Wellbeing in Learning Environments Project Coordinator

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Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

As a member of the UBC Office of Wellbeing Strategy (OWS), the Wellbeing in Learning Environments Project Coordinator contributes to the goals of the OWS and partner staff units through Wellbeing in Learning Environments projects and initiatives. This position is critical to the planning, implementation, and evaluation of health and wellbeing initiatives. The role will work closely with the Wellbeing Strategic Initiatives Project Manager to support UBC in embed wellbeing in learning environments to enhance student and instructor wellbeing.

The project coordinator is guided by the Okanagan Charter: An International Charter for Health Promoting Universities & Colleges and UBC's Wellbeing Strategic Framework within the context of the University's Strategic Plan.

Organizational Status
Reporting to the Wellbeing Strategic Initiatives Project Manager, Office of Wellbeing Strategy, and works in close collaboration with faculty members, the VP Students portfolio, in particular the Health Equity, Promotion, and Education unit; VP Human Resources, in particular the Workplace Wellbeing unit; and Health and Wellness on the UBC Okanagan Campus. This position may supervise student staff involved in projects
Work Performed

This position will advance various Wellbeing in Learning Environments priorities, including some that will be determined and prioritized with further engagement with academic units and faculty members. Working independently as part of the Wellbeing in Learning Environments team, the project coordinator influences decision-making to move projects forward and manages project plans and timelines. Key duties may include: 

Research, Engagement and Scoping: 

• Conduct research and scoping of targeted health promotion initiatives, including literature reviews and environmental scans, with a focus on synthesizing findings and developing actionable recommendations. 

• Plan, facilitate, summarize and draft recommendations from dialogue sessions, committees and/or focus groups alongside staff and faculty partners.  

• Review and interpret data and communicating findings and recommendations through reports and/or presentations. 

Managing Projects: 

• Lead projects as part of the Wellbeing in Learning Environments plan in collaboration with staff units and academic departments e.g., the Faculty Wellbeing Champions recognition event.  

• Create and update content for Wellbeing in Learning Environments website including faculty wellbeing stories/profiles, events and workshops, and develop and deliver content for educational sessions. 

• Conducts planning for faculty members and staff within the Teaching and Wellbeing Community of Practice, including membership expansion, engagement and project implementation. 

• Develops, implements and evaluates new programs and projects within the WLE portfolio and plan, paying attention to the local context and needs of the institution. 

Collaboration and Partnership Building: 

• Develops positive and collaborative working relationships with professional staff, instructors, student staff, and student leaders regarding the development of events, activities, and projects.  

Reporting and Evaluation: 

• Develops inspirational storytelling initiatives of promising practices supporting wellbeing in learning environments. 

• Plans and implements evaluation methods for projects by drafting data collection tools, coordinating data collection and analysis, and writing summary reports.  

• Gathers data and identifies key findings for reporting to UBC leadership including, but not limited to, Student Health and Wellbeing; Health, Wellbeing and Benefits; and for other associated UBC reports (e.g. Wellbeing Annual Report, Annual Sustainability Report). 

Other: 

• Leads other projects depending on personal interest and the priorities of the team. 

• If capacity, interest and funding allow, engage with the broader wellbeing network through events, conferences, and presentations. 

• Performs other duties as required. 

Psychological Demands of the Role 

• The Office of Wellbeing Strategy fosters a flexible work environment and encourages team members to prioritize wellbeing in their day.  

• This role has agency to work with the supervisor to identify priorities and projects that blend OWS needs with the interests and strengths of the individual in the role.   

• This role is subject to shifting priorities.  

• Role responsibilities include managing some requests that are time constrained or outside of the scope of the role, and it is up to the individual to decline, negotiate or prioritize these requests as needed.  

• The successful outcomes of this role can be dependent on external factors beyond the control of OWS.

Consequence of Error/Judgement
This position represents the University as well as the Office of Wellbeing Strategy. Incorrect decisions or judgement can have significant negative impacts on the achievement of UBC’s strategic goals and commitments related to wellbeing and UBC’s reputation with students, faculty, staff, and the broader community. 

Supervision Received
Works independently under general guidance from the Wellbeing Strategic Initiatives Project Manager, Office of Wellbeing Strategy. Works in close co‐operation with health promotion, wellbeing and academic colleagues in VP Human Resources, VP Students, AVP Students portfolios, Provost Office and Academic units on both UBC Vancouver and Okanagan campuses, keeping the Manager informed. 

Supervision Given
May supervise student staff and coordinate the work of project teams and external service providers. 

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Strong candidates will have a combination of the following skills, experience and knowledge:

• Working towards or have completed a master's degree in a relevant discipline or equivalent lived experience preferred.

• Passionate and knowledge about health and wellbeing, health equity and an eagerness to learn more about these topic areas. This could be demonstrated by previous experience/education, course-based research and experiential learning, and/or lived experiences.

• Knowledge and understanding of issues that impact health and wellbeing of students and instructors, and familiarity with University policies and procedures and resources is an asset.

• Excellent organizational and time management skills including goal setting, attention to detail, problem solving, project planning, and management.  

• Excellent communication (verbal and written) skills.

• Previous experience building relationships and working collaboratively with colleagues, peers, and stakeholders within and outside familiar communities.

• Previous experience leading projects, including with multiple collaborators.

• Experience in distilling large amounts of information into succinct, accurate, and resonant reporting an asset.

• Demonstrated flexibility and a positive attitude when working in complex and changing situations.

• Acknowledges, reflects upon and challenges one’s own biases and assumptions. Fosters a learning and growth mindset in self. Ability to assess own performance and regularly report on project status.

• Ability to take initiative independently, exercise sound judgment, and work well under pressure. 

• Strong proficiency in word processing, spreadsheet, presentation, and other work productivity software.

• Ability to adapt during busy work periods and manage time with multiple projects.