Aviso:
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at .
The Opportunity:
We’re looking for an Insurance Case Coordinator (ICC) to join our Insurance Operations team.
Reporting to the Supervisor, Insurance Operations, the Insurance Case Coordinator is responsible for handling back-office operations in line with departmental, divisional, and corporate goals and strategies for a full service Managing General Agency including new business and in-force support for advisors and their assistants
The incumbent will interact with multiple parties internally and externally (Carriers and our agency partners) using their excellent oral and written communication skills. They will demonstrate excellent judgment and interpersonal skills, including the ability to request changes and exceptions from insurance companies related to new business processing, where possible. This requires sufficient familiarity with insurance back-office operations to understand priorities and to be able to identify opportunities for service enhancements and efficiencies in our back office.
Who you are:
- Service – You put your clients’ needs first. You advocate service excellence, and work to deliver client-centric solutions, and proactively develop strategic partnerships that allow Aviso to become a trusted advisor and partner
- Execution – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
- Collaboration – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization
What your day looks like:
- Dedicated point of contact for Insurance Advisors and Assistants which requires building relationships, guiding advisors to Insurance resources and providing direction on the advisors’ back-office processes. We are responsible for both service and operations
- Managing up to 250 new business and Inforce cases, GIC, Annuities, and basic health. Data entry in insurance system (WealthServ), including application screening, and ordering required medicals in a timely manner. Navigate 10 insurance carriers’ websites to identify underwriting requirements and ensure accurate information is online and addressing discrepancies directly with carriers
- Learn additional functions within the team, contracting, mail, transfers, CIS Admin general inquires and the large cases to provide back up support and participate in projects
- Accountability to complete all necessary follow up with insurance companies from the time application is submitted to placement of policy. Updating the insurance system to reflect status changes is an essential part of the new business function. This includes checking policies for accuracy and handling delivery requirements
- Responsible for maintaining the CIS mailboxes and upholding Service Level Standards internally and externally. Including research and problem resolution to ensure speedy results
- Conduct weekly follow-up for status updates on each pending file and update the insurance system daily to reflect status changes and communicate these changes to appropriate parties
- Solid understanding of the WealthServ system including Carrier eApp and Pending Feeds, data clean up and assisting with implementation of vendor software releases including reports and data extracts
- Stay current on the 10 carrier processes, insurance industry standards/practices and operational changes and incorporate these changes into your day-to-day tasks. Collaborate with the Regional Insurance Consultants to help address challenges and delays from advisors’ responses to remove roadblocks to settling insurance policies
- Exceptional organizational skills and ability to prioritize and handle multiple simultaneous assignments, work independently with minimum supervision and a high degree of personal initiative
Your experience and skills:
- Post-Secondary Education, together with recognized industry and leadership certification is an asset
- Minimum 1 year of progressive insurance industry experience and 3 years of administrative skills (preferred)
- Mid-level proficiency in Microsoft Office (Excel, Word, Outlook) and Internet; familiarity with insurance systems and websites is an asset; ability to learn new software; fast and accurate typing skills (required)
- Solid understanding of insurance new business procedures and underwriting process from application submission to policy settlement. Familiarity with how these processes affect different types of products such as life insurance and living benefits. Familiarity with industry related feed technology and Canadian insurance data standards into WealthServ, CLIEDIS, CITS)
- Excellent interpersonal and communication skills with the confidence to present information to different audiences. This includes the ability to request exceptions, changes and explanations from insurance companies as required
- Fluent communication skills in English are required and bilingual skills in French are an asset
- Excellent problem-solving skills to deal with exceptions, escalate issues and determine solutions
- Demonstrate creativity, innovation, and an ability to anticipate business needs while solving problems quickly and efficiently for an exceptional service experience
- Disciplined work ethic, exceptional organizational skills, and ability to prioritize and multitask work independently with minimum supervision and a high degree of personal initiative
Why Aviso?
At Aviso, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:
- Competitive compensation package that rewards and recognizes individual contributions
- Excellent health, dental and insurance benefits to meet the diverse needs of our employees
- Generous vacation time, fitness benefit, parental leave top-up options
- Matching contributions to our retirement program
- Commitment to the continuous improvement of our staff through learning & development and an education assistance program
- Regular social events to foster teamwork
Your Information
By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.
Further information is available on the Privacy link on our Career Page –
Equal Employment Opportunity
Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
No recruiters or agencies, please.
Company Overview:
Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We’re building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, Montreal, and Winnipeg. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We’re proud to power businesses that empower investors.
A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you’re looking for interesting and challenging work, at a company committed to its people, apply to join our team.
Salary
This position is posted with an expected salary range of $46,000 - $55,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.
