Job Description:
The AR Specialist is responsible for managing the billing and accounts receivable processes across multiple entities within the organization. This role ensures invoices are generated accurately and in a timely manner, customer payments are properly applied, and outstanding balances are actively monitored and followed up.
The AR Specialist works closely with internal teams to ensure billing accuracy, supports collections efforts, and maintains accurate receivable records while contributing to strong cash flow management.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
Generate and process customer invoices across multiple entities, ensuring accuracy, completeness, and compliance with contractual terms.
Review billing information and supporting documentation to ensure proper coding, pricing, and approvals prior to issuing invoices.
Maintain billing schedules and ensure invoices are issued in accordance with agreements, service timelines, or project milestones.
Monitor accounts receivable aging reports and proactively follow up with customers on outstanding balances.
Perform collections activities, including contacting customers regarding overdue invoices and resolving billing discrepancies when required.
Track and document collection efforts, customer communications, and payment commitments.
Receive and process daily customer payments and deposits, ensuring accurate application to customer accounts.
Apply customer payments to invoices and investigate unapplied or unidentified receipts.
Work with internal departments to resolve billing discrepancies, customer disputes, or payment issues.
Maintain accurate customer account records and support documentation within the accounting system.
Assist with AR reconciliations and reporting, including aging analysis and receivable summaries.
Support month-end close activities related to billing and accounts receivable.
Identify opportunities to improve billing processes and collections efficiency
Minimum Qualifications (Knowledge, Skills, and Abilities)
Bachelor’s degree in Accounting, Finance, or Business Administration, or equivalent experience.
2+ years of experience in billing, accounts receivable, or similar accounting roles.
Experience in manufacturing industry is an asset
Experience generating invoices and managing collections and customer follow-ups.
Experience working with ERP or accounting systems; experience with Acumatica is considered a strong asset.
Strong proficiency in Microsoft Excel and accounting systems.
Excellent attention to detail and organizational skills.
Strong communication and customer service skills when interacting with internal teams and customers.
Salary Range:
$55,000 - $62,000
About The Company:
Onni
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.
AI Use:
This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.
All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.
How To Apply:
Please apply through the link on the job posting and attach your resume and any other required documents.
We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.
