Support Project Manager with construction project administration: prepare permits and tender packages, manage subcontracts and purchase orders, track drawings, RFIs, change orders and schedules, produce monthly status and cost reports, coordinate site communications, process billings, monitor quality and safety, and manage project closeout documentation.
At Beedie, we foster talent, encourage innovation, and reward success.
We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.
Position Overview
As one of Canada’s largest private industrial developers, Beedie is excited to be growing our team! With a strong pipeline of projects we are currently looking for Project Coordinators to join our team. In this role, the successful candidate will be responsible for assisting the Project Manager with all aspects of construction projects including but not limited to budget, schedules, contracts, change management orders, purchasing, forecasting, quality assurance and project close-out.
As Project Coordinator you will play an integral role in supporting the Project Team in the delivery of many successful projects. This is an excellent opportunity to join a collaborative and dynamic group with a vast array of industry experience and knowledge to grow your skills and experience in Construction.
Key Responsibilities
- Assist with preparation of permit packages by coordinating drawings and information required for the application and approval process and assist in obtaining all other municipal permits
- Assist in the preparation and issuance of the project tender packages, including scopes of work customized for the specific project
- Prepare bid analysis documents and recommendations for PM approval
- Prepare the subcontracts and purchase orders for execution
- Using the applicable project management software the PC is responsible for maintaining and managing the project drawings, submittals, RFI's, change orders, tracking responses and advising PM team on status.
- Assist in the development of the project schedule and monitor on a regular basis with the PM and Site Operations.
- Provide monthly project status reports that include advising on the status of construction, cost forecasting, cash flows, schedule updates, safety and quality updates
- Support the PM as required on a monthly basis for cost reporting
- Maintain daily communication with Site Superintendents to support daily operations as required
- Provide meeting minutes for applicable meetings as directed to attend
- Set up and maintain record files to ensure that all project information is appropriately documented and secured
- Assist in the processing of progress billings from subcontractors and suppliers
- Monitor the site progress and review the quality of the work completed and note any deviations from the project timelines or specifications to the PM
- Identify and note any site safety issues to the site superintendent and site safety officer
- Coordinate and collect all close-out documents including as-build record drawings, warranties, operating and maintenance manuals
- Assist in obtaining the required occupancy permits for the project
- Coordinate the project closeout meeting and provide a final report on the lessons learned
- Other duties as required
Desired Skills and Experience
- Graduate student or up to 2 years of relevant work experience in industrial or commercial is preferred.
- The ability to travel throughout the lower mainland with access to your own vehicle
- A technical Diploma or relevant University Degree
- Exceptional written and oral communication skills
- Passion for construction and project management
- Team player with the ability to meet deadlines, targets and objectives.
- Great interpersonal skills
- Recognized analytical and research skills
- The ability to handle a heavy workload, multitask and prioritize
- A strong work ethic, attention to detail, and excellent organizational skills
We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.
Beedie Burnaby, British Columbia, CAN Office
Burnaby, British Columbia, Canada, V5G 3B4
Beedie Vancouver, British Columbia, CAN Office
Vancouver, British Columbia, Canada, V6E 4M3
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