Executive Assistant

Do you want to make a difference within the global transportation planning and design community? With offices around the world, Transoft Solutions is an international leader in the development of innovative and highly specialized software for aviation, civil infrastructure, transportation, and operational professionals. Most recently, our exciting predictive analysis technologies are at the forefront in the application of AI to Road Safety. In its 35th year and with over 50,000 users in 150 countries worldwide, the company’s success is a result of our people, our innovative and highly sought-after products, and the exceptional customer service that we deliver. 

About the Opportunity: 

We currently have an opening for an experienced Executive Assistant to the CEO, based in Vancouver, B.C. We are looking for a highly organized, proactive and detail-oriented person who can multi-task, handle confidential information with discretion and is capable of effectively managing general administration. This role requires superior communication, problem-solving and attention to detail skills, while maintaining a high level of professionalism.   

If you are excited about this opportunity and have the skills, experience and values that align to what we’re looking for, we want to speak with you! 

NOTE: This is a hybrid role where you will be expected to work a minimum of 2 days per week in the office.  

Accountabilities include: 

• Organizing and coordinating appointments, Board meetings and other engagements, ensuring all details are in place and all deadlines are met.  

• Coordinating, gathering and tracking updates from executives and other leaders on projects and key deliverables 

• Preparing status reports and dashboards for the CEO, flagging any potential issues.  

• Drafting communications, reports and presentations. 

• Creating agendas and taking minutes at meetings, distributing these and following up on any action items. 

• Conducting research and analyzing information / data to help inform the CEO’s decision making.  

• Anticipating the CEOs needs and serving as a trusted resource. 

• Handling sensitive information and communications with the highest level of discretion and professionalism. 

• Providing general administrative support. 

• Planning and coordinating events, meetings and social activities, as required.  

About You: 

• You have a degree in business administration, communications, or a related field. 

• You have a minimum of 5 + years’ experience supporting C-suite executives.  

• You may be a Canadian Certified Administrative Professional (“CCAP”) or have your Project Management Professional (“PMP”) Certification.  

• You have excellent communications skills (verbal, written and presentation). 

• You approach all situations with a positive mindset and an optimistic outlook, even when faced with challenges. 

• You have very strong organizational, problem-solving, multi-tasking and project management skills. 

• You are proficient with Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams and SharePoint). 

• You are skilled at anticipating needs and proactively addressing these. 

• You are effective at prioritizing work and managing multiple tasks with competing deadlines. 

• You are highly detail oriented. 

• You are flexible and adaptable to managing changing needs. 

• You are a self-starter who works well independently and with others. 

• You have an exceptionally high level of professionalism, confidentiality and discretion.  

About Us:  

• We offer a flexible working environment that embraces both in-person and remote work; 

• We’re committed to providing professional growth and development opportunities; 

• We give back to our communities through global initiatives and donations;  

• We work hard, but we like to have fun too!  

At Transoft Solutions, we embrace diversity, as we strongly believe that our diverse backgrounds, coupled with our cultural and experiential differences make us stronger and better positioned to support our global customers. We are a collaborative group of individuals who value respect, professionalism, creativity, drive and compassion, and we pride ourselves in being a socially responsible company that does its part in making the global community a better place for everyone.