Payroll Coordinator - 12 month Contract

Let us welcome you home. 

Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Living communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada. 

Our Vision: For every person to feel at home. 

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honor to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavors. 

The Payroll Coordinator is responsible for ensuring accurate and timely processing of payroll for employees. This role involves managing payroll systems, maintaining compliance with relevant laws and regulations, addressing employee payroll inquiries, and preparing detailed reports. The Payroll Coordinator plays a critical role in maintaining the integrity of the company’s payroll processes and contributing to employee satisfaction.
**Please note this position is for 12 months, with a possibility of moving into a permanent role**

Responsibilities 

• Maintain employee data files and ensure accurate updates (new hires, terminations, wage increases, and status changes). 
• Ensure compliance with policies, procedures, union agreements, and regulatory requirements. 
• Perform audits to keep records current and accurate. 
• Manage and administer bi-weekly- hourly/salaried payroll, ensuring timely payments. 
• Maintain payroll records as required by federal and provincial regulations. 
• Accurately report and record all payroll transactions, verifying pay amounts, hours worked, deductions, etc. 
• Calculate and prepare necessary adjustments, termination payments, or special payments for the current payroll cycle. 
• Collaborate with Finance and HR departments to resolve any issues. 
• Track and address payroll inquiries. 
• Prepare and issue Records of Employment (ROE) within legislated timeframes. 
• Maintain the confidentiality of payroll information. 
• Set up new hires in the payroll system, ensuring correct deductions and earnings. 
• Handle T4 reconciliations, benefits and year-end processing 
• Assist with ADHOC Payroll reporting 
• Other duties in support of payroll functions and other tasks may be assigned.

• A minimum of 1-2 years of related full cycle payroll experience, preferably in a unionized environment. 
• Payroll Compliance Practitioner (PCP) designation or pursuing their PCP designation. 
• Experience with Dayforce and Payroll implementation
• Excellent English communication skills, both verbal and written. 
• Experience working in a multiple entity environment is an asset
• Superior interpersonal skills to interact with internal employees and external vendors
• Excellent written and oral communication skills, demonstrating strong attention to detail and accuracy
• Strong sense of ethics and the ability to handle sensitive information with tact and discretion
• Exceptional organizational skills with the ability to handle multiple tasks and deadlines
• Strong problem solving and analytical skills
• Strong computer literacy including effective working skills with Microsoft Suite
• High standards of personal, professional, and ethical conduct. 
• Initiative and sound judgment. 
• A collaborative, proactive, and results-oriented approach. 
• Excellent relationship-building abilities. 
• Proficient in Microsoft Office (Teams, Excel, Outlook) 
• Thrives under pressure and is result oriented 
• Analytical, flexible and able to effectively prioritize  
• Time Management skillset  

Conditions of Employment 

• Clear Police Information Check 
• Clear Vulnerable Sector Check 

Why Join Optima Living? 
At Optima Living, we believe our people are our greatest strength. We are committed to fostering a supportive and engaging workplace where every team member feels valued, empowered, and truly at home. When you join our team, you’ll benefit from a comprehensive package designed to support your well-being, professional growth, and quality of life. 

Receive a market-competitive compensation package with pay progression based on your length of service and individual performance. 

Health and Wellness Benefits 
We offer employer-paid health coverage for you and your family, including vision care, dental care, paramedical services, travel insurance, and a health spending account, ensuring your health and peace of mind are a priority. 

Career Growth and Development 
We are committed to your professional journey. Enjoy opportunities for advancement, access to ongoing training, and educational programs designed to help you thrive in your career. 

Financial and Life Support 
Our robust benefits package includes an employer-matching RRSP program, life insurance, and access to our Employee and Family Assistance Program (EFAP), providing support for every stage of life. 

Work-Life Balance 
We understand the importance of time for yourself and your loved ones. Our team members benefit from generous vacation entitlements, paid sick time, and additional paid days off to rest and recharge. 

Flexible Work Environment 
We support productivity through flexibility. Our workspaces include ergonomic sit/stand desks and collaborative open-office designs. Enjoy flexible start and end times, as well as hybrid work options that allow you to perform at your best, wherever you are. 

Team Culture and Recognition 
At Optima Living, we strive to welcome you home. Our culture is built on mutual support, inclusion, and teamwork. As a member of our team, you'll take part in team-building activities, social gatherings, and community fundraising events. Through programs like our “Shining Star” Employee Recognition initiative, we celebrate your contributions and stay connected to our shared mission, vision, and values.