Administer semi-monthly payroll and employee benefits for multiple locations, ensuring accurate payroll processing, remittances, reporting, compliance with Canadian legislation, benefits enrollment, employee support, recordkeeping, year-end T4 preparation, and coordination with vendors and internal teams.
Overview:
The Capilano Group comprises of retail, hospitality and tourism based businesses anchored by Capilano Suspension Bridge Park in North Vancouver, British Columbia. Capilano Group’s other properties also include Moraine Lake Lodge, Moraine Lake Trading and Cathedral Mountain Lodge in the Canadian Rockies, Stanley Park Pavilion, Stanley’s Bar & Grill and Prospect Point Bar & Grill and Trading Post in Stanley Park, Vancouver.
The Payroll & Benefits Administrator is responsible for assisting in multiple financial activities relating to the Capilano Group’s semi-monthly payroll process and managing the employee benefits plan. This includes timely and accurate reporting of payroll data for the Capilano Group’s employees. Confidentiality, integrity and strong attention to detail are essential for this role. Must be able to handle confidential information in an ethical and professional manner.
Essential Duties and Responsibilities:
Payroll
- Enroll new employees for pay, bonuses, benefits and set up banking information
- Coordinate the payroll process with all departments for the purpose of delivering services in compliance with established guidelines
- Preparation and administration of payroll for Capilano Group’s employees, while auditing payroll processing reports for accuracy,
- Prepare journal entries and forms, records of employment, income tax forms and remittances,
- Issue ad hoc, monthly, quarterly, and annual reports including all year end processing,
- Take and handle all inquiries arising from questions about payroll,
- Implement salary increases, bonuses, commissions, and so on in accordance with instructions given,
- Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements,
- Preparing monthly remittances and cheque requests.
- Run the payroll process. Balance all earnings and hours from documents to the system total report. Ensure all adjustments are entered into the system for payment.
- Calculate retroactive adjustments as required.
- Monitor absence reporting, ensure vacation and other leaves are not in a negative position.
- Performs year-end vacations, other absences, salary and benefits liabilities accruals.
- Verify a variety of payroll related information (e.g., time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
- Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance.
- Communicate with a variety of internal and external parties for the purpose of ensuring accurate processing of payroll deductions/garnishments
- Perform annual payroll balancing at year-end for T4 preparation. Ensure CPP and EI deductions are correct based on insurable earnings
- Prepare and oversee the preparation of a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, workers’ compensation cheques, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, and providing audit references.
- Liaise with a variety of wellness and benefit vendors to acquire and coordinate services.
- Enter, adjust or remove employees from company benefit plans, including retirement savings plans
- Provide and review benefit documentation for new enrollments with employees
- Ensure compliance with established financial, legal and/or administrative requirements.
- Respond to written and verbal inquiries from Capilano employees for the purpose of providing information and/or direction.
- Assist and consult employees with claims/questions
- Demonstrate tact and professionalism when dealing with sensitive files and information
- Assist Accounts Payable, as required,
- Perform additional responsibilities, as requested by the CFO and Ownership.
- Minimum 3 yrs. payroll experience for salaried and hourly employees in multiple locations
- Possess or working towards payroll certifications (PCP / CPM)
- Demonstrated tact and professionalism when dealing with sensitive files and information,
- Strong verbal/written communication skills; ability to deal effectively with all levels of the organization,
- Experience with Avanti Payroll Software (a plus)
- Current knowledge of legislations such as Employment Standards, Canada Customs and Revenue Agency, Income Tax Act & Regulations and Workers’ Compensation,
- Advance proficiency with MS Office (Outlook, Excel and Word).
Additional pay:
- Bonus pay
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Vision care
- Monday to Friday
- North Vancouver, BC: reliably commute or plan to relocate before starting work (required)
- Payroll: 3 years (preferred)
Wage Range: $60,000-$65,000 per year
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