The Operations Administrative Assistant manages data entry, shipment coordination, accounts payable, payroll tasks, and general office support to ensure efficiency.
Job Responsibilities
- Perform high-volume, accurate data entry across multiple systems, including Oracle, Workday, and Microsoft SharePoint
- Maintain organized and up-to-date digital records and documentation
- Support reporting and tracking by ensuring data integrity and completeness
- Coordinate outbound shipments, including booking carriers, preparing documentation, and meeting customer requirements
- Coordinate inbound shipments, including tracking deliveries, communicating with vendors/carriers, and ensuring timely receipt
- Obtain freight rate quotes and select carriers based on cost and service needs
- Process shipments through customer-specific shipping portals
- Troubleshoot shipping issues and delays, coordinating with internal teams and external partners
- Assist with accounts payable, including invoice entry, matching, and verification
- Support payroll-related administrative tasks as required
- Ensure accuracy and timeliness of financial data and documentation
- Conduct site orientations for contractors and visitors, ensuring compliance with company policies and safety requirements
- Act as a point of contact for administrative and operational inquiries
- Support general office coordination and cross-functional team needs
- Other duties as assigned
Qualifications
- High School Diploma or equivalent; post-secondary education in business administration, or related, preferred
- 2+ years of administrative experience; manufacturing, logistics, or operations environments preferred
- Experience with Oracle, Workday, Microsoft SharePoint, and Microsoft Teams is strongly preferred
- Experience with accounts payable and payroll processes preferred
- Strong proficiency in Microsoft Office, particularly Excel
Koppers Inc. and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category or characteristic protected by federal law, state or local law.
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