Senior Executive Assistant, Finance

Department: Finance / Finances

Employment Type: Full Time / Hybrid / Indeterminate (Permanent)

Language Designation: English Essential

Posting Close Date:  12 May 2026

Tourism is the heartbeat of communities from coast to coast to coast. At Destination Canada, our aspiration for the tourism industry is to generate wealth and wellbeing for all of Canada and enrich the lives of our guests. Our mission is to influence supply and build demand for the benefit of locals, communities and visitors through leading research, alignment with public and private sectors, and marketing Canada nationally and abroad. We seek diverse, ingenious thinkers teeming with intellectual curiosity and a deep desire to grow Canada’s tourism industry – strengthening the socio-cultural, environmental and economic vitality tourism brings to Canada.

Destination Canada is seeking a highly skilled and proactive Senior Executive Assistant, Finance to provide advanced executive, operational, and administrative support to the Senior Vice President, Chief Financial Officer and Chief Data & Analytics Officer, and their business unit. This is not a traditional Executive Assistant role. The position operates as a strategic and operational extension of the Executive, supporting the advancement of priorities, enabling decision-making, and ensuring the effective coordination of business activities across a dynamic portfolio spanning finance, data, and corporate strategy.

The role requires exceptional judgment, discretion, and the ability to manage complexity in a fast-paced environment. The successful candidate will bring a proactive, solutions-oriented mindset, with the ability to anticipate needs, remove friction, and ensure high-quality execution across a wide range of responsibilities. This role also operates in a highly digital and AI-enabled environment. The incumbent will be expected to leverage tools and technologies to enhance the speed, quality, and effectiveness of work.

Working with the Executive

The Executive operates at the intersection of strategy, finance, data, and innovation, with a strong focus on outcomes and impact. The pace is fast, and the scope of work spans board and executive-level priorities, operational coordination, and advancing key initiatives across the business. Priorities evolve as new information and opportunities emerge.

The Executive values:

• Clear, structured thinking and strong judgment
• Concise, high-quality communication
• Proactive problem-solving and follow-through
• The ability to anticipate needs and stay a step ahead

This role is provided with a high degree of trust and autonomy, with the expectation of operating as a true partner, bringing forward solutions, improving workflows, and enabling focus in a complex environment.

Strategic Executive Support

• Plans, directs, and coordinates the delivery of executive support services aligned with business priorities
• Acts as a trusted partner and gatekeeper, managing priorities, time, and decision flow
• Anticipates needs, identifies risks, and proactively addresses emerging issues
• Researches issues and prepares high-quality correspondence, reports, presentations, and briefing materials
• Maintains effective relationships with internal and external stakeholders to support coordination and issue resolution

Project Coordination

• Supports the planning and execution of projects, including timelines, deliverables, and tracking of key milestones
• Coordinates cross-functional activities to ensure alignment and timely delivery of outputs
• Supports the development of briefing materials and documentation for board and executive-level engagements
• Serves as the Asana lead for the department, maintaining project tracking systems, supporting team adoption, and ensuring consistent use of tools and workflows across projects.

Communications and Information Flow

• Acts as a focal point and gatekeeper for incoming inquiries and requests for the Executive
• Manages and organizes a high volume of incoming and outgoing correspondences and ensures that all outgoing correspondence meets protocol requirements and internal standards.
• Develops and maintains communications links and an extensive network with senior management, partners, senior officials of industry, etc. to foster effective working relationships for the management and coordination of sensitive issues; and ensures collaboration and identifies, coordinates and advises on key requirements and expectations of the Executive.
• Manages information flow and quality control of documents (i.e. presentations. handouts, meeting materials, briefings). Edits documentation for appropriate language, style and grammar.
• Routes and responds to questions/requests, prioritizes issues and ensures that they are handled accordingly.

Event & Travel Coordination

• Arranges and coordinates meeting and event logistics for the Executive and the business unit.
• Coordinates and manages travel arrangements, bookings, and travel expenses for the Executive(s).
• Prepares detailed itineraries and agendas.

Calendar Management & Meeting Preparation

• Manages a complex and high-volume calendar, including sensitive and confidential engagements
• Coordinates virtual and in-person meetings, including logistics and materials
• Anticipates priorities, monitors deadlines, and ensures alignment of the Executive’s schedule with key objectives

Administrative and Operational Support

• Prepares, reviews, and edits documents, reports, presentations, and briefings
• Manages administrative processes including procurement, service providers, and internal requests
• Coordinates contracts and documentation, including routing, approvals, and record management
• Supports vendor coordination, Statements of Work, and tracking of deliverables

Financial Support

• Manages financial processes including invoices, expenses, reconciliations, and budget tracking
• Supports financial reporting activities, including variance tracking and forecast coordination
• Ensures compliance with financial and procurement policies
• Monitors and tracks spend across suppliers and activities

AI & Workflow Optimization

• Leverages AI and digital tools to draft, refine, and enhance communications, presentations, and materials
• Identifies opportunities to streamline workflows and reduce manual effort
• Supports continuous improvement in how work is executed across the business unit
• Enhances the speed and quality of outputs while maintaining accuracy and professionalism

Information Management

• Manages documentation and records to ensure accessibility, accuracy, and confidentiality
• Protects sensitive information and maintains high standards of discretion

Other Duties

• Performs other related duties.
• Provides backup for other EA or Senior EA positions when needed.

• Successful completion of post-secondary education in administration or related field or an acceptable combination of education, training and experience
• Minimum 5 years of Executive Assistant experience, including 3+ years supporting senior leadership or C-suite executives
• Comprehensive knowledge of administrative practices and procedures including invoice processing, budget tracking, contracts, expense claims, travel arrangements, calendar management, meeting arrangements and minutes, filing and records management and project tracking and coordination.
• Advanced knowledge of executive support practices and techniques
• Excellent multi-tasking, organizational, and prioritization skills
• Superior attention to detail and commitment to accuracy
• Ability to develop comprehensive and deep understanding of the Executive's strategic objectives and priorities, needs, and preferences
• Ability to develop deep understanding of the strategic goals, priorities and operations of the Business Unit as well as Destination Canada's governance structure, external environment, objectives, activities, programs, partnerships, issues and operations
• Exceptional writing and editing skills, ability to prepare, edit, and manage high-level correspondence, documents, reports, presentations, briefings with an understanding of the audience, purpose and context.
• Ability to maintain confidentiality and protect private and highly sensitive information
• Advanced problem-solving skills. Strategic foresight with the ability to proactively identify and address the Executive's needs before they arise and mitigate problems in advance
• Outstanding written and verbal communication skills, able to represent the Executive professionally, diplomatically and effectively with high level stakeholders
• Excellent interpersonal skills, with the ability to develop strong relationships with internal and external contacts at senior levels
• Ability to manage issues effectively including conducting research, briefing the Executive and providing advice
• Ability to handle sensitive issues and interactions with exceptional professionalism, diplomacy and tact
• Exercises sound judgment to make decisions independently where appropriate and escalating to the Executive when necessary.
• Excellent project coordination skills, with the ability to set timelines, coordinate tasks, and ensure deliverables are completed on time
• Highly adaptable, with a proven ability to improve and streamline processes by effectively leveraging technology and AI-driven tools in a fast-paced executive environment
• High level proficiency in MS Office Suite, virtual meeting tools, and project management tools

Salary range: $70,844 - $88,555

Within the range, the base pay offered is determined by multiple factors, including job-related skills and relevant education/experience. Please note starting salaries for new hires typically fall between the minimum and mid-point of the range, to support internal equity and allow room for progression as employees grow and excel in their roles. The range above reflects base pay only and does not include the competitive at-risk pay program and benefits that we offer!

Our total rewards offering is designed to support your health, wellbeing, and life outside of work. In addition to base salary, you’ll have access to:

• Extended health and dental benefits
• A defined contribution pension plan
• A minimum of 3 weeks’ vacation
• 5 paid days for personal and family needs each year
• 1 paid wellbeing day per year
• Generous maternity and parental leave top-up
• An employee and family assistance program
• Flexible working options, including a hybrid model and compressed workweek
• Support towards your professional growth with learning and development opportunities, mentorship, and more.

• This role follows a hybrid work arrangement, where work is performed onsite at least 3 days per week. Please note the work arrangement is subject to change.

At Destination Canada, we believe that Canada's diversity is its greatest asset and is what touches travelers' hearts most deeply. To that end, we are committed to inclusive leadership within our workplace, workforce, and interactions with partners and travelers alike. Destination Canada is an equal opportunity employer committed to reflecting Canada's diversity through fair and accessible hiring and employment practices. All qualified applicants will receive consideration for employment. If you require accommodations at any point in the recruitment process, please reach out to [email protected].

We know that applying for a new job can be both exciting and intimidating, and we sincerely appreciate your interest and effort.