Payroll Administrator

Position: Payroll Administrator

Hiring Range: $65,000 to $75,000/year for a 40 hour work week

Project Contract: 1 year contract - From mid-May

Company Benefits: Extended healthcare from day 1, premiums 100% covered by Image Engine, up to 8 paid Health and Wellness days per year.

*Candidates are required to be based in British Columbia and eligible to work in Canada*

ABOUT IMAGE ENGINE

Image Engine is a world-class VFX studio based in Vancouver, BC, that has built a reputation for excellence in the visual effects industry since 1995. We specialize in crafting stunning visual effects for feature films and television with an award-winning portfolio that includes The Book of Boba Fett, The Mandalorian, Game Of Thrones, Lost in Space, Jurassic World, and District 9.

We offer a full range of visual effects services, from concept designs and pre-visualization to CG animation, compositing, and explosive volumetric digital effects. Our crew is passionate about storytelling and pushing the artistic and technical boundaries to deliver the highest quality work on every project. R&D is central to our philosophy of driving creativity through innovation and we're committed to continually evolving our robust production pipelines.

At Image Engine, we value diversity and teamwork, and we're proud to foster a workplace culture that is supportive, respectful, and empowering. We believe that our success is a reflection of our exceptionally talented team, and we're always looking for passionate and dedicated individuals to join us on our mission to create unforgettable visual experiences. Join our team and be part of something extraordinary.

POSITION PURPOSE

The Payroll Administrator is a Full Time Position in the Finance Department. The incumbent works closely with other members of the Finance and HR teams. This role is for preparing and processing semi-monthly payroll for a growing studio of 300+ employees using Dayforce and ShotGrid.

DUTIES & RESPONSIBILITIES

• Encourage and motivate employees to complete time logs in a timely, accurate manner
• Obtain appropriate approvals for overtime and ensure all overtime records are accurately reconciled in compliance with company policy
• Monitor Dayforce statutory remittances and reporting, including EI, CPP, taxation, Worksafe, and Extended Health Benefits
• Process employees expense reimbursements and payroll deductions
• Prepare, reconcile and process T4s, ROEs and any other government returns that are not automated through Dayforce 
•  Perform monthly reconciliation of taxable benefits to maintain accuracy and integrity of payroll processing
• Prepare payroll working papers and collect information required for audits
• Respond to and solve payroll inquiries 
• Make recommendations for improvements and changes to payroll system procedures and processes, maintain and update payroll system manual
• Complete other duties as required to support the Finance team.
• Update the team on deadlines and tasks on a weekly basis
• Challenge the status quo to drive efficiencies and innovation
• Take direction from senior team members 
• Create a positive and safe work environment 
• Learn from mistakes and reflect to develop

COLLABORATION

• Support the finance team with administration tasks
• Assist with year-end audit requirements and prepare annual audit working papers and supporting documents
• Contribute to finance projects and initiatives 
• Work closely with the production team to ensure information flows appropriately 

ADAPTABILITY

• React professionally to feedback; reflect, be curious and adapt as is suitable
• React positively to changes in production
• Review existing workflows to identify where efficiencies can be made
• Remain up to date with the latest HR and animation industry trends 
• Prioritize tasks appropriately and ask for help when needed

EDUCATION AND EXPERIENCE

• Minimum of 3 years full cycle payroll and benefits administration experience (visual effects industry experience is an asset) or combination of education and experience
• Payroll Compliance Practitioner (PCP) (in progress or completion) preferred
• Strong understanding of Canadian Payroll Legislation and willingness to keep up to date
• Experience with Payroll Software (Dayforce payroll experience is an asset)
• Proficiency in computer skills including Excel skills such as VLook-up and Pivot tables

• Proven ability to perform assigned functions with diligence and superior accuracy
• Handle confidential and sensitive employee information with professionalism
• Adept time management skills and ability to meet tight and competing deadlines
• Possesses strong attention to detail given the high accuracy nature of payroll