Wilson
Specialist, Early Careers Program - New York City or Toronto (Hybrid) | 12-month contract
Be an Early Applicant
Coordinates end-to-end logistics for early careers programs serving interns, co-ops, and rotational participants. Responsibilities include candidate scheduling, event and venue coordination, orientations, learning sessions, participant communications, stakeholder management, program tracking, and real-time issue resolution. The role partners with recruiting, HR, and business teams, supports high-volume interview days using GoodTime, and serves as the primary participant contact and program ambassador during peak programming periods.
ABOUT THIS ROLE
Core contributor in Early Careers Talent Program. Owns end-to-end logistics and coordination for early talent programs — interns, co-ops, and rotational participants — exercising judgment on day-to-day decisions while partnering with the Program Lead, recruiters, and business stakeholders to deliver a high-quality, consistent, and scalable program experience.
YOUR DAY IN THE LIFE
Wilson is seeking a motivated, highly organized Early Careers Program Specialist to join our collaborative, dynamic, and forward-thinking team. As our client scales its early talent programs as a critical pipeline for future talent, this role is essential to delivering a high-quality, consistent, and scalable program experience — supporting logistics, execution, and participant engagement. Does this sound like you? The Early Careers Program Specialist partners directly with the Program Lead and serves as the primary on-the-ground resource during peak programming periods, acting as the face of the program and ensuring a polished, high-touch experience for every participant.
YOU WILL:
- Own end-to-end program and event logistics, including candidate scheduling, venue management, communications, and stakeholder coordination
- Coordinate and execute on-site programming such as orientation, L&D sessions, and events
- Serve as the primary point of contact for interns, co-ops, and program participants
- Act as the face of the program, ensuring a polished, high-touch experience
- Maintain trackers, communications, and program documentation
- Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders
- Troubleshoot issues in real time and ensure seamless execution across all touchpoints
- Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability
- Ensure accuracy, efficiency, and a seamless scheduling and event experience for candidates and internal partners
- 12-month contract
REQUIREMENTS
- 2-5 years in program coordination, events, recruiting operations, or a similar function
- Availability to travel on-site during peak programming periods, such as summer intern and co-op season and major events (hybrid model during peak season; remote outside of peak season)
- Strong organizational and execution skills with high attention to detail
- Experience managing complex scheduling and logistics
- Confident, professional communicator with client-facing experience
- Proven ability to support large, dynamic populations such as students and cohorts
- Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability
- High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador
- Experience with GoodTime or similar scheduling platforms (preferred)
- Experience with early talent, campus, or L&D programs (preferred)
- Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)
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