Office Services Assistant - 1 Year Maternity Leave Coverage

About QuadReal Property Group 

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Job Overview:

Reporting into the Office Manager, the Office Services Assistant role works cooperatively with the Office Services team to oversee workspace bookings, assist with reception duties, maintain common areas and provide administrative support to QuadReal‘s Vancouver Corporate Head Office. As the first point of contact for visitors, clients, and colleagues, the Office Services Assistant acts as a brand ambassador for QuadReal, promoting the company’s values and service excellence in all interactions. 

Responsibilities

• Primary Responsibility for monitoring hot desks and creating visitor workspace bookings.
• Provide the first point of contact for troubleshooting mobile access and booking software.
• Reception coverage for daily lunch breaks which includes answering calls, both internal and external and directing them to the appropriate person, meeting & greeting all visitors to reception and announcing their arrival to the appropriate contact and assisting visitors as required.
• Prepare lunchrooms, coffee stations each evening including emptying and loading dishwashers, restocking and emptying coffee machines, cleaning kitchens, moving dishware between kitchens, emptying and cleaning coffee pots.
• Take an active role on the Joint Health and safety Team, including attending meetings, inspections, updating safety boards and preparing related documents.
• Primary backup for processing outgoing mail, collection and distribution of incoming mail.
• Code and process invoices for payment through Yardi accounting software.
• Daily checks of meeting spaces to ensure the rooms are clean, tidy and in good working order, including coordinating with IT for any equipment repairs.
• Assist office services team with planning events (annual Holiday Party, Pop-up Events, etc.).
• Other duties as assigned.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Professional, friendly, with a customer-service mindset.

The expected annualized base salary range for this role is $50,000 - $52,000.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

QuadReal offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.