Provide remote executive support including project management, administrative tasks (warranty/work orders, SOPs, meeting minutes), Excel data management, Canva design, video creation from PowerPoints, and basic financial forecasting and data entry.
This is a remote position.
Client is seeking an Executive Assistant to provide comprehensive support in project management, administrative tasks, and creative work. This role is integral to managing her diverse workload and ensuring the smooth operation of her business.
Key Responsibilities
1. Project Management
- Assist in managing various projects from inception to completion.
- Ensure all projects are delivered on time and within scope.
2. Administrative Support
- Handle warranty management and work order systems.
- Maintain and update standard operating procedures.
- Take detailed meeting minutes.
- Manage and organize Excel spreadsheets and charts.
3. Creative Work
- Use Canva to create visually appealing content.
- Develop videos based on existing PowerPoint presentations.
4. Accounting and Financial Tasks
- Assist with quarterly forecasting.
- Perform data entry related to the company's finances.
Skills and Qualifications
Proficiency in Canva
- Strong ability to create visually appealing designs and content.
Communication Skills
- Excellent written and verbal communication skills.
- Ability to communicate effectively across various platforms.
Organizational Skills
- Strong organizational and multitasking abilities.
- Attention to detail and ability to prioritize tasks.
Technical Skills
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Experience with project management tools is a plus.
Financial Acumen
- Basic understanding of financial forecasting and data entry.
Similar Jobs
.png){kind=logo}
AdTech • Cloud • Digital Media • Information Technology • News + Entertainment • App development
Support the VP of Sales and EVP & General Manager through complex calendar management, domestic and international travel coordination, expense reporting, meeting preparation, stakeholder communication, event logistics, filing, and action-item follow-up. The role requires discretion, strong organization, proactive problem-solving, and flexibility in a fast-moving global environment. This is a fixed-term contract through January 2027 with a hybrid schedule requiring at least four office days per week.
Top Skills:
Expense Management SystemsExcelMicrosoft OutlookMicrosoft Powerpoint
Hardware • Robotics • Software • Defense
Provides high-level administrative support to multiple geographically distributed senior executives. Responsibilities include managing communications and calendars, preparing polished documents and briefings, coordinating travel, organizing meetings and events, maintaining records, and serving as a primary contact for stakeholders. The role requires strong organization, discretion, proactive problem-solving, research, communication, and advanced Microsoft Office skills.
Top Skills:
MS Office
Software
Supports the Chief Product Officer, Senior VP of Engineering, and General Counsel by managing priorities, calendars, travel, meetings, events, follow-ups, and cross-functional projects. Identifies and improves inefficient processes, documents decisions, tracks deliverables, handles sensitive information, and completes ambiguous, high-stakes work. The role requires strong organization, communication, ownership, relationship-building, and comfort working in a fast-paced remote technology startup.
Top Skills:
Slack
What you need to know about the Vancouver Tech Scene
Raincouver, Vancity, The Big Smoke — Vancouver is known by many names, and in recent years, it has gained a reputation as a growing hub for both tech and sustainability. Renowned for its natural beauty, the city has become a magnet for professionals eager to create environmental solutions, and with an emphasis on clean technology, renewable energy and environmental innovation, it's attracted companies across various industries, all working toward a shared goal: advancing clean technology.
