Executive Assistant – VP/DSVP

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

About the role

We’re looking for an Executive Assistant to join our North American Specialty Solutions team!

What you’ll do here:

• Provide support to the Vice President, HR and the Vice President, Marketing & Communications, both of whom have teams in Canada and the US..

• Manage and organize calendars, make travel arrangements, scheduling, and attend, as required, meetings to record minutes, complete and file expense reports, write correspondence, etc.

• Coordinate team meetings - set up meeting invitations, room reservations and equipment as needed, prepare the agenda and publish action items.

• Coordinate off-site meeting logistics and manage on-site details

• Oversee the implementation of action plans, projects, and initiatives to ensure the team is delivering and achieving its objectives

• Track the team’s KPIs, generating and maintaining various performance reports.

• Ensure continuous improvement of processes.

• Identify gaps and recommended solutions in real time to optimize the team’s performance.

• Participate in various internal and external projects and initiatives to support Global Specialty Lines, US and Canada marketing and communications.

• Become an expert in all internal and external communications platforms/tools, being a resource for the team on execution and developing best practices for their use.

• Collect and compile data for various HR reports to support the functioning of the HR team and our business partners, ensuring the accuracy and timeliness of all reporting.

• Handle sensitive and confidential information and files with the utmost confidentiality and professionalism

• Providing administrative support to the US and Canada team including invoicing and the annual budgeting process.

• Provide backup support to other Executive Assistants.

What you bring to the table:

• College diploma in administration or secretarial studies or equivalent combination of education and experience

• Minimum of 3 years experience

• Strong business acumen and professionalism

• Proficiency in MS Office (Word, Excel and PowerPoint), MS Planner, Canva, Work Vivo, Workday

• Exceptional organizational skills, attention to detail, discretion and the ability to handle multiple competing priorities and deadlines

• Excellent communication skills, both written and verbal

• Bilingualism (English/French) is an asset

• Previous experience in Marketing, Communications or HR is an asset.

• No Canadian work experience required however must be eligible to work in Canada.

#LI-Hybrid

What we offer
 

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

• A financial rewards program that recognizes your success

• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

• An extensive flex pension and benefits package, with access to virtual healthcare

• Flexible work arrangements

• Possibility to purchase up to 5 extra days off per year

• An annual wellness account that promotes an active and healthy lifestyle

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

• Inspiring leaders and colleagues who will lift you up and help you grow

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.