Admin & Office Coordinator

Welcome to Daiya Foods, where we are the creators of a revolutionary cheese alternative that tastes, shreds, melts and stretches like traditional cheese. Today, as plant-based food grows in popularity, that spirit of innovation continues to inspire our team. Our diverse portfolio of great tasting foods invites everyone to the table. 

Our dedication to minimizing environmental impact extends across our operations. We operate in a manufacturing facility and office that is LEED certified, embodying our commitment to sustainability through the leadership in energy and environmental design principles.

Join our team of food-loving Daiyans, where our shared passion, vision, and ability to bring smiles to each other's faces fuel our journey of plant-based exploration.

YOUR FUTURE JOB

Reporting to the Director of People & Culture, the Admin & Office Coordinator plays a vital role in supporting the smooth operation of our office and creating an engaging workplace experience. This role provides day-to-day office support, coordinates memorable social events, and delivers administrative assistance to support the People & Culture function. With a proactive and people-focused approach, you’ll help make Daiya a welcoming, collaborative, and thriving place to work.

WHAT YOU WILL DO

Workplace Experience & Events

• Coordinate and support logistics for company-wide events, social activities, and employee engagement initiatives.
• Greet and assist visitors, clients, and employees with a professional, customer-focused approach.
• Contribute to building a positive, inclusive, and vibrant workplace culture.

Administrative Support

• Support onboarding and offboarding activities to ensure a smooth and professional employee experience.
• Assist with internal communications, announcements, and office updates as needed.
• Assist with admin support with Senior Leadership, including occasional Daiya board members

Facilities & Office Support

• Oversee day-to-day office operations, including supplies, mail, packages, and deliveries.
• Coordinate with vendors for maintenance, repairs, and other office needs.
• Partner with IT and P&C to support facilities security, including issuing badges, updating org/seating charts, and IT package receiving.
• Monitor office conditions and escalate potential hazards or risks.

Collaboration & Continuous Improvement

• Recommend process improvements that enhance workplace efficiency and employee experience.
• Act as a point of contact between employees, vendors, and other stakeholders to ensure smooth operations.

Facility Management

• Oversee the day-to-day operations of the company's facilities, ensuring a clean, safe, and well-maintained working environment.
• Coordinate with vendors for facility maintenance, repairs, and renovations as needed
• Manage office supplies inventory and place orders to replenish stocks
• Provide regular office facilities communication and announcements keeping employees up to date on social events and happenings in and around the office.

YOUR BACKGROUND

• Diploma or degree in Business Administration, Communications, or related field, or equivalent combination of education, training, and experience.
• Minimum of one (1) year of experience in administration, customer service, or office coordination.
• A palpable passion for customer service and creating memorable experiences. 

WHAT YOU BRING

• Exceptional customer service orientation with a compassionate, can-do attitude.
• Strong organizational and time management skills with the ability to juggle multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel; Publisher an asset).
• Excellent interpersonal skills and ability to work both independently and as part of a team.
• Strong problem-solving, decision-making, and analytical skills.
• Ability to communicate effectively and positively influence across all levels of the organization.

Daiya’s Core Competencies

• Emotional Intelligence: You possess the ability to manage emotions, as well as seek to understand the emotions of others around you.
• Growth Mindset: You find opportunities and possibilities when challenged, embrace continuous learning, and constantly strive to grow and improve.
• Effective Communication: You effectively listen, assess, and adjust your communication to align your intention and impact.
• Collaboration: You work with and through others to create great results for Daiya.
• Driving Results: You take the initiative to find solutions, deliver results, maintain focus, and drive accountability.
• Service Excellence: You understand and serve the needs of others (Daiyans, consumers, and our communities)

COMPENSATION, BENEFITS, & PERKS

Daiya’s compensation offerings are based on a pay-for-performance philosophy. The pay range for this position is from $50,000 - 62,000 annually; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. Permanent team members may be eligible for our competitive annual bonus program, subject to program eligibility requirements.  

At Daiya, investing in our people is a top priority. We believe in building a flexible, hybrid model to make work-life harmony a reality. We strive to build diverse and high performing teams and empower continuous learning to grow and improve ourselves.

• Competitive compensation
• Extended health benefits
• 3 weeks’ vacation
• Flex days
• Retirement savings matching program
• Flexible spending account
• Fun and creative environment
• On-site fitness studio
• Inspiring and innovative work
• Smart and passionate teams
• Making people and the planet a healthier place

At Daiya Foods, we are committed to fostering a diverse, inclusive, and equitable work environment, one in which employees can bring their whole selves to work everyday.  We welcome and celebrate differences because we believe a multitude of perspectives fosters innovation and will help us achieve our vision.

Daiya Foods is an Equal Opportunity Employer (EOE) and prohibits discrimination of any kind.  We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identify or expression, racialization or ancestry, disability, religion, marital or family status, age and/or status as a First Nation, Metis, Inuit, or Indigenous person.  We endeavor to recruit, develop, and retain the best talent from a diverse candidate pool and truly believe that diversity, equity, and inclusion among our team members is vital to our success as a company.  We trust that in applying for a role with us you value this as well!

Daiya Foods humbly acknowledges that the land on which we work, live, and play is the unceded traditional territory of the Coast Salish peoples, including the Tsleil-Waututh, Squamish, and Musqueam Nations. This connection to the land is not only a source of inspiration but also a guiding force in our journey towards greater environmental stewardship and community engagement.