local training opportunities, knowledge-sharing sessions and more, we are continually investing in employee career growth and development.
We believe in being a force for good
We profoundly care about our impact on the world and strive to make meaningful contributions to the communities we work and live in. Our Impact division focuses on philanthropic and social responsibility initiatives, including supporting our local communities, advancing equality, and harnessing our technology to protect vulnerable groups. Learn more, here.
We care about our team
Our GeoComply team is talented, driven and hard-working, and is known for its positive attitude and energy. At GeoComply, we take care of our employees with the total package. Team members are generously rewarded with competitive salaries, incentives, and a comprehensive benefits program.
We value in-person collaboration
GeoComply culture thrives on a dynamic mix of in-person energy and independent focus and we champion a hybrid work model that blends the energy of in-person collaboration with the flexibility to work from home. Our 3-day in-office policy fosters teamwork and innovation, while also recognizing the importance of individual work styles and needs.
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At GeoComply, we live our value of Act with Integrity. Our workplace is built on mutual respect and inclusion, and we welcome applicants of all backgrounds, experiences, beliefs, and identities. Creating an accessible interview experience for all candidates is important to us. If you have any requests (big or small) throughout our hiring process, please don’t hesitate to let us know so we can do our best to prioritize your needs.
We care about your privacy and want you to be informed about your rights. Please read our Applicant Privacy Notice before applying for the position.
Top Skills
Communication Software
Microsoft Office Suite
Project Management Tools
GeoComply Vancouver, British Columbia, CAN Office
545 Robson St, 5, Vancouver, British Columbia, Canada, V6B 1A6
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