As an Executive Assistant, you support leadership with scheduling, travel management, administrative tasks, and ensure effective communication across teams, while maintaining confidentiality and managing competing priorities.
Your Opportunity at ARC’TERYX:
As an Executive Assistant, you’re a master in the art of organization, with a particular knack for scheduling, time and travel management. In this role, you support our Product Creation Operations leadership, ensuring they and their teams are set up for success through your prompt correspondence and proactive, solution-based approaches. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities.
This role is based out of our North Vancouver office and is expected to be performed on-site.
Meet Your Future Team:
You will be working directly with the Product Creation Operations leadership team, and will also partner cross-functionally with various departments based out of our North Vancouver office and remotely. You will also partner with a team of high-performing Executive Assistants in providing exceptional support to our Executive team across the business.
If you were an Executive Assistant now, here are some of the core activities you would be doing:
- Providing exceptional and proactive administrative support with scheduling, calendar, and expense management
- Organizing international and domestic travel arrangements
- Developing agendas, meeting minutes, and presentation materials; attending meetings as required to stay on top of follow-up actions and next steps
- Drafting email correspondence on behalf of your leader and maintaining an organized inbox
- Ensuring clear communication and alignment across multiple teams and office locations
- Providing general administrative support to the broader Process Operations team as required
Here are some of the things you could be working on in the future:
- Working towards your own professional development goals based on your areas of interest in the business
- Working cross functionally and collaborating to ensure both physical and digital meetings run smoothly
- Spearheading the Live It culture by setting up activities and outings for the community
Are you our next Executive Assistant?
- You have 3 + years of Executive Assistant experience and you are looking to grow your career as an EA
- You’re a whiz with the Microsoft Office suite and have excellent business acumen
- You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities
- You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
- You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you
- You have excellent verbal and written communication skills
- You’re not afraid of meeting new people, building relationships and creating partnerships across the organization
- You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
- You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
- You are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right
- You remain highly flexible and adaptable when faced with ambiguity
- You effectively balance autonomy and collaboration
- You inspire breakthrough thinking and continuous improvement
- Your passion for your work is paralleled by your passion for getting outside and living it
Equal Opportunity
Arc’teryx is committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, and guests, and we do so in a safe space fueled by curiosity and acceptance.
Creating an inclusive workplace is connected to our core value Do Right while also having the added benefit of helping make our business better. We believe inclusion helps us to create a healthier, happier workplace, drive creativity and innovation, and reflect the communities where we operate.
All applicants, employees, and guests can expect equality of opportunity and fair treatment in alignment with our values.
Leave it Better
We believe that the mountains transform us, that how we adventure matters, and that there’s always a better way.
Join us in creating positive change in ourselves, our communities, and the world.
Live it. Get out there - the mountains make us better
Disruptive evolution. In pursuit of better. Always.
Commit. We set bold objectives and see them through.
Top Skills
Microsoft Office Suite
Arc'teryx Equipment North Vancouver, British Columbia, CAN Office
110 - 2220 Dollarton Hwy, North Vancouver, BC, Canada, V7H 1A8
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