Your Opportunity at ARC’TERYX:
As an Executive Assistant within out Technology organization, you will support our Vice President, Technology Platforms & Operations and our Vice President Engineering Excellence. You are an expert in the art of organization, with a particular knack for scheduling, time and travel management, and providing the support necessary to help maximize their impact. Your prompt communication and proactive, solution-oriented approach ensure that the leader you support are positioned for success. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities. You enjoy working within a high-paced and hyper-growth environment.
This role is based out of our North Vancouver office and is open to hybrid work. Candidates must be eligible to work in Canada.
Meet Your Future Team:
You will be working directly with the Vice President, Technology Platforms & Operations and Vice President, Engineering Excellence, and will partner with a team of high-performing Executive Assistants in providing exceptional support to Senior Leadership across the organization.
If you were in the Executive Assistant role now, here are some of the core activities you would be doing:
- Providing exceptional administrative support with scheduling and calendar management
- Organizing international and domestic travel arrangements
- Developing agendas, meeting minutes, and presentation materials
- Organizing regular leadership team meetings within the functions you support
- Prioritizing business asks appropriately to make sure the attention of the Executives focus on most critical needs and time commitments are met
- Drafting email correspondence and maintaining an organized inbox of the Executive according to authorization
- Filtering and re-directing incoming communications to the Executives based on the nature of the events
- Organizing and submitting expense reports in a timely manner
- Coding vendor invoices and routing to the right leader in the system
- Organizing team building events within the functions your support
- Collaborate with other EAs of the Technology Organization on meetings, team events and leadership offsites
Here are some of the things you could be working on in the future:
- Support with initiatives and projects within the function you support per specific request from your Executive.
- Support Executives and senior leaders in annual budget process and provide continuous monitoring.
- Working towards your own professional development goals based on your areas of interest in the business.
Are you our next Executive Assistant?
- You have min. 3+ years of Executive Assistant experience and are looking to grow your career as an EA.
- You are an expert with the Microsoft Office suite and have excellent business acumen
- You have great time management skills and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities.
- You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
- You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you.
- You’re not afraid of meeting new people, building relationships and creating partnerships across the organization.
- You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling.
- You remain highly flexible and adaptable when faced with ambiguity.
- You effectively balance autonomy and collaboration.
- Your passion for your work is paralleled by your passion for getting outside and living it.
Top Skills
ARC'TERYX North Vancouver, British Columbia, CAN Office
2220 Dollarton Hwy, North Vancouver, British Columbia, Canada, V7H 1A8
