Coordinator, Budgets & Projects

Come join Pattison Food Group Ltd., a Jim Pattison business, and Canada’s largest Western-based provider of food and health products.

Pattison Food Group Ltd. is a certified Great Place to Work® and consists of Save-On-Foods and other well-known grocery banners. With nearly 300 retail locations, we proudly employ nearly 30,000 team members.

We have an exciting opportunity for a full-time Coordinator, Budgets and Projects  to join our Design, Development & Construction team in Langley, BC.  

Reporting to the Manager, Budgets & Projects, the Coordinator, Budgets and Projects  acts as the central point for the DD&C team, providing support across budget preparation, financial analysis, project costing, project coordination, contract administration, budget creation and monitoring, financial documentation, and workflows for new builds, remodels, and capital projects across the Pattison Food Group. This role ensures the accuracy and completeness of costing requests, contracts, budgets, project financial reporting, and documentation while maintaining compliance with PFG capital and accounting policies. Additionally, the Coordinator supports project management through Procore, PeopleSoft Financials, and other tools, enabling efficient workflow, approvals, and service delivery to internal and external stakeholders.

You will be responsible for:

• Receiving, reviewing, and processing project costing requests, ensuring completeness, accuracy, and appropriate project coding in line with approved budgets.
• Assembling tender and contract documentation, including purchase orders, progress draws, change orders, statutory declarations, and WCB requirements, in accordance with PFG capital policies.
• Reviewing and processing progress draws, invoices, journal entries, lien holdbacks, and A/R billings in accordance with contract, accounting, and legal requirements.
• Maintaining accurate project financial records and documentation, including tender files, statutory declarations, WCB documentation, insurance certificates, and O&M and warranty manuals.
• Supporting project budget development, budget changes, change requests, variance analysis, cash flow and A/R forecasting, and cost-saving initiatives.
• Preparing O&M and warranty manuals for completed projects and ensuring insurance certificates remain current.
• Providing administrative and financial support to Project Managers and the DD&C team, including participating in project status meetings and following up on approvals and delays.
• Providing Procore support, including managing project documentation, tracking progress, and ensuring accurate and timely system updates.
• Managing PeopleSoft Financials workflows related to costing, approvals, contracts, and CAPEX submissions, including troubleshooting workflow issues and maintaining approval paths.
• Maintaining PeopleSoft Financials documentation and ensuring accurate project coding.
• Training and supporting internal users on costing requests, workflow processes, and CAPEX approvals.
• Working with internal and external stakeholders, including contractors, architects, designers, and engineering consultants, to ensure PFG policies and procedures are followed for tenders and contracts.
• Supporting business licence application processes for new stores and on an ad hoc basis.
• Preparing summary reports and ad hoc analysis for leadership and providing cross-coverage for team members as needed.
• Prepare summary reports and ad hoc analysis for leadership and provide cross-coverage for team members as needed.

You have:

• A minimum 3 years of contract administration, accounting, or budgeting experience.
• Financial education (2-3 years) or equivalent practical experience preferred.
• Working knowledge of PeopleSoft Financials and Microsoft Office applications, with strong Excel skills.
• Experience with a project management system such as Procore is considered an asset.
• Working knowledge of construction processes, including tenders, contracts, change orders, lien holdbacks, tax, and workers’ compensation.

You are:

• A clear verbal and written communicator with a strong focus on accuracy.

• Professional, ethical, and respectful of confidentiality.

• Detail-oriented with strong problem-solving skills.

• Highly organized with strong time-management skills in a fast-paced environment.

• Adaptable to shifting priorities and deadlines.

• Collaborative and customer-focused, with a strong sense of shared accountability.

• Self-aware, empathetic, and able to demonstrate a high level of emotional intelligence through effective collaboration.

What we offer:

In addition to a highly competitive salary, we offer a great range of benefits, a company pension plan, free parking, exclusive team member offers, and opportunities for development and career progression.

If you’re looking to join a team that puts people first, you’re in the right place. Apply online today!

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Compensation Details:

The compensation offered for this position will take into consideration location, education, skills, experience and other factors.