Assistant Director of Finance

Join Our Team  

Join our dynamic, diverse team at Four Seasons Resort & Residences Whistler as an Assistant Director of Finance.  

What you will do 

• Maintain harmonious and professional relationship with all departments and Home Office. · Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in our Employee Handbook 

• Plan, organize, lead and control different projects and activities within the finance team.  

• Identify coaching moments and ensure that those moments become opportunities of learning and development for the Finance team.   

• Establish a rapport with the Finance team and other divisions within the hotel.   

• Have a global working perspective and excellent communication skills – written and verbal   

• Great understanding of Self-Esteem and Self-Actualization of Team and ensure proper support and help is provided whenever needed.   

• Have the ability to supervise the day-to-day duties of the Finance team and assist as necessary.   

•  Hold monthly department meetings with Accounting Staff to ensure communication and address any issues that are affecting the team.   

• Participate in and develop staff training programs in order to minimize staff turnover and maintain high morale. Particular emphasis should be given to those individuals qualifying for future advancement.   

• Supervise, train and motivate department staff to thoroughly understand all of their duties and responsibilities.   

• Meet with the Director of Finance on a regular basis to communicate all accounting activities and results of the Accounting office meeting or any other related issues.  

• Actively network within the community to attract potential candidates for recruitment purposes.   

• Prepare reviews and development plans and take appropriate personnel-related action (i.e. hire, commend, discipline, evaluate, etc.) with Accounting staff as required.  

• Conduct self in a professional manner at all times.   

• Hold monthly strata meeting  

• Great attention to detail along with a continuous innovation of daily working of the Finance team under the direction of the Director of Finance.  

•  Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate policies and as directed by the Director of Finance.   

• Prepare Daily Cash Position report and maintain the highest level of investment of excess funds in accordance with corporate guidelines as prescribed in the Accounting & Finance Manual.  

• Assist the Director of Finance in preparation of Hotel & Strata budgets and forecasts.   

• Excellent understanding of the current Edition of USALI. · Prepare or oversee the preparation of all local, state and federal tax returns and other reporting (including 80-20 rule reporting) on a timely basis. · Ensure rent expense is calculated accurately per the terms of the Management Agreement, Leasehold Agreement or Easement Agreement and that payments are made or the outstanding liability for the rent accrual exists and is accurate.   

• Ensure the outstanding liability for all revenue/profit related fees (i.e. Management Fees, Incentive Fees, Marketing Fees, Advertising Fees, Royalty Fees) is accurate and complies with the respective Management Agreement(s).   

• Ensure electronic payments have the signatory of a member of Group B on each individual page and the initials of a member of Group A and both members of Group A and B sign the Batch Total of the payment run.   

• Ensure strict access controls over unused cheques to prevent improper or unauthorized use of the documents and ensure there is segregation of duties in place to safeguard the writing and voiding of negotiable bank cheques.   

• Ensure accurate exchange rates in Financial Reporting are applied to the local currency (where applicable) and valued in the currency stipulated in the Management Agreement.   

• Ensure post-departure credit card credit allowances are performed only by accounting and all such allowances are reviewed and signed per the SR-5 by Director of Finance or Assistant Director of Finance and all “Unmatched Credits” reports provided by credit card processing company are reviewed/scrutinized by DOF monthly and retained by the Director of Finance.  

• Approve all journal entries with supporting documentation (as appropriate) and ensure all non-standard, non-recurring entries are countersigned by Director of Finance.   

• Ensure the system is set up to prevent month end closing without all journal entries being posted, updated or otherwise entered into the General Ledger.   

• Ensure that monthly reconciliations for all balance sheet accounts are prepared and all bank reconciliations are countersigned by Director of Finance on a monthly and on a quarterly basis;  

• Director of Finance approves all reconciliations paying special attention to reconciling items. Coordinate and facilitate external and internal audits.   

• Coordinate and facilitate rental pool and strata Audits.   

• As required, have a working knowledge of residential (or other entity) accounting procedures and how it affects the hotel’s financials.   

• Continuously strive for improvement of processes and efficiency. · Review monthly rental pool distribution and calculations  

What you bring 

• Proven leadership skills in a Hotel/Resort environment  

• Highest level of integrity and transparency  

• Strong interpersonal and relationship-building skills to work with cross-functional teams; negotiate for resources and influence stakeholders and to gain acceptance of and commitment to plans, ideas, initiatives, etc.  

• Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings  

• Promote a continuous learning environment that creates an atmosphere for professional development opportunities  

• Apply an ethical approach to influence the outcome of situations  

• Serve as a role model for others by demonstrating appropriate business conduct and ethical principles  

• Continuously seek to improve/develop the performance of others and continuously strive to improve his/her own performance  

• Work in a safe, prudent and organized manner  

Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview. 

The ability to work in Canada is strongly preferred. Management candidates currently within Four Seasons may qualify for a work permit. 

If you are interested in applying for this position, please click on the APPLY button, attach your resume and cover letter in Word and/or PDF format.  

What we offer:  

Salary Range: $95,000-$105,000 annually 

• Housing Allowance 

• Annual Incentive Plan 

• Winter Leisure Pass; ski pass or leisure benefit  

• Use of the Fitness Facility 

• Medical, Dental and Sick leave coverage 

• Employee Travel Program; complimentary and reduced rates at other Four Season 

• Excellent Training and Development opportunities  

• Complimentary meal per shift in our employee dining room 

• Employee Recognition Programs  

• Dry Cleaning Services  

Schedule & Hours: 

Th Assistant Director of Finance is expected to work onsite, with the possibility to work one day per week from home. 

Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview. 

Learn more about what it’s like to work for Four Seasons: 

http://fourseasons.com/careers 

https://www.linkedin.com/company/four-seasons-hotels-and-resorts 

https://www.youtube.com/watch?v=lzq78MIkT2s&t=3s 

Learn more about Four Seasons Whistler on Social Media: 

Instagram: @FSWhistler 

Twitter: @FSWhistler