The Office Operations Associate supports day-to-day office operations, handles reception, facilities management, shipping and receiving, and assists with team events and administrative tasks.
We’re looking for a Part-Time Office Operations Associate to support our San Francisco office and ensure smooth day-to-day operations. This role requires physical presence in the office three days per week, for eight hours each day, and will play a key role in ensuring a productive, organized, and welcoming workplace environment.
Our mission
Aquabyte is on a mission to revolutionize the sustainability and efficiency of aquaculture. It is an audacious, and incredibly rewarding mission. By making fish farming more efficient and viable, we aim to promote healthy (for the fish and environment) production of low carbon protein and mitigate one of the biggest causes of climate change. Aquaculture is the single fastest growing food-production sector in the world, and now is the time to define how technology is used to harvest the sea and preserve it for generations to come.
We are a diverse, mission-driven team that is eager to work alongside kindred spirits. If this vision inspires you please get in touch.
Our product
We are currently focused on helping salmon farmers better understand their fish population and make environmentally sound decisions. Through custom underwater cameras, computer vision, and machine learning we are able to quantify fish weights, detect the health status, and generate optimal feeding plans in real time. Our product operates at three levels: on-site hardware for image capture, cloud pipelines for data processing, and a user-facing web application. As a result, there are hundreds of moving pieces and no shortage of fascinating challenges across all levels of the stack.
Above all, Aquabyte is a customer-driven company. Our product development is dictated by the needs of fish farmers and we prioritize customer delight in everything we do. We are committed to building a global, collaborative team.
The role
You’ll handle facilities management, office administration, team support, and operational projects. Responsibilities will include reception duties, office inventory management, shipping and receiving and supporting broader team needs, such as travel booking and off-site activity coordination.
Responsibilities
- Reception & Visitor Management: Greet and assist all visitors to the San Francisco office, ensuring a professional and welcoming first impression.
- Facilities Management: Oversee office upkeep, organization, and daily operations to maintain a safe, efficient, and well-functioning workplace.
- Shipping & Receiving: Manage incoming and outgoing shipments, including label creation, tracking, and courier relationships. Ensure deliveries are received and processed at the San Francisco office in a timely manner.
- Meals & Snacks: Manage kitchen inventory, coordinate team lunches, and ensure snacks and beverages are consistently stocked.
- Administrative Support: Coordinate travel arrangements, off-site activities, team events, and general administrative tasks.
- Employee Onboarding & Support: Assist with facility onboarding for new employees and provide ongoing support to ensure a productive workplace.
- Employee Engagement: Actively engage with employees to address requests, provide support, and foster a positive office experience.
- Vendor & Landlord Relations: Liaise with landlords and third-party vendors to address office needs quickly and effectively.
- Team Events & Culture: Partner with the HR team to plan and host events that strengthen workplace culture and encourage team building.
- Office Projects: Contribute to policy development, security planning, and emergency preparedness initiatives.
- Project Management: Lead and manage office-related projects, ensuring alignment, clear communication, and stakeholder engagement.
- Continuous Improvement: Regularly evaluate office operations and implement enhancements to improve efficiency and the employee experience.
Who we are looking for
- You are a proactive, solutions-driven professional who thrives in a fast-paced, collaborative environment. You’re detail-oriented, quick to learn, and take initiative without needing constant direction. You communicate clearly, build strong relationships with colleagues and external partners, and consistently look for ways to improve processes. With a people-first mindset, you understand how a well-run office directly impacts employee productivity, satisfaction, and company culture.
Qualifications
- Keen attention to detail while balancing multiple priorities
- Strong written and verbal communication skills
- Excellent organizational and planning abilities
- Problem-solving mindset with adaptability in dynamic situations
- Professionalism in working with employees, landlords, vendors, and stakeholders
- Strong time management and multitasking capabilities
- Proficiency with Google Workspace or Microsoft Office Suite (Excel, Word, PowerPoint)
- Previous experience in a similar position is preferred but not required
Benefits
- Competitive compensation
- Generous vacation policy
- Medical, vision, & dental insurance options
- Retirement matching plan
- Evolve in a fast-paced environment
- Be able to shape a business in its early days
- Get ideas, feedback, and suggestions from other best-in-their-field colleagues
- Mentorship opportunities, we'll be dedicated to investing in you and supporting you as you grow
Aquabyte is a private company headquartered in San Francisco, and is supported by NEA, Costanoa Ventures, and many other respected investors.
At Aquabyte, we admire interesting people with a unique background. We strongly encourage you to apply even if you don’t satisfy all the requirements, and we will get back to you as soon as possible!
Top Skills
Google Workspace
Microsoft Office Suite
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