About Team / Role
We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive support to our Health & Benefits Tech at WEX. This role requires a proactive individual with exceptional communication and interpersonal skills, a strong ability to prioritize tasks, and a keen eye for detail.
How you'll make an impact
Executive Support:
Manage calendars for the SVPs and VPs, scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, presentations, and reports.
Maintain confidential files and records.
Coordinate and manage expenses and reimbursements.
Provide general administrative support, including ordering supplies, and coordinating maintenance requests.
Event Coordination:
Assist with the planning and execution of in-person events for the Dallas, Bay Area, and Chicago hubs, including team meetings, client events, and company-wide gatherings.
Coordinate event logistics, such as venue selection, catering, and A/V equipment.
Manage event registration and communication with attendees.
Provide on-site support during events.
Track event budgets and expenses.
Experience you'll bring
Proven experience as an administrative assistant or in a similar role.
Strong organizational and time management skills with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
Proficiency in Google Suite.
Ability to work independently and as part of a team.
Ability to maintain confidentiality and handle sensitive information with discretion.
Experience with event planning and coordination is a plus.
