Office Administrator

Are you an Office Administrator who is excited about working in the visual effects industry? The Embassy is hiring to join their team!

*This is a fixed-term, part-time role (three days a week, or as needed) - six months contract initially, with potential for extension after.

About The Embassy

The Embassy is a Canadian, Oscar-nominated production house, specializing in live-action production, post-production, and animation for feature films, television, and commercials. We are an independent creative studio with expertise in visual effects and production. Located in the heart of Vancouver’s Digital District, we work with global production companies, agencies and brands in film, television and advertising.

Award-Winning

We have crafted award-winning visual effects for the world’s most recognized brands and film franchises. Our work has received accolades, including Oscar nominations and numerous VES, Cannes, D&AD, Clio & ADCC awards.

About You

You are an organized and proactive administrator supporting the smooth operation of the studio. You're a self-starter, solution-oriented, highly detail-oriented person who enjoys keeping things running efficiently, managing office logistics, and assisting with light HR and recruitment tasks in a creative, team-oriented environment.

Your Role

• General office administration, including managing supplies, coordinating deliveries, equipment pick up and drop off, liaising with building management and janitorial services
• Order and track office, kitchen, and studio supplies
• Assist with scheduling meetings and maintaining shared calendars
• Process incoming and outgoing mail
• Coordinate office maintenance requests 
• Support HR with administrative tasks including managing onboarding documentation, updating employee profiles, scheduling review meetings, and coordinating studio events 

Your Qualifications

• Previous experience in administration, office administration, or HR administration
• Proficient in Microsoft Office/Google Suite; experience with BambooHR is a plus
• Highly organized and detail oriented with a proactive approach to problem solving
• Strong communication skills and a friendly, professional demeanour
• Ability to juggle multiple tasks in a fast-paced environment
• Recruitment and/or HR experience is a plus

We Offer

• Strong emphasis on work-life balance with standard working hours of 9am–5pm
• Paid lunch break
• Paid Sick days from day one
• Group benefits for eligible employees
• Employee Assistance Program for eligible employees
• Paid Float Days for eligible employees
• Summer and Christmas parties
• Centrally located office space
• Fully stocked kitchen with complimentary snacks and drinks
• Friday Happy Hour - join the team every Friday at 4pm for a casual wind-down chat over drinks

The Embassy Visual Effects Inc. is an equal-opportunity employer.

Please note: At this time, we are only accepting applications from those who are legally eligible to work in Canada and are currently BC residents or willing to establish BC residency for the duration of the contract.