Project Manager

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Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This is a maternity leave coverage.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

The Project Manager is responsible for managing the design, development, execution, and evaluation of projects that advance the Faculty of Medicine's strategic plan. The incumbent will engage senior Faculty leadership and broad stakeholders to understand and clarify goals and objectives, participate in the project conception process, manage a number of concurrent projects of varying size and complexity, and assume responsibility for their successful completion.

The Project Manager works independently and with direction from the Senior Advisor  and will work collaboratively with cross-functional teams. The incumbent will manage the entire project lifecycle including engaging senior leadership, gathering and analyzing information from stakeholders, preparing project documentation, tracking progress of work/schedules, planning and executing change management activities, managing communications, conducting analyses, and other associated project tasks. This role will primarily support the development and implementation of the new Faulty of Medicine Strategic Plan.

Organizational Status

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBC’s entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world.

Our Vision: To Transform Health for Everyone

Ranked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 14,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.

The Faculty of Medicine —comprised of approximately 2,700 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and over 12,000 clinical faculty members—is composed of 19 academic basic science and/or clinical departments, 3 schools, and 26 research centres and institutes. Together with its University and Health Authority partners, the Faculty of Medicine delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.

The UBC Vancouver Campus is located on the traditional, ancestral, and unceded territory of the xʷməθkʷəy̓əm (Musqueam) people. The City of Vancouver is located on Musqueam, Squamish, and Tsleil-Waututh First Nations territory.

• Work Performed
• Designs and manages projects focused on developing and implementing the Faculty's new strategic plan.
• Manages development of strategic projects of varying complexity and risk that involve diverse stakeholders and have importance and consequence to the Faculty of Medicine.
• Conducts analysis and facilitates consultation to understand the purpose and the intended outcome, and then support the design and conception of projects that will advance strategic objectives.
• Plans projects by defining scope of work and deliverables that will produce the intended outcome, and by estimating time and resource requirements.
• Considers change management implications of projects and embeds change management principles and best practices in project plans.
• Manages project activities, follows up on action items and deliverables to ensure completion, and keeps the project on track and focused on achieving the intended outcome.
• Conducts project work, as needed, depending on capacity and availability of other team members. This often requires accelerated learning of new skills and content areas, as well as superior adaptability.
• Manages project transition to operations, closeout, evaluation, and lessons learned activities upon project completion.
• Researches and writes project documentation including charters, plans, scope statements, schedules, budgets, risk management plans, reports, status updates, and briefing notes, using a variety of formats.
• Engages stakeholders from across units and functions in collaborative project work in a way that values their input and is informed by change management principles and best practices.
• Develops and implements internal communication tools and business processes for use between team members to keep them informed of project status, scope changes, and milestone achievements.
• Plans and facilitates project meetings, with a focus on advancing the project goal, tracking decisions, and capturing action items for follow up.
• Develops positive and productive working relationships with a range of stakeholders from across the organization, and manages day-to-day communications with stakeholders, responding to concerns related to projects.
• Deals with faculty, staff, learners, and all others in a respectful and professional manner, consistent with the UBC’s Statement on Respectful Environments.
• Performs other duties as required.
  

Consequence of Error/Judgement
This position works independently with guidance, and will need to exercise a high degree of judgment and initiative. This position is responsible for making professional project decisions and recommendations that impact the success of projects that are vital to achieving the Faculty's strategic objectives. Through its close interaction with partner organizations, this position has direct impact on the credibility and integrity of the FoM within the health authorities, government, business, and academic communities and various other external stakeholders. Lack of tact, diplomacy, or sensitivity in dealing with industry, government, and health authority contacts could potentially result in missed opportunities, damaged relationships, and loss of credibility for the Faculty. Errors, inappropriate judgment, or premature disclosure of information could result in project failure and ultimately hinder the Faculty's ability to achieve its strategic direction.
Supervision Received
Reports to the Senior Advisor, Office of the Dean and VP, Health. Works independently with guidance from the Director, Strategic Initiatives. Works closely with senior academic and administrative leadership in project sponsor roles, depending on the project. Performance is evaluated against set goals and expectations.
Supervision Given
Manages the work of project team members on a project basis.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Graduate degree is an asset.

A project management-related certificate or designation is an asset.

Minimum of five years of project-related experience or the equivalent combination of education and experience is required.

Project coordination and/or management experience is required.

Experience in an academic or postsecondary institution is an asset.

Experience in a health care or health education environment is an asset.

Experience working directly with constituents or stakeholders in a public sector organization is an asset.

Excellent communication skills (spoken and written, formal and informal) and computer skills (e.g., with the MS Office Suite) are required.

Must be intuitive as well as analytical.

Excellent time management and organizational skills are required.

Ability to work independently in a self-directed way and take initiative in relation to carrying out assigned tasks is required.

Ability to proactively identify next steps and options, in particular when encountering a challenge, is required.

Must have strategic and system thinking skills, with strong attention to detail and ability to see the big picture.

Openness to feedback and direction is required.

Ability to work independently and under pressure, and to meet deadlines is required.

Ability to plan and manage multiple projects simultaneously and submit quality work within deadlines is required.

Ability to analyze problems, understand situations and motivations, and creatively develop and propose solutions is required.

Proven ability to build and maintain business relationships and to exercise tact, diplomacy, and discretion is required.

Sound judgment and ethical conduct are required.

Excellent interpersonal and team skills are required.

Respectful, inclusive, and professional approach to working with anyone and everyone is required.