Executive Operations Coordinator (Maternity Leave Coverage)

About Monark

At Monark, we are builders, collaborators, and changemakers. Our diverse portfolio spans real estate, healthcare, and strategic investments – all unified by a shared mission: to drive impact through integrity, innovation, and execution. We operate at a fast pace, guided by purpose and committed to delivering meaningful results.

The Opportunity

We’re seeking a highly organized, strategically minded, and proactive Executive Operations Coordinator to support our Chief Operations Officer (COO). This role is a unique blend of executive support, operations coordination, and project management, providing critical oversight across cross-functional initiatives while ensuring the COO’s office operates efficiently.

This position is being offered as an 18-month maternity leave coverage. Depending on business needs and performance, there may be opportunities for continued growth within the company beyond the initial term.

The successful candidate will act as a central coordination point across teams, helping drive operational alignment, manage key initiatives, and ensure effective communication across the organization.

What You’ll Do

Operations & Project Coordination

• Coordinate and track cross-functional operational initiatives led by the COO.
• Maintain visibility across multiple workstreams to ensure projects remain aligned with strategic priorities.
• Monitor timelines, deliverables, and dependencies across departments,
• Identify potential operational risks or roadblocks and escalate proactively.
• Support leadership in tracking progress on operational priorities and key initiatives.

Executive Office Management

• Manage complex calendars, scheduling priorities, and meeting logistics for the COO.
• Coordinate internal and external meetings with partners, leadership, and cross-functional teams.
• Prepare agendas, track action items, and ensure follow-ups are completed.
• Act as a trusted liaison between the COO and internal teams, external partners, and shareholders.
• Handle sensitive and confidential information with professionalism and discretion.

Cross-Functional Coordination

• Facilitate meetings across multiple teams including Operations, Finance, Procurement, Product Support, and Marketing.
• Coordinate communication between departments to ensure alignment on operational priorities.
• Track key updates across teams and maintain clear documentation of discussions, decision, and action items.
• Support the onboarding and coordination of new partners or operational initiatives as needed.

Operational Reporting & Insights

• Assist with compiling operational updates and insights for leadership.
• Support the creation of executive summaries, reports, and presentations.
• Organize data and insights to help leadership track performance and operational progress.

Process Improvement & Documentation

• Document operational workflows, processes, and key internal procedures,
• Support initiatives that improve efficiency across operations and executive workflows.
• Help evaluate tools and systems that enhance productivity, collaboration, and reporting.

Tools & Systems

• Maintain project tracking systems and task management tools used across operations.
• Support leadership in implementing productivity and workflow tools where appropriate.
• Assist in organizing operational information and documentation for accessibility across teams.

What You Bring

• 3+ years supporting senior executives in a fast-paced, multi-functional environment.
• Experience coordinating operational initiatives or cross-functional projects.
• Exceptional organizational and time management skills.
• Strong communication and stakeholder management abilities.
• High level of professionalism, discretion, and sound judgment.
• Advanced proficiency with productivity tools and project management platforms.
• Ability to manage multiple priorities while maintaining attention to detail.
• A proactive mindset – you anticipate needs, identify opportunities for improvement, and take initiative