The Administrative Assistant will provide high-level administrative support, coordinate travel arrangements, manage office operations, maintain databases, and assist the executive team with various tasks.
Sunrise Farms is a group of companies with primary focus in the poultry industry.
From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at our facilities across Canada. Our test kitchens have the most current cooking equipment replicating that used in commercial establishments, to facilitate precision testing. This way you know the product you receive will perform to your expectations. We are proud of our long-standing partnerships with family-owned Canadian chicken farmers to produce high quality products.
We are seeking a skilled and professional Administrative Assistant to serve as a key front-of-house contact and provide high-level administrative support to our Senior Executive Team (8 leaders). This front-facing role is responsible for delivering exceptional service to internal and external stakeholders while coordinating daily office operations.
Responsibilities:
Travel Booking & Executive Support:
- Utilizing financial prudence, plan, recommend and secure complex travel arrangements for the entire company including flight, hotel and rental vehicles
- Prepare and submit detailed expense reports, including visa reconciliations
- Act as a virtual assistant and perform other duties as required
- Undertake special projects and ad hoc responsibilities as assigned, in support of organizational priorities
Office and Facilities Management:
- Serve as the point of contact for general communications, screening phone calls, emails, mail, and visitors; route and resolve information requests
- Maintain front of house (office/kitchen supplies, general equipment, maintenance and service coordination, upkeep of common spaces and supply cupboards, arranging couriers)
- Participate in executing company events (i.e.. Holiday luncheon, winter gala, Board Meetings, small conferences and/or workshops etc.)
- Participate as an active member of the on-site Occupational Health and Safety Committee
Calendar & Meeting Coordination:
- Manage complex and constantly changing calendars
- Coordinate virtual and in-person meetings, taking and maintaining accurate and comprehensive minutes
- Participate in meetings and learning events, engage in team initiatives and projects, and provide short-term support for colleagues
Database Maintenance:
- Manage various databases and records while maintaining strict confidentiality
Skills and Experience:
- 2+ years’ experience providing administrative support, preferably in fast paced environment
- Proficiency in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams), Flowcharts (Visio)
- Experience in securing travel arrangements is preferred
- Strong verbal and written communication skills
- Excellent organizational and time management skills, with a strong ability to ensure the accuracy of detailed information
- Strong critical thinking skills are imperative
- Comfortable with routinely shifting demands
Qualifications:
- Diploma or graduate degree in office administration is an asset
#INDLP
#LI-IG1
At Sunrise Farms we are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other identifying characteristic are encouraged to apply.
Please note that the expected new hire salary range provided is derived from a group of like roles within Sunrise Farms. The final offer amount for this role will be dependent on geographical region, applicable experience, and skillset of the candidate.
Top Skills
Excel
MS Office
Power Point
Teams
Visio
Word
Sunrise Farms Surrey, British Columbia, CAN Office
Surrey, British Columbia, Canada
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