The Office Administrator manages front office activities, supports logistics, handles shipments, and maintains documentation while ensuring efficient office operations.
Position Title: Office Administrator
Position Type: Regular - Full-Time
Position Location: McCain Farms
Requisition ID: 37861
About the role .
To provide comprehensive administrative support for McCain Farms by managing front office activities, facilitating farm logistics, and ensuring efficient office operations.
What you'll be doing .
• Serve as front office receptionist: greet visitors, answer and direct phone calls.
• Guide truck drivers to correct destinations on the farm.
• Accurately weigh trucks and record data.
• Accurately prepare sales orders in the sales system for order placed
• Prepare bills of lading and other applicable shipping documentation for applicable orders.
• Coordinate with the production and shipping teams on order status and communicate relevant information (i.e. delays) to customers and carriers as appropriate.
• Assign appropriate grades to weight slips and input data into spreadsheets.
• Process purchase orders for the packing shed.
• Accurately process sales order and shipments in accounting system
• Track and record inventory movements (boxes, bags, slip sheets, pallets).
• Document daily shipping information for Good Agricultural Practices (GAP).
• Coordinate with carriers to schedule order pick-up times.
• Manage CFIA inspection requests for US-bound shipments.
• Perform other administrative tasks as required by management.
What you'll need to be successful .
• Post-secondary education in Business Administration or a related field preferred.
• Minimum one year of experience in office administration and/or accounting.
• Demonstrated attention to detail with the ability to multitask and work efficiently.
• Strong communication skills, both oral and written.
• Proficient in obtaining and synthesizing information from multiple sources.
• High degree of tact and professionalism when interacting with internal teams and external vendors; ability to build effective working relationships.
• Excellent organizational and planning skills.
• Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.
• Willingness to work flexible hours, including extended hours during planting and harvesting seasons.
About the team .
This position reports to Manager Finance and Administration and is an on-site position due to the operational nature of the role.
About McCain .
Click Here to learn more about McCain and how we provide you with opportunities to make an impact that matters.
Leadership principles .
At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.
The McCain experience.
We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you'll find opportunities to learn, grow, and thrive. Join us and experience why we're better together.
Our purpose is grounded in building meaningful relationships. We're big believers in the power of working together in person-it helps us stay connected, collaborate more effectively, and grow as a team. At the same time, we recognize the importance of flexibility. Most office-based roles follow a hybrid model, with the option to work remotely two days a week. There may be exceptions depending on the role and location, so we encourage you to speak with your recruiter for more details.
Compensation Package : $42,300.00 - $56,500.00 . CAD
The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs.
Benefits: At McCain, we're on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do, every day. We understand and appreciate that each person's needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical, dental, vision, prescription drug), retirement savings benefits, and leave support including medical, family and bereavement. Well-being programs include vacation and holidays, company-supported volunteering time, and mental health resources. Coverages are aligned with country, provincial and state governing plans and can vary by work level, location and nature of the role. Additional benefit detail available during the application process.
Your well-being matters to us, and we're here to provide you with the necessary resources to support you in being your best self at work - and at home.
McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know , and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us, you agree that this will be handled in accordance with McCain's Global Privacy Policy and Global Employee Privacy Policy , as applicable. You can understand how your personal information is being handled here .
Job Family: General & Administration
Location(s): CA - Canada : New Brunswick : Florenceville-Bristol
Company: McCain Foods (Canada)
Position Type: Regular - Full-Time
Position Location: McCain Farms
Requisition ID: 37861
About the role .
To provide comprehensive administrative support for McCain Farms by managing front office activities, facilitating farm logistics, and ensuring efficient office operations.
What you'll be doing .
• Serve as front office receptionist: greet visitors, answer and direct phone calls.
• Guide truck drivers to correct destinations on the farm.
• Accurately weigh trucks and record data.
• Accurately prepare sales orders in the sales system for order placed
• Prepare bills of lading and other applicable shipping documentation for applicable orders.
• Coordinate with the production and shipping teams on order status and communicate relevant information (i.e. delays) to customers and carriers as appropriate.
• Assign appropriate grades to weight slips and input data into spreadsheets.
• Process purchase orders for the packing shed.
• Accurately process sales order and shipments in accounting system
• Track and record inventory movements (boxes, bags, slip sheets, pallets).
• Document daily shipping information for Good Agricultural Practices (GAP).
• Coordinate with carriers to schedule order pick-up times.
• Manage CFIA inspection requests for US-bound shipments.
• Perform other administrative tasks as required by management.
What you'll need to be successful .
• Post-secondary education in Business Administration or a related field preferred.
• Minimum one year of experience in office administration and/or accounting.
• Demonstrated attention to detail with the ability to multitask and work efficiently.
• Strong communication skills, both oral and written.
• Proficient in obtaining and synthesizing information from multiple sources.
• High degree of tact and professionalism when interacting with internal teams and external vendors; ability to build effective working relationships.
• Excellent organizational and planning skills.
• Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.
• Willingness to work flexible hours, including extended hours during planting and harvesting seasons.
About the team .
This position reports to Manager Finance and Administration and is an on-site position due to the operational nature of the role.
About McCain .
Click Here to learn more about McCain and how we provide you with opportunities to make an impact that matters.
Leadership principles .
At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.
The McCain experience.
We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you'll find opportunities to learn, grow, and thrive. Join us and experience why we're better together.
Our purpose is grounded in building meaningful relationships. We're big believers in the power of working together in person-it helps us stay connected, collaborate more effectively, and grow as a team. At the same time, we recognize the importance of flexibility. Most office-based roles follow a hybrid model, with the option to work remotely two days a week. There may be exceptions depending on the role and location, so we encourage you to speak with your recruiter for more details.
Compensation Package : $42,300.00 - $56,500.00 . CAD
The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs.
Benefits: At McCain, we're on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do, every day. We understand and appreciate that each person's needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical, dental, vision, prescription drug), retirement savings benefits, and leave support including medical, family and bereavement. Well-being programs include vacation and holidays, company-supported volunteering time, and mental health resources. Coverages are aligned with country, provincial and state governing plans and can vary by work level, location and nature of the role. Additional benefit detail available during the application process.
Your well-being matters to us, and we're here to provide you with the necessary resources to support you in being your best self at work - and at home.
McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know , and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us, you agree that this will be handled in accordance with McCain's Global Privacy Policy and Global Employee Privacy Policy , as applicable. You can understand how your personal information is being handled here .
Job Family: General & Administration
Location(s): CA - Canada : New Brunswick : Florenceville-Bristol
Company: McCain Foods (Canada)
Top Skills
Excel
Microsoft Outlook
Microsoft Powerpoint
Microsoft Word
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