Production Coordinator (Junior, Mid. Senior)

At Stellar, we aim to build a studio where people actually want to work. We face production’s inevitable ups and downs as a supportive, truly connected team, prioritizing open communication over anyone working in isolation. We value honesty, creativity, and looking out for one another.

The Opportunity: We are currently expanding our Production team and are looking for highly organized, proactive, and detail-oriented Production Coordinators at the Junior, Mid-Level, and Senior experience to join us on a premium streaming series for Marvel Animation.

Production Coordinators are the operational backbone of our pipeline. Working closely with the Production Manager, Supervisors, Artists, and external partners - Coordinators help ensure information flows clearly, schedules stay on track, and teams have the support they need to work effectively.

This role requires someone who is:

- Calm under pressure

- Highly communicative

- Organized + detail oriented

- Proactive about solving problems

- Comfortable adapting to shifting priorities

Success in this role comes from balancing attention to detail with strong interpersonal skills and a collaborative mindset.

Production Tracking & Scheduling:

• Proactively maintain and update departmental schedules, task tracking and production data with accuracy and consistency.
• Track assignments, quotas, revisions, approvals and delivery milestones across departments
• Identify scheduling risks, bottlenecks, or missing information early and escalate concerns appropriately.
• Coordinate outsourced work and help monitor external deliveries against production timelines.
• Prepare weekly status reports and updates for leadership.

Artist Support & Communication:

• Ensure Artists and Supervisors have all the materials, references, and information they need to complete work efficiently.
• Communicate priorities, deadlines, changes, and approvals to Artists clearly and empathetically.
• Organize, archive, and distribute production materials effectively.

Meeting & Review Management:

• Prepare review sessions, dailies, and production meetings from both a technical and logistical standpoint.
• Confidently operate the software (Flow Production Tracking/RV) to pull up Shots/Assets during reviews and approvals.
• Able to troubleshoot minor technical and/or playback issues during reviews when needed.
• Record and publish clear, actionable notes from meetings that accurately reflect ownership, action items and priority.

The Requirements

Must-Haves:

• Experience (Choose your level):
  • Junior Level: You are organized, eager to learn, and excited to build your understanding of a CG production pipeline. A basic understanding of animation, CG or production workflows is helpful.
    • You are:
      • detailed-oriented + reliable
      • comfortable managing multiple priorities
      • receptive to feedback and direction
      • Interested in growing within production
  • Mid-Level: You have experience working within a CG animation, VFX, or production-related pipeline and can independently coordinate departmental workflows.
    • You are comfortable:
      • running review/dailies independently
      • tracking complex schedules and quotas
      • anticipating scheduling conflicts/bottlenecks
      • communicating directly with Supervisors and Artists
    • Managing shifting priorities with minimal oversight
    • identifying workflow flaws and proposing solutions to iron out the wrinkles
  • Senior Level: You are highly experienced in production coordination and can confidently support complex departments and large-scale workflows.
    • You are comfortable:
      • managing high-volume or technically demanding departments
      • coordinating outsourced/vendor workflows
      • proactively identifying production risks and escalation points
      • helping maintain operational consistency across departments
      • mentoring Junior Coordinators or Production Assistants
      • supporting production leadership in driving department priorities
      • implementing and improving departmental workflows for better efficiency
• Industry Knowledge: A solid understanding of production and CG animation processes.
• Communication: Superb written and verbal communication skills, paired with a positive attitude and a willingness to see problems as challenges.
• Software: Proficient with Google Workspace and MS Office suites (Excel/Word), Flow Production Tracking (formerly ShotGrid)
• Eligibility: Legally eligible to work in British Columbia, Canada.

Nice-to-Haves:

• 2D animation pipeline experience is a great asset.
• Experience in episodic CG animation pipelines

Why Join Stellar?

• Flexible Environment: We offer a flexible hybrid schedule that will vary with project and team requirements. 
• Comprehensive Benefits: Extended health benefits.
• Growth: Professional development support to help you stay ahead of tech and creative trends.
• Culture: A collaborative, ego-free environment where technical expertise fuels creative magic.