Accelerate your success at Colliers.
Why Colliers?
As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.
A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.
**This is a hybrid role based out of Vancouver, BC office.**
About the role
We're looking for an enthusiastic and customer service focused Conveyancing Administrator (internally called Deal Administrator) to join our growing team. As a trusted and reliable member of our commercial real estate brokerage team, you will provide proactive high-level support services to brokerage offices across Canada and accounting functions. You will be a key player responsible for managing the end-to-end process of real estate transactions, ensuring smooth coordination between parties and compliance with legal and regulatory requirements.
In this role, you will…
Review legal documents, including Sales/Lease/Service and Fee agreements to ensure Trade Record data are correctly entered into the system
Follow up on deal status changes as deals progress
Be a key contributor to trust account management ensuring compliance with Real Estate rules and regulations
Ensure compliance with governmental regulations, including Real Estate legislation of each Province, FINTRAC anti-money laundering (AML) requirements and internal controls
Review and follow up with brokerage teams to obtain required documentation to meet Revenue Recognition requirements under US GAAP
Prepare/revise and remit commission invoices for deals as they become due and/or are revised
Coordinate with clients, co-brokerages, law firms and process commission invoice payments in a timely manner
Ensure compliance with company revenue/cash processing policies
Work within defined processes while continuously looking for ways to find efficiencies and produce detail-oriented work.
What you bring
1–3 years of experience in an administrative, deal support, or accounting role, supporting multiple stakeholders in a fast‑paced environment
Strong attention to accuracy, detail and compliance.
Excellent verbal and written communication skills
Proficiency in Microsoft Excel (data entry, formulas, templates), Word, Outlook, and PowerPoint
Demonstrated ability to meet deadlines without compromising quality or accuracy
Interest in leveraging technology—such as automation, templates, or AI‑assisted tools—to streamline administrative and deal‑related processes
Bonus Skills & Experience
Experience in the commercial real estate industry and/or a related industry
Ability to read and write in French
Solid accounting or bookkeeping foundation
Practical experience using SharePoint, Teams, and OneDrive for document management and collaboration
Exposure to workflow automation, templates, or process improvements or a demonstrated willingness to learn and adopt new tools
Pursuant to local law, Colliers is disclosing the following information:
Location Specific: Vancouver, BC
Approximate Compensation for this Role: $61,707 to $71,000
Our compensation ranges are determined by role, level, and location. The range displayed reflects the minimum and maximum target for new hire compensation. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Colliers does not use AI-enabled tools to automatically screen, sort, or decline applications. All hiring decisions are made by our Talent Acquisition team.
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What we offer:
Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
Career growth: Advance your career and achieve your goals with industry-leading training and development programs.
Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion
Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.
Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.
Direct applicants only please, no agencies.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [email protected].
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