People & Culture Admin/Recruiter

About Delta Intelligent Building Technologies (Canada) Inc. (formerly known as Delta Controls).

Delta Intelligent Building Technologies (Canada) Inc. (a subsidiary of Delta Electronics) is a leading building controls manufacturer with over 300 partners in more than 80 countries. For over three decades, we have provided innovative building automation solutions for commercial, healthcare, education, and leisure facilities. We delivered the world’s first fully integrated BACnet building solution for HVAC, lighting, and access control.

Job Summary

The People & Culture Admin/Recruiter provides day-to-day administrative support to the People & Culture team. The role maintains employee records and P&C systems, coordinates onboarding and recruitment activities, tracks P&C requests, and assists with training, communications, reporting, and employee engagement. The position provides routine support to employees and hiring managers and refers sensitive or complex matters to the Director of People & Culture.

Duties and Responsibilities

• Employee Support and P&C Administration
• Respond to routine employee questions and P&C requests, provide information within established guidelines, and refer sensitive or complex matters to the Director of People & Culture.
• Maintain complete, accurate, and confidential employee files and P&C records, including documentation related to hiring, onboarding, employee changes, and departures, in accordance with company processes and applicable requirements.
• Enter and update employee information in P&C systems, check records for accuracy, and assist employees and managers with basic HRIS and applicant tracking system questions.
• Track P&C requests and cases, document actions, follow up on outstanding items, and escalate issues that require further review.
• Prepare and organize routine P&C documents and communications, assist with the administration of P&C programs and policies, and flag questions or issues requiring review.

Recruitment and Onboarding

• Work with hiring managers to confirm role requirements, prepare job descriptions and postings, and coordinate recruitment activities.
• Post vacancies and coordinate advertising through the applicant tracking system, career sites, job boards, referrals, agencies, schools, community partners, and career events.
• Review applications, conduct initial phone screens, schedule interviews and assessments, and provide administrative support throughout the selection process.
• Maintain accurate candidate records and applicant tracking system data; respond to routine candidate and manager inquiries and follow up on outstanding items.
• Coordinate background checks, compliance clearances, and other pre-employment requirements; prepare offer and hiring documentation as directed.
• Coordinate onboarding schedules, forms, and documentation; assist new employees with P&C system access; and conduct or support first-day and group orientations.

Training, Engagement, and P&C Projects

• Provide administrative coordination for training and development, including scheduling, communications, attendance records, and learning platform support.
• Assist with employee engagement activities, P&C communications, career events, and other People & Culture initiatives.
• Prepare and maintain routine P&C reports and presentations, track recruitment and P&C activity, and support improvements to administrative processes.
• Provide administrative support for P&C projects, process updates, and events.
• Provide reception coverage or assist with general office duties when needed, and perform other related duties as assigned.

Preferred Qualifications

• Diploma or bachelor’s degree in Human Resources, or a related field, or an equivalent combination of education and experience.
• Approximately 1-3 years of experience in P&C administration, recruitment coordination, or a related administrative role. Relevant co-op, internship, or equivalent experience may be considered.
• Working knowledge of recruitment practices and the employee lifecycle; familiarity with applicable employment requirements is an asset.
• Experience with applicant tracking systems (ATS) and/or human resources information systems (HRIS) is preferred. Experience with ClearCompany and ADP is considered an asset.
• Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, and Visio; comfort preparing and maintaining accurate records and reports.
• Clear written and verbal communication, strong organization and attention to detail, discretion with confidential information, a professional service approach, and the ability to manage changing priorities while seeking guidance when needed.

Work Location: Hybrid (Currently 3 days a week, subject to change)
City: Surrey
Type: Full-time, Permanent
Salary: $58,000 to 70,000 CAD
This range reflects the minimum and maximum target payable for the base salary of new hires across all Canadian locations. Actual compensation may vary outside this range and is dependent on various factors.

Why work for us?

We provide fantastic opportunities to individuals passionate about business and technology. Delta Electronics products are the most energy efficient power products in the industry, and our company is perfect for those who want to create, design and build sustainable solutions using massively scalable, big-data architecture, with a strong focus on building automation. Here are some of the Delta perks you’ll receive from day 1!

• Employee & safety centric culture with the possibility of remote work
• Flexible hours and scheduling available
• Competitive total compensation along with generous vacation allowances
• Three weeks of vacation
• In-house & external training provided along with education support and opportunities for growth
• Company funded annual personal development budget
• Financial benefits & planning such as group RRSP & company match
• Employer paid premiums for extended healthcare and family-focused benefits (health, vision and dental)
• Travel insurance coverage and access to the Employee Assistance Program (EAP)
• Wellness - onsite fitness center & company reimbursement for personal gym memberships
• Internal Recognition & Service Awards
• Employee Referral bonuses
• Transit accessible with free onsite parking
• Regular company events such as "Food Truck Fridays", Lunch & Learn and other planned activities