Executive Assistant - Global Product Management

If you were in the Executive Assistant role now, here are some of the core activities you would be doing:

• Providing exceptional executive administrative support with scheduling and calendar management with a proactive approach based on business priorities
• Maintaining an organized inbox to ensure your leaders have the information they need right away
• Organizing international and domestic travel arrangements
• Developing agendas, meeting minutes, and presentation materials
• Anticipating needs and proactively identifying opportunities to optimize the VPs’ time
• Organizing onsite/offsite meetings and team building events, and coordinating internal resources and third-party vendors as needed in the execution of the event
• Partnering with Finance to manage budget as needed 
• Coordinating office management requests with our Facilities team and being present in the office for in-person support
• Organizing and submitting expense reports in a timely manner
• Setting your leaders up for success and performing additional duties as assigned and needed
• Supporting Merchandising events as needed

Here are some of the things you could be working on in the future:

• Working towards your own professional development goals based on your areas of interest in the business 
• Developing and implementing process optimizations to enable effective operations within the Merchandising teams
• Assisting and communicating with the leaders you support in decision-making, program management, and initiative implementation

Are you our next Executive Assistant?

• You have 5+ years of Executive Assistant experience supporting VP+ leaders
• You are an expert with the Microsoft Office suite and have excellent business acumen
• You have great time management skills, and naturally utilize sound judgement and prioritization when multi-tasking and juggling competing priorities within a fast paced environment
• You have strong emotional intelligence, discretion, and the ability to maintain confidentiality  
• You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you
• You have the ability to think outside of the box with a sense of urgency
• You are not afraid of meeting new people, building relationships and creating partnerships across the organization
• You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
• You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
• You effectively balance autonomy and collaboration
• You inspire breakthrough thinking and continuous improvement
• You seek the best (sometimes not the easiest) solutions, with an unwavering commitment to do what is right
• Your passion for your work is paralleled by your passion for getting outside and living it