Specialist, Equity, Diversity, Inclusion and Culture

This position can be fully remote or hybrid near Mitacs offices in Ottawa, Montreal, Toronto or Vancouver

Do you want to play a key role in advancing inclusive innovation in Canada?

Are you passionate about equity, diversity, and inclusion (EDI) and culture, and want to support organizational change and transformation at Mitacs? Do you have project management experience, and the ability to collaborate across departments and stakeholders to deliver high-quality programs and initiatives?

If so, Mitacs would like to hear from you!

We encourage and welcome applications from equity-deserving groups to help us deliver on this critical work. We encourage all candidates to self-identify in their applications.

Mitacs is a national not-for-profit that helps industry and non-profit partners solve strategic challenges by leveraging Canada’s world-class post-secondary talent and a global network of industry, academic, and government partnerships. Through these collaborations, Mitacs helps business and community partners succeed, improves students’ on-the-job skills development, and strengthens Canada’s world-class innovation ecosystem. At Mitacs, we strive to develop the next generation of innovators with vital research and business skills. In partnership with domestic and international companies, governments, and academia, we support a new economy using Canada’s most valuable resource – its people.

To get a better understanding of Mitacs and read more about our values please visit our website: Mitacs

Position Summary

The Specialist, Equity, Diversity, and Inclusion (EDI) and Culture is responsible for supporting a broad range of EDI and culture initiatives and organizational and departmental strategic plans. Reporting to the Director, EDIC, with a dotted line to the Vice President, EDIC, this role will foster collaboration by coordinating with key departments to ensure the successful completion of cross-functional projects and programs. The Specialist, EDIC will support and draft communications materials for multiple audiences to support positive engagement and change management across the organization. This position is a full-time temporary role with an end date of March 31, 2027.

Responsibilities

• Support the EDIC Office and organizational strategic plans and priorities by working with key departments and colleagues to complete projects on time and on budget
• Identify and document project deliverables, scope, timelines, resource requirements, research needs, and project plans
• Monitor, track and document action items over the project life cycle to ensure targets are achieved, and raise risks as identified
• Analyze data and trends and support the Director, EDIC and Senior Advisor, EDI with preparing reports (e.g. survey data, corporate reporting)
• Investigate, research and support the analysis of information, data and outcomes to determine effectiveness in achieving planned objectives
• Prepare briefing documents and other materials (e.g., presentations) to support interactions with internal and external stakeholders
• Support coordination and outreach for external engagement activities (e.g. Indigenous engagement and consultations, which requires Indigenous cultural awareness)
• Provide administrative support, including, scheduling team and initiative meetings, and taking meeting minutes as required
• Support coordination and tracking of social committee activities and coffee chats
• Foster cross-functional collaboration to deliver projects and programs
• Work collaboratively within the EDIC team to develop agendas, presentations, communications and contribute to events
• Work with colleagues across departments to facilitate discussions and gain consensus where there may be differing viewpoints

Required Skills and Qualifications:

• Minimum 2 years of project coordination or project management experience
• A post-secondary education (i.e., Human Resources, Sociology, Communications, Education, Business Administration, Law, etc.)
• Research skills (e.g., environmental scan to inform policies and practices)
• Proficient in data collection and analysis
• Strong communication skills (oral, written, visual)
• Strong ability to navigate sensitive conversations and topics with high emotional intelligence and empathy
• A motivated self-starter who takes initiative and is comfortable working autonomously, remotely, as well as in a team setting
• Ability to take action and ownership of assigned responsibilities, with a high level of comfort, asking for help when needed
• Driven to take initiative, coordinate, support and manage projects and complete tasks from initiation to completion
• Experience supporting change management efforts
• Proficient in MS Word and Excel
• Knowledge of written and spoken English is required in this role as you will interact with colleagues, clients, and stakeholders located across Canada

Assets:

• Work experience in a non-profit or post-secondary setting
• Experience or familiarity with supporting EDI and/or change programs and initiatives

Hiring Range: $$65,430 - $79,970

Hiring and Salary Range Transparency 

Typically, employees are hired, transferred, or promoted within the salary range, specifically between the minimum and midpoint in the hiring range.

The salary range refers to the range of base salaries for a given position, encompassing the minimum and maximum amounts. The midpoint of the range is positioned approximately halfway between the minimum and maximum, indicating a fully qualified employee with comprehensive job knowledge and experience for the role.

Only in rare and exceptional circumstances, where a candidate has the experience, skills, and expertise that far exceed those required for the position, would we consider paying above the hiring range for this role.

Equity, diversity, and inclusion (EDI) and decolonization are core values at Mitacs. We believe a diverse workforce comprised of individuals with different ideas, strengths, interests, and backgrounds (e.g., gender identities and expressions, Indigeneity, race, abilities, sexual orientation, and other identities) are crucial to our success. We welcome everyone to apply and encourage you to connect with us if you require accommodations during the recruitment process.