Office Specialist

About UniUni

UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and unique delivery model offers fast, efficient, and reliable services to local, national, and international e-commerce clients. 

About the role

• This role ensures the office runs smoothly, professionally, and efficiently while providing timely support to employees and visitors.

What you'll do

Front Desk & Daily Office Support

• Welcome and register visitors and provide professional reception service. 

• Answer and transfer phone calls, take messages, and respond to daily inquiries. 

• Maintain a professional front desk image and ensure the reception area is clean and organized. 

• Support daily office communication and general administrative requests. 

Office Supplies, Procurement & Inventory

• Manage office supply procurement, distribution, and inventory control. 

• Monitor stock levels and arrange replenishment based on office needs. 

• Maintain accurate records for office supplies, administrative materials, and related expenses. 

Fixed Assets & Office Equipment

• Maintain and update fixed asset records, including registration, tracking, maintenance, and regular audits. 

• Support office equipment management and follow up on repair or replacement requests. 
• Ensure front desk equipment, meeting room equipment, and common office equipment are functioning properly.

Meeting Room & Facility Coordination

• Manage meeting room reservations and conduct daily checks to ensure rooms are ready for use. 

• Inspect and maintain common areas, including the pantry, reception area, meeting rooms, and shared office spaces. 

• Act as the contact person with property management and support daily facility-related issues. 

• Support public facility setup and account management to ensure business continuity. 

Travel, Billing & Cost Control Support

• Arrange and coordinate business travel, including flights and hotel bookings. 

• Support travel cost control by following company travel policy and booking standards. 

• Verify, manage, and follow up on company bills, including courier, telecom, internet, utilities, and other office-related expenses.

Event & Activity Support

• Support company events, meetings, team-building activities, and other office activities. 

• Provide logistics support before, during, and after events. 

• Help maintain a professional corporate image during internal and external activities.

Qualifications

• Bachelor’s degree in administration, Business Management, or a related field preferred. 

• At least 3 years of experience in reception, administration, customer service, or office support. 

• Fluent written and oral communication skills in English and Mandarin. 

• Proficient in Microsoft Office and common office equipment. 

• Detail-oriented, proactive, responsible, and able to multitask in a fast-paced environment. 

• Strong communication, coordination, organization, and problem-solving skills. 

• Experience in event support, travel coordination, or large / fast-growing companies is preferred.