Jobs at The University of British Columbia

Provide complex administrative coordination and confidential support for graduate and professional law programs. Manage admissions, student records, communications, events, online learning administration, committee meetings, financial reimbursements, faculty support, and process improvements while liaising with internal and external stakeholders.

Provide full-cycle HR administrative support for faculty, staff, students and researchers using Workday. Duties include processing appointments and payroll data, recruitment support, benefits and leave administration, records maintenance, reporting, and providing HR policy and collective agreement guidance. Maintain confidentiality and liaise with central HR, Payroll, and faculty offices.

Provide complex operational and administrative support to a national kidney research network, including office and calendar management, event coordination, research and financial administration, information management, basic IT liaison, and support for councils, committees and patient partners. Handle confidential information, assist with grant and travel logistics, and support finance and HR processes to ensure smooth network operations.

Perform computational biology and translational bioinformatics analyses to integrate multi-omics and imaging data, identify disease mechanisms and biomarkers, develop reproducible workflows and visualization tools, support experimental integration, prepare manuscripts/grants, and mentor trainees in a multidisciplinary ophthalmology research lab.

Plan, implement and coordinate MS/NMO clinical trials including subject screening/recruitment, informed consent, clinical and neuropsychological assessments, data collection/CRF management, biospecimen handling, regulatory submissions, sponsor/CRO liaison, monitoring adverse events, and study close-out while ensuring GCP and regulatory compliance.

Coordinate undergraduate and graduate course delivery, manage timetabling, enrollment and TA staffing, advise students on administrative issues, maintain course delivery systems and web resources, troubleshoot educational technologies, lead communications and process improvements, and support special projects to optimize departmental teaching operations.

Coordinate community-engaged research and engagement projects for ACRE, manage partner relationships, oversee student research assistants, plan public events, support grant development and reporting, maintain project tracking systems, draft MOUs and impact reports, and act as staff liaison to the Community Advisory Group.

Provide desktop and virtual desktop support for Macs, PCs and peripherals across campus; troubleshoot hardware/software and LAN issues; deploy and maintain standard and in-house software, imaging, and inventory; administer servers and networks; train and consult users; coordinate with team leads and vendors for deployments and lifecycle management; contribute to standards, documentation, and projects.

Manage PGME office operations, staff, systems and facilities. Lead Resident Management System (RMS) administration, develop policies, handle contracts, onboarding, finance reporting, FOI requests, stakeholder liaison, and continuous improvement initiatives to support accreditation and program delivery.

Coordinate and manage outdoor events and filming at UBC from intake through completion. Assess scripts and permits, prepare contracts, consult stakeholders, develop traffic and safety plans, minimize campus disruption, enforce conditions on-site, and advise organizers on policies and procedures. Maintain stakeholder relationships and ensure events align with university mandates.

Provide administrative and study support for the Clinical Trials Unit and pediatric oncology investigators: scheduling, records and database maintenance, onboarding, recruitment support, study coordination (enrollment, data capture, specimen management), regulatory compliance, audit support, reporting, and financial/resource tracking. Ensure protocol adherence, maintain study documents, and liaise with interdisciplinary teams, sponsors, and consortiums.

Collect, process, label, track, and ship pediatric biospecimens per SOPs; screen patients, obtain informed consent, enter clinical and inventory data, perform quality checks, maintain lab inventory, and support biobank research operations.

Coordinate HR operations for temporary staffing: enter and audit Workday data, prepare hiring documentation and onboarding, manage personnel files and benefits enrollment, provide policy guidance on collective agreements, supervise HR Clerk tasks, compile reports, and support HR projects and orientation activities.

Manage and mentor BIS staff while providing technical leadership for application lifecycle, project delivery, and service offerings. Oversee requirements gathering, change management, infrastructure audits, help desk performance, budgeting, and cross‑functional stakeholder engagement to deliver secure, reliable business information systems.

Lead financial strategy and oversight for Athletics and Recreation, managing budgeting, reporting, audits, payroll, and financial systems for 30+ cost/profit centres and 26 varsity teams. Provide analysis, forecasts, and recommendations to senior leadership; direct finance staff and ensure compliance with policies, controls, and payment systems. Drive process improvement, capital budgeting, and integration with university finance systems.

Provides confidential administrative and executive support to two Department Co-Heads: manages complex calendars, correspondence, scheduling, committee coordination, faculty reappointment/promotion/tenure processes, organizes meetings and events, compiles reports and faculty materials, maintains records, and leads special projects and workflow improvements.

Support MS MRI research by performing MRI data quality control, data entry and reconciliation, participant assessments, documentation, and liaison with researchers and staff to ensure study data integrity.

Manage academic and clinical operations for two Associate Directors at the School of Population and Public Health. Lead projects, oversee clinical faculty appointments and payment systems, manage events and committees, coordinate with HR/Finance/Communications/IT, supervise administrative staff, handle confidential matters, and support strategic planning, policy implementation, and stakeholder engagement.

Support Academic Finance by performing accounting, budgeting, forecasting, grant and fund management, month-/year-end close, variance analysis, audits and financial reporting. Advise unit leaders, develop controls and procedures, analyze operations for improvements, prepare grant budgets and business plans, and ensure compliance with UBC, CRA and sponsor regulations.

Provide desktop and LAN support across campus: troubleshoot hardware/software (Windows and macOS), deploy and image systems, manage software distribution and printers, handle ticketing, train users, maintain inventories, and recommend lifecycle and security improvements.