Aviso:
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.
The Opportunity:
We’re looking to fill an opening for a Bilingual HR Coordinator to join our People & Culture team for 6 months.
Reporting to the Manager, HR Operations the Bilingual HR Coordinator is responsible for providing administrative support to the HR team for a wide range of processes, programs, systems and projects. This position plays a critical role in delivering efficient front-line support and resolving employee queries. The Bilingual HR Coordinator is also responsible for maintaining employee files and the HRIS.
Who you are:
- Service – You put your clients’ needs first. You advocate service excellence, and work to deliver client-centric solutions, and proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
- Execution – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
- Collaboration – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization
What your day looks like:
- Deliver high‑quality front‑line HR service by responding to a broad range of employee inquiries with professionalism, accuracy, and timeliness
- Process and maintain high volumes of HR data across multiple systems, including Workday, leveraging system automation and AI-supported features while ensuring exceptional attention to detail and data integrity
- Administer HR programs end‑to‑end (e.g., length of service awards, using standardized processes and digital tools to ensure efficiency, consistency, and positive employee experience
- Maintain accurate and compliant HR records, including employee files and work eligibility documentation
- Draft and customize complex employee correspondence and HR documentation with a high degree of accuracy and confidentiality
- Provide advanced administrative and operational support to the HR team, including invoicing, reporting, surveys, audits, and ad‑hoc projects as required
- Identify opportunities to improve HR processes by documenting current-state workflows, analyzing pain points / inefficiencies, supporting testing and implementation of process enhancements
Requirements
Your experience and skills:
- Post-secondary education in administration and/or business, with a focus in HR is preferred
- Minimum 2 years HR administrative experience
- General knowledge of local employment standards and human rights legislation
- Demonstrated ability to document and map HR processes, analyze workflows, capture business requirements
- Previous experience in the financial services industry would be an asset
- Experience with Workday will be given preference
- Highly proficient with MS Office
- Comfortable using AI enabled workplace tools
- Solid organizational skills including the ability to multi-task and prioritize
- Highly self-motivated and results-driven
- Detail-oriented and able to work with a high level of accuracy
- Committed to service excellence with the ability to build and maintain strong working relationships
- Excellent oral and written communication, and interpersonal skills
- Ability to exercise discretion and handle highly sensitive and confidential information
- A team player that fosters a collaborative spirit
- Fluency (written and spoken) in English and French is required to effectively communicate with partners, clients, and colleagues across Canada
Benefits
Why Aviso?
At Aviso, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:
- Competitive compensation package that rewards and recognizes individual contributions
- Excellent health, dental and insurance benefits to meet the diverse needs of our employees
- Generous vacation time, fitness benefit, parental leave top-up options
- Matching contributions to our retirement program
- Commitment to the continuous improvement of our staff through learning & development and an education assistance program
- Regular social events to foster teamwork
Your Information
By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.
Further information is available on the Privacy link on our Career Page – Privacy Policies
Equal Employment Opportunity
Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
No recruiters or agencies, please.
Company Overview:
Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We’re building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, Montreal, and Winnipeg. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We’re proud to power businesses that empower investors.
A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you’re looking for interesting and challenging work, at a company committed to its people, apply to join our team.
Salary
This position is posted with an expected salary range of $55,000 - $70,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.
