Project Controller

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Your Role:

We are seeking a Project Controller to support project managers and multidisciplinary teams in the successful delivery of complex building projects. You will coordinate project setup, financial and schedule monitoring, forecasting, change management, reporting, quality processes, and project documentation from project initiation through closeout. The successful candidate will be organized, analytical, collaborative, and comfortable managing multiple priorities in a fast-paced project environment.

Your Key Responsibilities:

• Work closely with project managers and project teams to maintain a current and accurate understanding of project status, priorities, risks, issues, and changes.

• Support project setup, including work breakdown structures, baseline budgets and schedules, resource plans, project folders, reporting requirements, and project governance documentation.

• Monitor project financial performance, commitments, costs, revenue, unbilled work, accounts payable, and forecast-to-complete information; identify variances and communicate emerging concerns to the project manager.

• Prepare and maintain project reports, dashboards, trackers, and forecasts that clearly communicate financial status, schedule progress, risks, trends, and required actions.

• Support the project change management process by maintaining change logs, preparing supporting documentation, tracking approvals, and coordinating with project accounting and project leadership.

• Coordinate invoicing activities and help ensure invoices are accurate, adequately supported, and issued in accordance with contract requirements and project timelines.

• Maintain project controls records and support document traceability, quality reviews, records retention, and audit readiness.

• Coordinate project meetings and communication processes, as required, including agendas, meeting minutes, action logs, and follow-up with responsible team members.

• Support contract and subconsultant administration by tracking agreements, approvals, insurance, prequalification, and other required records.

• Contribute to project plans, communication plans, quality management plans, health and safety requirements, and risk management activities.

• Build effective working relationships with internal teams and, where appropriate, clients, consultants, contractors, and other project stakeholders.

• Support multiple projects or work primarily on one large project, depending on project and business needs.

Your Capabilities and Credentials:

• Excellent organizational skills, attention to detail, and the ability to maintain accurate and reliable project information.
• Strong analytical and problem-solving skills, with the ability to identify inconsistencies, emerging risks, and potential cost or schedule impacts.
• Excellent written and verbal communication skills, with the ability to work effectively with project managers, technical teams, accounting staff, clients, consultants, and contractors.
• Strong multi-tasking and time-management skills, with the ability to prioritize multiple concurrent assignments and meet recurring deadlines.
• Advanced proficiency in Microsoft Excel and working proficiency with Microsoft 365 applications.
• Experience preparing project forecasts, financial reports, dashboards, change logs, invoice support, and project trackers.
• Working knowledge of project management principles, including scope, cost, schedule, resource, change, risk, and quality management.
• Experience in Microsoft Office Suite, particularly Excel, and experience working with project management, financial, scheduling, or document management systems. Ability to learn Stantec and client-required systems. Prior experience with Newforma, Procore, or similar systems is an asset.
• Experience in architecture, engineering, construction, or the broader buildings industry is preferred.
• Ability to learn new systems and processes and work independently under general direction.

Education and Experience:

• Three to five years of related experience in project controls, project coordination, cost control, project accounting, construction administration, or a comparable role.
• A diploma or degree in construction management, engineering technology, architecture, business, finance, project management, or a related field is preferred. An equivalent combination of education and relevant experience will be considered.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. 

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.