AltaGas - Sr. Administrative Assistant
Join AltaGas as a Sr Administrative Assistant, where you'll support two dynamic finance leaders. In this pivotal role, you'll manage schedules, coordinate travel, administer meetings, and provide comprehensive administrative support. Your exceptional organizational skills, attention to detail, and ability to juggle multiple priorities will be key to ensuring smooth operations. Be a part of a high-performing team, take initiative, and make a significant impact in a fast-paced environment!
You Will:
Provide administrative support to enable the continuous efficiency and effectiveness of the leaders and their teams
Demonstrate a high degree of discretion and independent judgement, proactively manage day to day operations and executive schedules; serve as a liaison to other departments and external clients as needed
Manage day-to-day calendars, including planning meetings and events
Ensure meeting materials and briefings are assembled before key internal and external engagements including agendas and minutes
Coordinate travel arrangements and trip itineraries
Support for team milestones, events, and employee recognition
Prepare information for internal and external communication – including memos, emails, presentations, and reports
Responsible to provide support for presentations and other materials for the Board of Directors
Support the execution of departmental special projects and initiatives
Other duties as required including budget administration, expense management, purchase order requisitioning and invoice processing
You Have:
5-10 year's experience supporting a senior leader(s) in a professional organization
Excellent organizational and time management skills with the ability to confidentially process and prioritize requirements with ease
Demonstrated ability to handle confidential matters in a professional manner using appropriate discretion, judgment, and diplomacy
Excellent verbal and written communications skills
Intermediate to advanced proficiency in Microsoft 365 including Outlook, Word, Excel, PowerPoint, SharePoint and Teams
Demonstrated ability to establish rapport and effective working relationships with employees across all levels of the organization, peers, and outside contacts
For Canadian hires: AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to a person's ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law.
For U.S. hires: WGL/SEMCO/AltaGas offers a total rewards package that includes competitive pay, incentive bonus plans, holiday pay, 401K matching and a wide array of benefits. These benefits including medical, dental and vision coverage are designed to help you and your family stay healthy. We also have paid time off (PTO) to balance the demands of your work and personal life. Available benefits vary depending upon the specifics of the role.
U.S. affiliates of AltaGas are committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, ethnicity, religion, gender, age, national origin, marital status, sexual orientation, gender identity, family responsibilities, matriculation, physical or mental disabilities, political affiliation, genetic information, status as a protected veteran or any other characteristic protected by federal, state, or local law.
