Accounts Payable Administrator

AFL is looking for an Account Payable Administrator to join a company that is helping build the network infrastructure that powers communication, digital access, and economic growth in communities across Canada. AFL is a global fiber optic manufacturer and solutions provider with operations in multiple countries, focused on delivering innovative infrastructure solutions and high-quality services across service provider, enterprise, energy, and industrial markets.

At AFL, people are central to the company’s success. The culture emphasizes collaboration, diversity and inclusion, integrity, accountability, learning, and career growth, with opportunities to contribute across engineering, field operations, manufacturing, and corporate functions.

SPECIFIC RESPONSIBILITIES AND RESULTING OUTCOMES

• Review all invoices for appropriate documentation and approval prior to payment
• Handle all Accounts Payable mail by sorting, responding to, reviewing and distributing accordingly
• Code and submit invoices appropriately into system
• Update tracker with invoice information including, but not limited to, invoice numbers, invoice date, name of vendor, date received and descriptions
• Provide updates to internal business units via the invoice tracker
• Complete check runs on a weekly basis
• Close month-end, complete month-end checklists and provide status updates to internal stakeholders
• Review Electronic Funds Transfer (EFT) cheques to ensure all vendors are paid accordingly
• Responds to all vendor inquires in a timely manner
• Perform other duties as requested, directed or assigned
• Assist internal business units with queries in regard to Accounts Payable
• Ensure Purchase orders are accurate and received in system for processing
• Troubleshoot issues that arise and resolve accordingly
• Follow-up on approvals on invoices to process
• Identify and handle any price discrepancies
• Assist with internal traffic violation process, forward for approval and process accordingly
• Review and approve Concur expenses
• Routes invoices on hold for resolution and aid Procurement where needed
• Complete filing of documentation as necessary
• Provide backup support to Finance team members and other business units when and if necessary
• Enhancing Organization reputation by accepting ownership for accomplishing requests and exploring opportunities to add value to job accomplishment
• Adhere to and promote the environmental, health & safety policies of AFL
• Provides accurate and effective document preparation and records management relative to the Account Payable function

QUALIFICATIONS

• 1-3 years of work experience in Accounts Payable
• Proficient in MS Office, specifically Excel, Word, Outlook and Access
• In-depth understanding financial accounting

Knowledge and Experience

• High School diploma
• Accounting Degree and/or College Diploma preferred.
• Previous work experience in Accounts Payable preferred

Skills and Abilities

• Flexible – open to change & new information and rapidly adapts to changing conditions or unexpected obstacles
• Detail oriented – excellent attention to detail with the ability to follow through on assigned tasks
• Independent - ability to multitask and work well under limited supervision
• Results focused – driven to achieve
• Interpersonal skills – able to collaborate on projects, maintain effective relationships, and communicate clearly atall levels of the business
• Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously
• Team Player skills - Possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times

WORKING CONDITIONS

Physical, Sensory and Mental Requirements

• Normal Office Environment

Work Hours
General hours of Monday through Friday 8:00am to 4:30pm. Occasional longer hours during month-end close.

Additional Perks:   

• Competitive salary

• Comprehensive health, dental, and vision benefits.

• RRSP or retirement savings matching.

• Paid vacation and personal days.

• Professional development and training support.

• Hybrid work arrangements

• Employee assistance program and wellness resources.

• Collaborative, high-performing team environment.

• Exposure to large-scale, high-impact projects.

• Strong safety, quality, and continuous improvement culture.

Ready to Join Us? We welcome diversity and encourage individuals of all backgrounds to apply!  

We provide reasonable accommodations for individuals with disabilities. If you need accommodations during the application process, contact [email protected]. We are an equal opportunity employer and value diversity, not discriminating based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability