Provide administrative and coordination support across industrial development projects: manage digital files, track milestones and permits, prepare meeting materials and minutes, assist consultant onboarding and deliverable tracking, support permit submissions, handle basic contract/financial admin, and support site visit logistics and team reporting.
At Beedie, we foster talent, encourage innovation, and reward success.
We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.
The Real Estate Development Coordinator provides administrative and coordination support to the Development team throughout the industrial development process. This role focuses on organization, document management, meeting coordination, and tracking deliverables to help keep projects moving forward. It is well suited to a motivated early‑career professional looking to build a foundation in industrial real estate development through hands‑on exposure to consultants, municipalities, and internal stakeholders.
Key Responsibilities
- Provide day‑to‑day administrative support to the Development team across multiple active projects.
- Maintain organized digital project files (drawings, reports, correspondence, permits) using SharePoint or similar systems.
- Track key project milestones, submissions, and deadlines; update internal logs and schedules.
- Prepare meeting agendas, take minutes, and distribute action items following internal and external meetings.
- Assist with drafting routine correspondence and follow‑ups with consultants, municipalities, and utilities.
- Tracking policy updates at the varies levels of government (Municipal, Regional, Provincial & Federal).
- Assist with consultant onboarding, including drafting Request for Proposals (RFPs), comparing proposals, collecting insurance certificates, and tracking executed agreements.
- Support the circulation and receipt of consultant deliverables; flag missing items and follow up as required.
- Organize and track drawings, reports, and revisions to ensure teams are working from the latest information.
- Support basic quality control by confirming submissions meet formatting and completeness requirements.
- Assist with the preparation and submission of development, rezoning, subdivision, and building permit applications.
- Track municipal and agency comments and help compile responses and resubmissions.
- Maintain permit and approval trackers, including conditions lists and status updates.
- Coordinate application payments, fee tracking, and receipt management.
- Contract admin including, creating subcontracts, purchase orders, progress draw schedules.
- Track invoices against approved consultant budgets and assist with payment processing.
- Help compile budgets, cost summaries, and cash flow inputs for internal reporting.
- Prepare simple summaries and status reports for leadership and team meetings.
- Support site visit logistics, municipal meetings, and consultant workshops.
- Assist with presentation materials, briefing notes, and internal reports.
- Perform other administrative tasks as required to support smooth project delivery.
Administrative & Project Coordination
Consultant & Document Management
Permitting & Application Support
Financial & Contract Management
General Team Support
Desired Skills and Experience
- Diploma or degree in Construction Management, Real Estate, Planning, Business Administration, or a related field (or currently completing).
- 0–2 years of experience in a coordination, administrative, or support role (real estate, construction, consulting, or public sector experience is an asset).
- Strong organizational skills with a high attention to detail.
- Ability to manage multiple tasks, track follow‑ups, and meet deadlines.
- Clear written and verbal communication skills.
- Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Comfort learning document management systems (SharePoint, Bluebeam, project management software).
- Basic familiarity with construction drawings, plans, or development processes is an asset but not required.
- Eager to learn and grow within real estate development.
- Reliable, organized, and responsive.
- Comfortable supporting senior staff and working as part of a collaborative team.
- Positive, solutions‑oriented attitude with a willingness to take direction and ask questions.
Required / Entry‑Level
Technical & Software Skills
Personal Attributes
We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.
Beedie Burnaby, British Columbia, CAN Office
Burnaby, British Columbia, Canada, V5G 3B4
Beedie Vancouver, British Columbia, CAN Office
Vancouver, British Columbia, Canada, V6E 4M3
Similar Jobs
.jpg)
AdTech • Cloud • Marketing Tech • Productivity • Software • Analytics • Automation
The Staff AI Engineer will design and implement AI workflows, mentor engineers, ensure compliance and scalability in production AI systems using tools like LangGraph and LangFuse.
Top Skills:
AWSAzureCrewaiGCPLangchainLangfuseLanggraphLlamaindexPythonRag Architecture
Artificial Intelligence • Cloud • Computer Vision • Hardware • Internet of Things • Software
In this role, you will design and build scalable mobile platform infrastructure, optimize performance, and lead technical initiatives across multiple engineering teams.
Top Skills:
React Native
Artificial Intelligence • Cloud • Computer Vision • Hardware • Internet of Things • Software
As a Senior Machine Learning Engineer, you'll develop ML solutions, design APIs, maintain data pipelines, and collaborate with teams for optimal performance and innovation.
Top Skills:
C++DockerGoJavaKubernetesPythonPyTorchScalaSparkTensorFlow
What you need to know about the Vancouver Tech Scene
Raincouver, Vancity, The Big Smoke — Vancouver is known by many names, and in recent years, it has gained a reputation as a growing hub for both tech and sustainability. Renowned for its natural beauty, the city has become a magnet for professionals eager to create environmental solutions, and with an emphasis on clean technology, renewable energy and environmental innovation, it's attracted companies across various industries, all working toward a shared goal: advancing clean technology.
