Operations Manager
About Remilia Corporation
Remilia Corporation is a pioneering arts and culture enterprise operating at the intersection of contemporary art, fashion, media, and community development. Known for our distinctive aesthetic and innovative approach to cultural production, we create work that spans physical and digital realms. As an early-stage growth startup, we're scaling our operations while maintaining the creative experimentation and cultural specificity that defines our work.
Role Overview
We seek an Operations Manager to serve as the operational backbone of Remilia Corporation, reporting directly to our Chief Business Officer as their right hand in managing day-to-day business operations. You'll own critical operational functions that keep our creative enterprise running smoothly—from financial administration and HR coordination to contract management and office operations. This role demands someone who thrives in the organized chaos of a creative startup, can manage multiple operational workstreams independently, and brings both business acumen and adaptability to a fast-paced environment.
What You'll Own
Financial Operations & Administration
Manage relationship with external bookkeeper, serving as primary point of contact for all accounting matters
Review and process expense reports, receipts, and financial documentation across teams
Coordinate financial transfers, payment processing, and vendor management
Assist with budget review and tracking across business units and initiatives
Maintain financial records organization and ensure timely completion of accounting cycles
Support financial reporting preparation and documentation
HR & People Operations
Serve as internal point of contact for all HR matters, coordinating with external HR resources as needed
Manage onboarding and offboarding processes for team members and contractors
Maintain employee records, documentation, and compliance requirements
Coordinate employment agreements, contractor relationships, and team structure updates
Support performance management processes and HR policy implementation
Handle benefits administration coordination and employee inquiries
Contract & Legal Coordination
Review contracts for accuracy, completeness, and alignment with business terms
Coordinate contract execution process from drafting through signature
Maintain organized contract repository and tracking system
Serve as liaison with external legal counsel for routine contract matters
Flag contract issues requiring leadership review or legal consultation
Ensure timely renewal tracking and contract compliance
Office & Operations Management
Oversee day-to-day office operations, supplies, equipment, and vendor relationships
Assist with event planning and logistics for company gatherings and external events
Manage office space coordination and facilities-related matters
Coordinate travel arrangements and logistics for team activities when needed
Maintain operational systems and processes that support team efficiency
Serve as central coordination point for cross-functional operational needs
Requirements
Experience
4-6 years in business operations, office management, or similar operational roles
Proven experience managing financial administration and working with bookkeepers or accounting teams
Background in HR coordination, employee onboarding, and people operations
History of contract review and coordination with legal resources
Experience in startup, creative agency, or fast-paced small business environments
Track record of independently managing multiple operational workstreams
Skills
Strong financial literacy with experience in expense management, budgeting, and financial coordination
Solid understanding of HR fundamentals, employment law basics, and people operations
Ability to review contracts with attention to detail and business judgment
Excellent organizational skills with systematic approach to process management
Proficiency with business tools (Google Workspace, financial software, project management tools)
Clear written and verbal communication skills for both internal and external stakeholders
Attributes
High degree of autonomy and sound judgment in decision-making
Ownership mindset with accountability for operational outcomes and follow-through
Meticulous attention to detail
Proactive problem-solver who identifies and addresses operational gaps
Discretion and professionalism when handling confidential business and personnel matters
Adaptability to shifting priorities in a dynamic creative environment
Service-oriented mindset with ability to support diverse team needs
Balance of operational rigor and flexibility appropriate for a creative startup
Cultural alignment with Remilia's distinctive approach and aesthetic
Nice-to-Haves
Experience with design, fashion, media, or cultural organizations
Familiarity with creative business models and project-based operations
Background supporting C-suite executives in operational capacity
Experience implementing operational systems and process improvements
Understanding of startup growth dynamics and scaling challenges
What We Offer
Direct partnership with Chief Brand Officer in shaping operational infrastructure
Opportunity to own and improve critical business functions during growth phase
Work with a creative, ambitious team building groundbreaking cultural projects
Competitive compensation package commensurate with experience
Professional growth in a fast-moving startup where operational excellence enables creative innovation
Location
This role is full-time, based in our Irvine, California headquarters.
