About QuadReal Property Group
QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.
QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.
QuadReal: Excellence lives here.
www.quadreal.com
Role Description:
The Sales Coordinator (12-month contract) is a critical administrative role supporting the Residential Sales team at Oakridge Park. This position is responsible for the preparation, coordination, tracking, and distribution of all sales documentation, ensuring accuracy, compliance, and timely execution throughout the sales process. The Sales Coordinator serves as a key link between purchasers, sales representatives, lawyers, and internal teams, supporting a smooth and professional transaction experience from agreement execution through closing.
Responsibilities:
Prepare and manage agreements of purchase and sale, addendums, amendments, and deposit receipts.
Issue disclosure statements prior to signing and distribute all disclosure amendments, ensuring they are properly executed.
Track signatures and follow up on outstanding documentation.
Collect and monitor upcoming and outstanding deposits.
Submit deposits and completed documentation to lawyers and relevant parties in a timely manner.
Coordinate submission of agreements for developer signing and distribute fully executed documents to purchasers and realtors.
Maintain and continuously update the master sales list and trackers.
Track all change requests, upgrades, modifications, and additional items such as furniture packages, parking, storage, and colour schemes.
Ensure records are accurate, current, and audit-ready.
Respond to inquiries from purchasers, lawyers, and realtors regarding documentation status.
Assist in gathering lawyer information prior to closing.
Support the Customer Care team with documentation and closing-related materials.
Qualifications & Experience
Experience in sales administration, real estate coordination, legal administration, or a related role preferred.
Strong attention to detail and document control experience.
Ability to manage multiple deadlines and priorities simultaneously.
Proficiency in Microsoft Office; experience with sales tracking systems an asset.
Clear written and verbal communication skills.
Highly organized and detail-driven
Process-oriented with strong accountability
Professional and discreet when handling confidential information
Strong follow-through and problem-solving skills
Collaborative, dependable team player
The expected annualized base salary range for this role is $40,000-$65,000.
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The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.
We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.
We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.
Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.
QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.
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